Small Business Software For Invoicing

If you’re looking for small business software that’s easy to use, intuitive and affordable, then you need this guide. In this comprehensive comparison of the top invoicing solutions for small businesses, you’ll learn about all the pros and cons so that you can make an informed decision about which one is best for your business!

In this guide, we review the aspects of Small Business Software For Invoicing, best invoicing software for contractors, invoicing software for small business free, and How do I create an invoice for a small business?

Small Business Software For Invoicing

Invoicing is a fundamental part of running a small business. Whether you do it yourself or hire an accountant, invoicing can be time-consuming and tedious. However, there are many different software options available to help make the process easier. In this blog post we’ll go over some of the most popular options for invoicing and some pros and cons to each one so that you can decide which is best for your business!

Freshbooks

FreshBooks is one of the most popular small business accounting software options. It’s a cloud-based solution that allows you to manage your finances and send invoices from anywhere. This software also integrates with many other tools, including Stripe and PayPal, so you don’t have to worry about switching between multiple platforms to do your work.

FreshBooks starts at $19/month for up to three users, making it one of the most affordable options out there (and far cheaper than what some other services charge). The service includes features like email reminders, time tracking, invoice reports and more—all accessible through an intuitive web interface.

Quickbooks

Quickbooks is a popular and easy-to-use accounting software that comes with a wide variety of features. It’s not free, but it offers three levels of pricing—the lowest tier is $10 per month and includes basic functionality like invoicing, bill payment and payroll. The highest tier costs $30 per month for all the bells and whistles (including inventory management). And if you need more than just invoicing services, Quickbooks also offers apps such as Customer Relationship Management (CRM) or Expense Tracker.

It’s cloud-based so you can access your data from anywhere—no matter where your clients may be located or whether they prefer to work online or offline.

Invoiceto.me

Invoiceto.me is a cloud-based invoicing solution that allows you to manage your business from anywhere, on any device. It has an interface designed specifically for small businesses, making it easy for you to integrate into your workflow. You can work with customers and send them invoices right through the app—no need to switch over to Word or Google Docs! If a customer pays online or by check, Invocato will automatically keep track of all the information so that even if they don’t pay on time (or ever), there will never be any question about how much they owe or when payment is due again.

With Invocato’s customer management features—including tracking their previous orders and sending out automated reminder emails—you’ll have an easier time collecting money from past clients who haven’t paid yet

Xero

Xero is a cloud-based accounting software that is well-suited for small businesses. The biggest advantage of Xero over QuickBooks Online is its cost. While QuickBooks Online costs $15 per month, Xero charges only $20 per month for the same services, which includes invoicing and payment processing.

Xero also has a feature called “one-click billing” that automatically creates invoices from your bank account transactions. This means you can simply enter all your customer data once, set up automatic payments and then let Xero handle the rest—making it easier than ever to get paid on time!

The final reason we think you should choose this software package is because of how easy it looks at first glance: If you look at screenshots online or watch any tutorials about how to use Xero to manage your business finances (like this one), it seems like anyone could do it with no experience whatsoever!

There are many small business software options available at different price points depending on what your needs are

There are many small business software options available at different price points depending on what your needs are. From free and open source to paid, there are a lot of great choices out there.

If you’re just starting up a business, or if you’re looking for something more robust than an Excel spreadsheet, it’s important to find the right system for you and your company.

best invoicing software for contractors

Whether recruiting and training employees or handling benefits and compensations, good HR requires significant time and resources. As a small business owner or employee — you likely have little of either. Thankfully, on the market today, there are a number of HR software tools and services. Many of these are designed specifically for startups and can make running HR a breeze at a low cost. In this breakdown, we’ll take a look at 5 HR software tools available in 2022, highlighting their pros, cons, and standout features within HR.

Startups and small businesses are highly fluid organizations that need to grow rapidly. If they fail, they need to fail fast and adapt without wasting time on lengthy hiring procedures. As a result, startups tend to disregard the structured HR practices that larger, more established companies use.

However, this often leads to more harm than good. Employees, just like customers, are important to your business and need to feel valued. Therefore you need a tool to efficiently manage your employees from recruitment to onboarding and, ultimately, retirement or termination. All things considered, human resources software is an invaluable addition to the modern HR department.

Why do startups and small businesses need HR software?

HR software helps you to quickly and easily create a powerful, structured HR system. Additionally, most of these software conform to standard HR guidelines and help you follow them when creating your workflow. Other reasons why startups and SMBs need HR software include:

HR software provides an interface to create job roles and advertise them. It also organizes all candidate information in a secure central database so that recruiters can access it easily. Furthermore, you can use HR software to communicate with candidates and organize interviews.

2. For managing and onboarding employees

HR software helps you efficiently manage employees and keep them happy. It’s used to compensate workers and organize training. Furthermore, HR software provides an overview of employee records, job roles, and direct superiors. Some double as payroll software to help you organize wages, salaries, and taxes.

Examples of how small businesses use HR software

Small businesses primarily use HR software to advertise jobs and increase their human capital. Nevertheless, HR software can find other uses in a small-scale enterprise-some of which include:

1. Recruitment and Onboarding

Human Resources software help to digitize the hiring process. They can be integrated with social media platforms like LinkedIn, Facebook, and Twitter, where job seekers are most likely to come across job posts. In addition, HR software assists recruiters during interviews, assessment tests, and the general onboarding process.

HR departments in small businesses use HR software to administer the financial records of employees, including salaries, bonuses, and compensations. They automate payroll processing, eliminating the manual compilation of employees’ data for payment.

3. Performance Monitoring

Workforce productivity is a determining factor in the success of any business venture. Using HR software, employers can obtain an unbiased and transparent evaluation of individual productivity, attendance, and punctuality. A cardinal rule of business is that management can only be effective when performance is regularly monitored.

4. Time and Attendance Management

HR software assists the running of a business by offering full visibility of the attendance and absence of each employee. Most HR software have inbuilt Absent Management Systems to curtail absenteeism and assign corrective tasks.

Constant and unfettered communication between employees and management is key to maintaining a healthy working environment. HR software can help improve employee engagement through feedback forms, team collaboration channels, and questionnaires.

What features do startups need from their HR software?

Unlike medium to large-scale corporations, startups and small businesses have a unique set of human resource requirements. They are rapid growth by nature and need tools that can help them recruit new employees in the shortest time possible. These tools must possess certain characteristics that make them suitable for a startup. Some of these characteristics include:

1. Plenty of accounting, documentation, and payroll integrations

Startups use multiple business software, each with a distinct purpose. As such, good HR software must integrate with other business software or offer similar functionalities. This will ensure employee data is consolidated and synchronized across all platforms. For example, HR software can integrate with Zoho to manage employee payments and taxes.

A good HR software must possess a feature set that satisfies all your HR needs. It doesn’t have to be an all-in-one solution, but its features must be affordable and cheap to upgrade.

Having a full feature set is important for any HR software. However, all those features are nearly useless if the average small business owner finds it difficult to use them. A good HRM must be easy to use and set up. It should also have adequate customer support to help you with the difficult portions.

4. Job posts and e-signature handling

Your choice HR software must provide facilities for advertising your job postings through integrations with job boards or social media. It must also provide e-signature functionalities on your documents so that candidates can append their signatures on offer letters

As a startup or small business, you need to effectively manage your capital if you hope to stay afloat. Consequently, when choosing HR software, it would be best to look for low-cost options that you can afford. Low cost doesn’t always imply low quality, so you should ensure you’re getting your money’s worth.

What types of HR software are there?

There are three major types of human resources software. Each performs specific HR functions and often exists as standalone software. However, some HR tools combine these three types of software into a single all-in-one solution.

The Human Resources Information System (HRIS) software serves as a database of all employee data and records. It tracks and analyzes their personal information, job roles, payroll data, benefits, and other relevant information. It’s an excellent data source for business planning and decision-making

2. Talent Management Software

A talent management software is used to attract, select, hire, and develop new employees. It manages and optimizes the entire hiring process, to meet the human capital needs of a business organization.

3. Benefits Management Software

This HR software helps manage employee benefits and compensations, such as health and dental plans, 401(K), and workplace hazard allowances. Most benefits management software offer self-service portals that allow employees to view and manage their benefits.

Quick Comparison of the Top 5 HR Software for Startups & Small Businesses

The Top 5 Best HR Software For Startups Are:

1. BambooHR

Founded: 2008HQ: Lindon, Utah, United States

Few software can match up to BambooHR regarding its sophistication and amount of human resource management tools offered. It’s specifically tailored for small businesses and those working within them. With an extensive client list consisting of companies like Squarespace, Klout, and FreshBooks, it’s unsurprising that Bamboo HR is at the top of this list.

BambooHR’s Applicant Tracking System (ATS) is extremely useful in the hiring and onboarding of new employees. It provides a dashboard view of all existing job openings and allows you to create ones. In addition, BambooHR organizes all candidate data in a single location, with filtering and sorting functionalities. It also allows you to rate candidates based on a five-star system and displays their last email correspondence.

BambooHR provides all the tools needed to manage employee records and payments, eliminating the need for third-party software. It’s built like a CRM, but for business owners and their workers. To that end, BambooHR’s employee directory stores all relevant data for each employee in your organization. It tracks all their documents, time offs, benefits, training, and company assets. What’s more, BambooHR’s self-service features allow employees to track the time spent on activities and input their work hours from their mobile devices.

BambooHR also provides intuitive payroll software to make your accountant’s life easier. While the payroll features are tailored for US employees, they adapt well to any location and are especially useful for remote workers. The software eliminates most accounting errors by allowing accountants to skip double entries of wages, account numbers, and other accounting information. It automatically handles each US-based employee’s local, state, and federal taxes.With a starting price of $5.25 per month, BambooHR’s wealth of features makes it a very affordable software for startups and small businesses. Moreover, you can opt into the highest subscription tier and unlock all of its features without breaking the bank.

2. VIVAHR

Founded: 2016HQ: Phoenix, Arizona, United States

VIVAHR is a minimalist HR software for small to medium-sized businesses. It’s designed to fulfil only one role—applicant tracking and onboarding—and performs this task exceptionally well. VIVAHR simplifies the process of posting jobs and managing applications, making the hiring experience a pleasant one.

Unlike most other HR software, VIVAHR allows you to create branded landing pages that advertise your company’s values to potential recruits. It offers several templates that you can tailor to each candidate. And using the e-signature functionality, you can have them sign offer letters. Furthermore, VIVAHR collaborates with more than 50 job boards where you can post job listings to ensure maximum exposure.

VIVAHR allows you to create custom hiring pipelines using an intuitive drag-and-drop builder. This makes it easy to add or remove stages so you can easily identify candidates with the required skills and qualifications. Also, VIVAHR helps to optimize the hiring process by creating multiple pipelines for an efficient workflow. These pipelines can be automated, allowing you to focus on other aspects of hiring.You can send emails and text messages to candidates and recruits using the in-built communication tools VIVAHR provides. Additionally, VIVAHR’s powerful questionnaire tools allow you to create custom questions for each job listing. It offers various question types, including essay and multiple choice questions. But that’s not all. After sending out questionnaires through the bulk messaging tool, VIVAHR automatically collects responses and ranks candidates using your custom scorecard.

Startup founders may be dismayed by VIVAHR’s hefty starting price of $129. considering the narrow range of functionalities, this may seem far from a bargain. However, VIVAHR’s hiring and onboarding tools are unparalleled by any other software on this list and have undoubtedly contributed to VIVAHR’s excellent ratings on G2. While the limited features may be a problem for some users, most customers are content with the available ones. A satisfied user reports that: “The job posting experience is beautiful. Very easy to use and has everything I need at my fingertips to make it a wonderful experience.”

3. Bambee

Founded: 2016HQ: Los Angeles, California, United States

Bambee is the only software on this list to include a dedicated HR manager in its package. For just $99 a month, you can run the software on autopilot, saving you the costs of hiring an in-house manager. Bambee offers three main features: autopilot, manager, and guided payroll.The HR autopilot performs audits to help you identify any lapses and gaps in your HR practices. It ensures your business is compliant with all standard HR policies. Similarly, it helps your employees remain HR compliant through training and certifications. Moreover, it provides a platform for employees to offer feedback either publicly or anonymously.

Bambee’s dedicated HR manager handles sensitive conversations and tries to resolve employee issues. They slot seamlessly into your workstream, helping you formulate and implement policies that match your business culture. Bambee’s HR manager plays an active role in your business, taking on the responsibility of onboarding, termination, and disciplinary action. Consequently, you can direct your efforts and attention to other important tasks. Finally, Bambee’s guided payroll ensures that your employees are paid promptly. It automatically handles their local, state, and federal taxes. This feature is an optional add-on only for Bambee clients, so you need the entire package to enjoy its benefits.

Customers have stated that the dedicated HR manager is easily the best thing about Bambee. Full of praise, they even mention each manager by name and thank them for their efforts. The personal touch is often hard to come by in digital space, and is a huge point in Bambee’s favour. Though a few customers on G2 and Trustpilot have complained about poor communication with their managers, customer support is often quick to allay their fears and proffer solutions to their problems.

invoicing software for small business free

Invoicing software allows freelancers and small business owners to create and send invoices with much less effort, focusing on more lucrative activities than chasing client payments. What’s great is that almost all invoicing software is free.

But before we start, you should know that Paymo is a software in which you can create 100% free invoices for life. If you’re the hands-on type of person, you can click here, get a free account and create your first invoice right away. And if you’re looking to create an invoice from your mobile phone, check this tutorial.

The best tools of this kind have evolved, offering various functionalities, from creating estimates and expenses to task management and tracking time to connecting to payment gateways.

What’s even better is implementing an invoicing solution that’s completely free.

This article will look at the top-rated invoicing software for small businesses and freelancers and analyze them in terms of their main features, pros and cons, and pricing plan—besides the fully free invoicing module—such as add-ons, for example. We’ll also look at what criteria to consider when choosing the software that fits best. After all, your whole business depends on it.

If you’re new to invoicing, I highly recommend reading through this invoicing guide to help you understand the basics, like how to generate invoices, bill your client, and avoid invoicing mishaps.

If you want to marry invoicing software with project management, look no further than Paymo – the best invoicing software with advanced project management features.

Whether a small business or a freelancer, you can use Paymo to generate unlimited invoices, estimates, and expenses exclusively. Paymo has always strived to be the best invoice software for small businesses.

Paymo‘s debut in 2008 as a time tracker for scheduling and billing was aimed at freelancers and small businesses (employers and staff). It slowly morphed into a full-featured project management app over the years. Besides projects and tasks, you can track time and pull time entries directly into an invoice. Then further customize it (in different languages), add a tax or discount, and get paid in 95 currencies.

Moreover, you can set three late payment reminders when the invoice is overdue. This year, Paymo introduced its online payment gateway, PM Payments, allowing your clients to pay you directly and securely via credit card and ACH. This feature is available for US clients. You can be paid online through other payment gateways, so take your pick.

But that’s not all. Paymo covers other billing & invoicing aspects, such as creating estimates—from scratch or based on a project’s tasks—and expenses. There’s even the possibility of registering a deposit as a down payment to obtain the necessary resources to kickstart a project. This way, you’re better positioned to sell your services by the hour while managing projects in parallel.

All these—especially paid invoices—help freelancers or business owners assess their project profitability, namely how profitable their projects are, by contrasting internal costs to the billed AR.

Paymo is the best free invoicing software for service- and project-based small businesses and medium teams.

Here’s a quick tutorial on how to invoice your clients and get paid in Paymo:

Free for freelancers who want to generate unlimited invoices, expenses, and estimates. The Starter plan ($4.95/user/month) also has a limit of 1 user but allows unlimited clients.

The Small Office plan ($9.95/user/month) removes the user limit and comes with extra features like recurring tasks, active timers, live reports, file proofing, and versioning.

The Business plan ($20.79/user/month) covers the exact billing and invoicing needs but comes with different project planning features, such as Gantt charts and resource management, such as a Team Scheduler and Leave Planner.

2. Invoice Ninja – Best for customization

Invoice Ninja is perhaps the most customizable invoicing software out there.

Invoice Ninja does so much more than an invoicing system – lately, it focused more on PM features like Kanban boards, time tracking, etc. Its UI used to be quite rudimentary, but it was slightly updated since my first review—it’s now on version 5. Still, it’s pretty intimidating and complex.

You can send unlimited invoices and quotes to up to 50 clients, create an inventory list of products, manage projects and tasks, and benefit from other general features related to billing. Likewise, you can get paid via 45 different payment gateways, including Apple Pay and Alipay, to scale your business globally.

Coming back to the invoicing part, Invoice Ninja alerts you when a client has viewed or paid an invoice. It also offers a password-protected client portal where clients can view their invoices and payment history. This way, you can nurture a better relationship with them without chasing payments or breaking the bank to add them as regular users.

About the company: it was launched in early 2014 by a small team of three founders, Hillel, Dave, and Shalom—who claim to personally handle support—aiming to build a suite of apps for freelancers and small businesses. Invoice Ninja is based in Pardes Hanna, Hefa, Israel.

Invoice Ninja’s free plan is good enough to cover a freelancer’s needs, even though it allows you to invoice only 20 clients and use four invoice templates. The Ninja Pro ($10/user) plan removes the client limit and Invoice Ninja watermark.

If you need to manage the financials with more people, the Enterprise plan depends on the number of users: $14 (1-2 users), $26 (3-5 users), $36 (6-10 users), and $44 (11-20 users).

3. Zoho Invoice – Best automated billing software

Zoho Invoice is the best billing software for small businesses that want to simultaneously automate their invoicing process and scale.

Zoho Invoice has been one of Zoho’s first products, supporting the parent company’s growth, and is well known for its plethora of SaaS tools. It has a generous offer, covering several invoice types (recurring, retainer, credit notes), estimates, and payments in different currencies that can be accepted through 10 payment gateways. Customers can sign up to the client portal when viewing/paying invoices via the link.

Due to the myriad of similarly branded products Zoho Corporation offers, finding tutorials and help articles is a bit confusing. Their websites and help pages are virtually impossible to distinguish. For example, I was looking for info on editing invoice templates in Zoho Invoice but got redirected to an article and Youtube video for Zoho Sign instead.

It offers sales inventory items, projects, and timesheets, although a bit more rudimentary when compared to Paymo. The invoice templates look better, but you can only edit them with placeholders, which can be difficult for beginners—plus, there’s no custom HTML/CSS.

What makes Zoho Invoice stand out, though, is the automation functionality. Of course, invoice and estimate templates and the ability to customize payment reminders and in-app notifications are a given. But the real value stems from the fact that you can trigger automations to activate specific discounts or late payment fees depending on how early your clients pay you. You’ll need to be literate in the Deluge language since you need to write these scripts independently.

Another common dissatisfaction among Zoho Invoice users is the inability to group multiple invoices and submit them once if you need to invoice clients in batches.

About the company: first known as AdventNet, Inc. (1996-2005), it was founded by Sridhar Vembu and Tony Thomas to provide network management software. Zoho CRM was released in 2005, followed by Zoho Invoicing in 2008. In 2009, the company was renamed Zoho Corporation after its online office suite.

In 2017, Zoho launched Zoho One, a comprehensive suite of over forty applications. As of October 2021, Zoho One has been expanded to 50 applications. Its headquarters are located in Chennai, Tamil Nadu, India.

Zoho Invoice has recently rid itself of all its paid plans, being completely free—yes, you read that correctly—and posing at the same time a severe threat to Invoice Ninja.

Zoho Invoice is the best match for small businesses with complex invoicing workflows.

4. Hiveage – Best invoicing software for freelancers

Hiveage, formerly called CurdBee, is a simple invoicing software for freelancers.

The setup is relatively straightforward. The team behind it stripped it down only to the essentials, leaving an easy-to-navigate interface that doesn’t overwhelm you. All you need to do is fill in your company details and clients (under a light CRM), then adding an invoice is a breeze.

The neat dashboard delivers the most relevant information about your cash flow for the current fiscal year: a profit & loss statement, plus a comparison between accounts receivable and accounts payable. Quite handy if you throw in the Track tab for tracking time, estimates, and mileage in a single place, making sense from a design perspective.

Yet one of Hiveage’s unique features, albeit quite hidden, is the multi-profile. Simply put, you can add different companies under the same account. Pair this with the high number of commercial payment gateways and 30 languages available, and you’ve got a cheap billing and invoicing tool for running multiple hustles.

If we look at the freemium plan, sending unlimited invoices to 5 clients is more than enough, making Hiveage the best invoicing software for freelancers. I didn’t find many drawbacks, given the app’s focus on simplicity and ease of use. If you’re looking for more robust accounting features, though, Hiveage is not the right choice.

Since my last review, its bookkeeping features have slightly improved, now offering detailed reports with accounts aging, revenue by the client, invoice details, tax summary, and output vs. input tax summary. Other than that, not much changed. Its features and UI are primarily the same—a straightforward, simple tool for freelancers.

About the company: founded by current CEO Lankitha Wimalarathna in 2006 as an internal invoicing tool, it eventually evolved into CurdBee in 2008, then Hiveage in 2014.

The Free plan is perfect for starting entrepreneurs, featuring unlimited invoices for five clients. The Basic plan ($19/month) is a better fit for freelancers who already have an established business with up to 50 clients.

The Pro plan ($29/month) brings in teams and financial reports for small businesses. The Plus plan ($49/month) adds support for importing data, which is a bit pricy if you ask me for software that only does simple billing and invoicing.

Paid invoicing software worth considering

What I mean by “paid invoicing software” is that you’ll hit their mandatory paywall. All the tools reviewed till now offer unlimited invoices in their free plans—of course, every invoicing software has paid plans.

But these two contenders, FreshBooks & QuickBooks, offer paid plans exclusively. Let’s see why they are, nevertheless, worth considering:

FreshBooks – Best all-in-one invoicing and accounting software

Whether you’re all about the nitty-gritty of keeping accounting records, FreshBooks has got you covered as the best all-in-one invoicing software with accounting features.

Yes, I’m talking about double-entry accounting reports and the ability to invite your accountant for free to register journal entries – features that paint a clear picture of the money that enters and leaves your company. If you don’t need them, don’t worry. The Lite plan allows you to send and create unlimited invoices for up to 5 billable clients, which is why FreshBooks is suitable for teams with a low client headcount.

Invoicing-wise, FreshBooks nails the client-facing part. Aside from regular and recurring invoices, users can generate retainers with concrete terms and payment frequency for dealing with clients on a monthly budget. Those, in return, can pay for their services via credit card or direct debit (via ACH), making it a win-win deal for both sides.

Freshbooks also offers other features to help you run a healthy business, such as basic time tracking, project management, vendor tracking (still in beta), and proposals for when you need to showcase your work in front of new clients. However, it doesn’t have too many customization options for invoices, and some users have experienced some glitches when connecting their bank accounts with expenses to pull in charges automatically.

Some benefits include retainer invoices with term agreements and payment frequency, accounting and bank reconciliation features, and integration with over 100 apps, including eCommerce (Shopify) and payroll (Gusto).

The downsides of using FreshBooks are its limited customization options for invoices and the fact that it is expensive. When compared to other electronic invoicing software, FreshBooks is quite pricy. You only get one user/account, with every extra user costing $10/user/month.

Likewise, the Lite plan ($15/month) and the Plus plan ($25/month) cap the billable clients at 5, respectively 50. Companies with many clients have to look for cheaper FreshBooks alternatives unless they opt for the Premium ($50/month) plan for unlimited clients.

Each plan offers extra paid add-ons. There’s a 70% discount for the first three months available for all plans.

QuickBooks – Best invoicing software for reporting

Speaking of cheaper Freshbooks alternatives, QuickBooks might fit the bill for those who still want to rely on accounting and bookkeeping features—though not that affordable.

The company was first introduced in 1983 by Scott Cook and Tom Proulx in Mountain View, California, USA. After the success of its Quicken product for personal financial management, the company developed similar services for small business owners. As of May 2014, QuickBooks Online had the most subscribers for an online accounting platform, with 624,000 subscribers.

Sold under the umbrella of Intuit, QuickBooks is a popular online invoicing software best known for its robust reporting. QuickBooks offers a detailed overview of your income and overall financial metrics thanks to ready-available reports such as profit & loss statements and balance sheets. These are just the most common ones, so feel free to dive deeper and search after your desired ones by category (sales & customers, expenses & suppliers, etc.).

How Do I Create An Invoice For A Small Business?

Using an invoice template lets you send out invoices that have a consistent, professional look. Learn about what your invoices should include, as well as several ways to create your own invoice template for your business.

by Belle Wong, J.D. updated May 02, 2022 ·  3min read

Invoicing is a very important part of running a business. You’ve done the work, but, until your client receives an invoice from you for that work, you won’t get paid.

If you’re new to the business world, you may be wondering how to put together a professional-looking invoice you can feel comfortable sending to your clients. This is where having an invoice template comes in handy, and the good news is that it’s not difficult to create your own business invoice template.

Basics of an Invoice

If you’re planning on creating your own invoice template for your business, it’s a good idea to get familiar with the basic contents of an invoice. Invoices may contain different kinds of information, but there are certain things all invoices should include:

Creating an Invoice Template

Once you have a clear idea what you’d like your invoices to look like, it’s time to start creating an invoice template. There are a number of ways to do this:

If you’ve never submitted an invoice to a client before, creating an invoice template for your business to use might seem like a daunting process. But, in reality, you don’t need any special design skills to put together a professional-looking invoice. All it takes is a bit of time and some research. And, with an invoice template on hand, invoicing your clients will no longer be such a chore.

Invoice Examples

If this is your first business, it may be difficult to know what your invoice template should look like. If you’re unsure, or would like some ideas, you can find examples of invoices online. Friends or family who are self-employed or run their own businesses are also a good source of inspiration for your own invoice template.

Depending on the industry in which you operate your business, it’s important to note that your invoice will likely include information in addition to the basics outlined above.

For example, a construction invoice template might look different from a contractor invoice template because it contains different information. And someone who’s self-employed and uses a self-employment invoice template might want to look to an hourly invoice template for inspiration, to see how to best include information about services that will be billed hourly. Meanwhile, a business that sells products might rely on a business invoice template geared toward the sale of goods.

Belle Wong, is a freelance writer specializing in small business, personal finance, banking, and tech/SAAS. She spends h… Read more

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