What to look for in project management software

We’ve all been there…we first start up our business, it’s gone well and then we begin to realize that we can’t juggle everything by ourselves. We’re struggling to keep track of certain aspects of our business (especially when you consider all the different types of software that exists today), so we decide to try project management software.

You’ve heard the buzz about project management software, like Trello and Basecamp, but aren’t sure what they can do for you. They’re common tools not just for freelancers, but nearly every industry on the planet. From manufacturing to construction, project management software helps companies better organize their projects and streamline their workflow. But how can you tell if it’s right for your company?

There are a number of features that you should look for in project management software.

First, you’ll want to make sure the software is compatible with your operating system. Some programs will only work on Macs, some only on PCs, and some can run on either. Make sure you know what kind of computer you have before purchasing software!

Second, you’ll want to make sure that the software offers an intuitive user interface. If it doesn’t come with instructions or if it’s difficult to figure out how to use the program, then it’s not for you. You should be able to start using the program immediately after downloading it—if not before!

Thirdly, look at whether or not the software has good customer service. If something goes wrong with your account or if you need help figuring something out, how quickly do they respond? Are they friendly? Do they offer clear solutions? These are all important questions that should be answered before deciding on which program is right for your business needs!

1. Does It Help With Project Tracking & Task Management?

When selecting a work management tool for your team, you should look for features that will best suit your team’s needs and help manage your team’s workflow.- Luke Lee, Palaleather -CEO. 

Projects are made up of tasks and having a tool that helps you smartly and easily manage tasks in one centralized location can help you get your projects delivered on time without compromising on the quality. Using a PM software with an inbuilt task management solution can help you to create, assign, monitor, and progress the work that needs to be done during the day. 

Task management software streamlines the process of managing tasks and gives you greater control over both tasks and teams. It is more than creating to-do lists and crossing them once tasks are completed. You can ensure a clear distribution of responsibilities by assigning tasks to an individual or group of people in one place.

Break up your workload into manageable chunks with ProofHub’s task management system. Let’s start here!

2. Is It Easy To Use?

Is the project management tool you are considering has a user-friendly interface and even new members can easily start using it without any learning curve? All team members should be able to use the tool and all its features efficiently. It should be easy to get started. 

If It’s Not Easy to Learn, I Don’t Want It. That’s what one of our survey respondents Nicky Taveras, DNT Home Buyers -CEO mentioned. 

Explaining it further, he said, “someone might pitch the best tool for my business with all the bells and whistles but there’s one feature they have to offer for me to buy it, and that is ease of use.” 

Also, most businesses cannot invest adequate time, money, and resources in the learning of using project management software. Hence it becomes important for you to scrutinize the way you collaborate and contribute to the project, and use software that plays to your strengths.

3. Does it offer Smooth Communication?

The days of off-line systems are long gone by. These are the days when team members should be instantly notified of the latest changes in schedule and project managers should also stay updated on the current state of any/all tasks in the project. If there is any risk/issue highlighted, the team should get the information in time so that remedial measures can be implemented without any delays. 

A reliable and efficient project management software should update all the activities that happen in the project through desktop, email, and mobile notifications.  

There were more struggles due to forgetfulness in the team. Purchasing the tool helped deal with all of those problems. With a PM tool, we receive regular reminders and notifications about the work at hand. It provides automatic backup of data and is also easily available in the app stores for everyone to download, cites Anthony King, Transport Executive

ProofHub also offers a useful notification feature where the name of a team member is @mentioned to catch the user’s attention straight away. 

Check out how @ mentions enhance productivity. Let’s chat!

4. Does it Foster Collaboration? 

When choosing a work management tool for our team, we look for collaboration and integration features. -Marina Vaamonde, HouseCashin – Real Estate Investor

The team collaboration and project management tool must facilitate project coordination for teams of any size, either on-site or remotely. This will make it easier for every team member to stay updated about all developments in a project as well as provide inputs at any stage of the project.

 The tools should be inherently collaborative so that teams, managers, clients, and stakeholders are on the same page at every phase of the project. Even though the word collaboration holds a different meaning for different people, it should enable informed and quick decision-making for the team. 

“Onboard new members and give them a tool that is incredibly easy to use with no learning curve. Sign up with ProofHub Immediately!”

5. Does It Offer a Reporting Tool?

Having a central reporting tool that can house all your project lifecycle instances is vital in the PMO world, says Sean Benson, Fludira

Managers can understand project performance objectively thanks to project reports and dashboards. Every drop in critical project indicators necessitates action, which eventually aids the management in maintaining project health over time.

The project management software that can give detailed individual, custom, and project reports can help you analyze project progress can be of huge help in updating you with all the necessary project work. You can visualize every aspect of your project and plan to take future actions accordingly. You can also track an individual’s tasks, milestones, time data, and overall progress to analyze their performance. 

Burn-up charts help you to see how much work has been completed and at what pace they are completed to adjust plans accordingly. See detailed workflow task reports of tasks for each workflow in a project and get a clear idea of the number of tasks in each and how much work is progressing. 

ProofHub with its reporting software, help you see detailed workflow task reports of tasks for each workflow in a project and get a clear idea of the number of tasks in each and how much work is progressing.

6. Does it Have the Ability to Integrate?

With integrations, your project is no longer isolated from other enterprise applications. Without having to switch between a variety of apps, you’ll have more visibility and clarity into how your projects fit with the bigger ecosystem of your company.

ProofHub has integration with many third party apps like Freshbooks, Google calendar and iCal, Box, Dropbox, Google drive, Onedrive and Outlook. Its notable clients include Netflix, Google, Walt Disney, NASA, Pinterest, Bosch, and many more.

What else?

Following a few simple steps, you can quickly integrate ProofHub with your Slack app and have an outstanding Slack project management experience.Through Slack, you can quickly do real-time actions in ProofHub, such as assigning tasks, adding or removing assignees, modifying metadata, and revising start and end dates.

7. Does It Offer Time Tracking Features?

Do not even consider a PM software that does not include time tracking features; you’ll be doing yourself, your organization, and team members no good. Timesheets and time tracking will help you to monitor and record the amount of time that employees have spent at work, on a particular job, project, or working for a specific client. 

it will help eliminate time wastage at work and identify tasks that are taking more than expected time. You can Add multiple timesheets to record time data and use them for payroll, client billing, estimation, tracking, and even time management. See all the time data of team members across all projects in bird’s eye view without the need to jump through projects. 

8. Is It Customizable? 

Having some customizable features always proves to be useful. The best project management software solution can easily be configured to meet your organization’s needs. So you must look out for the level of customization that software offers. 

Ben Travis, Product Manager from  HR Chief, straight out mentioned that, “when choosing a work management solution, I looked for one that allowed for role customization so all parties would have what they need.”

Versatility is a highly important factor to consider since a large number of professionals today are working since working styles are expected to change over time. 

The software should allow you to access project details from any location, from any connected devices like PC, laptop, or mobile phone. You can add personalized workspaces for your projects to keep track of task progress. You can instantly toggle between board view and list view to get insight into your task lineup.   

9. Is It Reasonably Priced?

This one’s probably the most important factor even though it is placed at the bottom of this article. If you are managing a small business with limited resources then the price factor is quite crucial. There are a lot of differently priced software solutions available today and some of them can be expensive for you to afford. 

Some project management software charges per-user fee, which can be expensive if your team grows over time. Software like ProofHub is preferred by many businesses because it offers simple pricing for all team sizes. You can onboard more members to your team without worrying about increasing costs. Before choosing one, try to look at the bigger picture; if the tool will help to reduce the overall business costs by improving efficiency and automating tasks. 

Point to be noted: Your initial inclination after determining the features you require could be to take up for a free trial with each provider you are considering. It shouldn’t be too difficult to sample each one and come to a conclusion on your own, without the assistance of a salesperson, given that they are offering it.

Free trials are a time waster. Let ProofHub take you on a personal journey. See ProofHub in action

10. Is It An All-In-One Project Management Solution?

While looking for a work management tool, we needed to find a one-tool solution for all our teams.- Tatsiana Kerimova, Orangesoft – CEO & Co-founder

Juggling multiple tools to manage projects consumes the significant time and efforts of project managers. So many companies have already invested a significant amount of resources while working with different systems. Would you want all the required tools under one roof, in one centralized location, or have them scattered across different systems? 

Undoubtedly, using an all-in-one project management software like ProofHub will put you and your team at a great advantage as you get to use all the tools from one place. You get greater control over projects and teams and enjoy improved collaboration among team members, clients, and stakeholders. 

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