Scheduling Software For Dentists

Your appointment schedule is an integral part of your dental business. It’s how you communicate with your team, manage patient expectations and ensure that the office runs smoothly. While most practices still use paper-based systems to schedule appointments, digital solutions have become more affordable and can offer features that make scheduling easier than ever.

In this post, we review the aspects of Scheduling Software For Dentists, dental online scheduling, dental software sales, and scheduling software in project management.

Scheduling Software For Dentists

For many years, the only options for managing appointments were the traditional paper-based systems and expensive software that often required a computer to run. Fortunately, those days are long gone! Today there are plenty of affordable digital solutions that make it easy to schedule and manage your entire dental practice. In this article we’ll explore some of these modern tools so you can determine which one is right for you!

Dental Practice Management Software

Dental practice management software is software that helps a dental practice run more efficiently by automating certain functions. The benefits of using this type of software include reduced paperwork, fewer errors, and faster patient check-in times. Some examples of dental practice management software include:

  • Dentrix Essbase – This is one of the most popular options for dental offices looking for an integrated package that includes billings, scheduling, financials and reporting tools among other features.
  • DentaLink – DentaLink has been in use since 2000 by over 10,000 dentists across the country and provides a comprehensive solution to all aspects within your office from patient management to billing & collections.

Patient Scheduling

Patient scheduling is the most important part of your day. Your patients rely on you to keep your schedule up to date and accurate. When it comes to patient scheduling, there are two main things that you must do:

  • Schedule appointments for new patients
  • Keep track of all existing appointments

Inter-Office Communication

The importance of communication in the dental office is often overlooked. We typically think of it as a one-way street, from us to our patients and staff. However, it’s important to remember that any communication between offices can be an invaluable tool for your business.

The first step is establishing an inter-office communication protocol by setting up email addresses or phone numbers for each department (front desk, hygiene, billing and so on). You should also consider setting up a separate number just for scheduling appointments (i.e., “dentist office” instead of “this is Dr. Smith”). This makes it easier for patients to get in touch with the right person when they’re calling about their appointment or insurance claims.

It’s also crucial that everyone on staff knows who they should contact if they have questions or concerns—they shouldn’t hesitate before contacting someone else at another location if they need help resolving an issue with a patient or contractor from one location interacting directly with another location’s staff member

Appointment Reminders

You can also schedule reminders for patients, staff, and other appointments. This is a great feature that will help you keep track of your schedule. You should be scheduling an appointment reminder for each appointment as soon as it becomes available.

Cancellation Notices

It’s important to be able to cancel appointments when you have to, but it’s also important that you communicate with your patients when an appointment needs to be cancelled or rescheduled. These communication-based tasks are some of the most overlooked in dentistry, but they can have a huge impact on patient satisfaction and retention.

The first step is cancelling an appointment yourself—include their name and reason for cancellation in your email. Then check back through your calendar and make sure there aren’t any other appointments scheduled with them or anyone else who might be inconvenienced by having their appointment cancelled at the last minute. If there are other people involved in these appointments, consider giving them a call as well so they know what’s happening; this will help avoid confusion later down the road if something comes up with one of these patients’ schedules before your next available time slot.

Immediately following this step you should notify all future parties involved about changes made due to cancellations (for example: “I’m sorry I won’t be able to see Mrs Smith today because her daughter got sick at school; however we will work together again next week). This helps promote transparency between doctors/staff members while showing genuine concern for patient well being(s).

With dental software, you can easily manage your patients and keep your business running smoothly.

With dental software, you can easily manage your patients and keep your business running smoothly.

  • Manage your appointments: Dental scheduling software allows you to organize and manage patient appointments. You’ll be able to create an easy-to-use appointment book so that patients can book appointments online or via phone call.
  • Stay organized: By using dental scheduling software, it will be easier for you to keep track of the status of each patient’s treatment plan so that they don’t fall through the cracks. You’ll also have access to their personal information such as insurance information or medical history so that they receive quality care at every visit to your office.
  • Manage staff: With dental scheduling software, everyone in the office is kept on track with what needs to be done next—and when—which makes things run smoothly even if many people are working together at once (or not!). It also saves time by allowing multiple users within one company access at once instead of having everyone log into separate webpages separately which leads them getting lost in their own tasks without knowing where other team members are currently located within their workflow process flowcharting diagramming pages etcetera etcetera etcetera…

dental online scheduling

FlexSchedule is a leap forward in online appointment scheduling — giving patients the convenience they want and practices the precise schedule control they need.

In today’s crowded dental marketplace, offering a simple and convenient way to book online helps your practice standout. FlexSchedule is a first-of-its kind platform that is built for mobile devices, making scheduling so easy, anyone can do it. Myth: Patients that book online are more likely to not show up vs. a patient who calls to schedule. ‍Busted: Online bookers have virtually the same broken appointment rate as those who schedule in-office or by phone.

FlexSchedule’s human-style scheduling adapts to fill your appointment book efficiently — just like if they called your office. Patients are more likely to fill in a schedule gap or an open spot directly next to another appointment already on the books. FlexSchedule is also the only platform to let you account for assistant and provider time, even across a group of operatories — perfect for assisted hygiene or ensuring a doctor’s availability to see a same-day emergency appointment, even when they work out of multiple operatories.

Relax knowing you’re always in control of your schedule with real-time availability pulled straight from your Open Dental. FlexSchedule allows you to pinpoint your availability overall, then by specific provider, appointment type and even operatory.FlexSchedule is also the first platform to offer Block Scheduling, allowing you to pinpoint the spots where only certain appointment types can be booked. All patient data, including any answers to questions you choose to ask, is then transmitted instantly to your appointment book.

FlexSchedule’s proprietary scheduling algorithm allows you to “weigh” your appointment times so the patient sees appointment slots that you want them to first, just like your team does when a patient calls to schedule. Once a patient provides their availability, FlexSchedule uses your specific schedule preferences to pull open appointment slots, instantly providing day and time options that are ideal for both parties.

FlexSchedule’s look and feel customization options bring your brand and voice to forefront. Welcome new patients and showcase your practice without any other distractions. And once they’re booked, Flex sends them an appointment confirmation and, if applicable, new patient forms automatically — boosting engagement with a high-touch onboarding experience ahead of their appointment. Fast Fact: Offices that offer online scheduling have more than 40% of new patients find them through this channel.

No complex packages, install fees or promo codes needed — our pricing will always be straightforward and hassle-free. Now if only the same could be said of dental insurance.

Give patients the convenience they want with the most intelligent & customizable online scheduling platform you’ll find anywhere. Real-time, real value.

Transform your practice with the #1 all-in-one solution built for Open Dental. Except for FlexSchedule, Flex includes our full lineup of powerful tools. ‍

Flex + FlexSchedule = Flex+For the practice that wants it all. Get everything we offer and save $100 a month, always fee- & contract-free.

Optional Integrations:

Once your Mango or RingCentral phones are up and running, just give our support team a call and we’ll get them integrated in no time.

FlexSchedule is so dynamic, we’ll spend time specifically covering it and helping you, step-by-step, to dial it in exactly like you want.

Once you receive your terminal, you can pick a training time with our team to learn all about the new features you have access to at no additional charge.

dental software sales

Do you own a dental practice that is in need of a practice management software solution?

In the modern healthcare industry, dental practice management software is an essential component of success. While every business is different and there is no perfect solution for all dental practices, there are several options on the market that provide a professional solution that clients and practices both love.

A majority of successful dental practices use practice management software in some form. According to a 2010 study from the California Healthcare Foundation, at that time 93 percent of practices were using practice management software solutions.

You can bet that number has only increased with time as more practices convert to modern technology.

They provide practices with a secure, cost-effective way to manage appointments and procedures that result in a better experience for patients and staff.

For practices that are looking to install a dental practice management software solution or move away from their current solution, there are many options on the market that can deliver excellent results.

Things To Consider When Choosing Practice Management Software

As you evaluate the dental practice management options, ask yourself these questions to evaluate the fit of each option you consider:

Do You Have Any Special Requirements?

While the most popular dental practice management packages are generally designed for general family dentistry practices, there are many solutions out there that are built for specific practice specializations and business types. Some practices will have specific requirements.

Take time to sift through the options and see if there is a dental practice management solution that caters to your exact needs. Many of the less popular options cater to very specific business types and could potentially be a better choice.

Software Functionality

Do you have any specific functional requirements that the software has to meet? Go into your research knowing what you need, what you would like to have, and where your business needs to improve.

Functionality considerations that you should take into account include your practice’s clinical workflow, ease of scheduling, billing, and accounting features. Additionally, you should consider whether you want a cloud or server-based solution.

Dental Practice Management Software Integrations

Take into account all of the different technologies that you use that keep your practice running smoothly.

Most practices are using a combination of different technical solutions to deliver their services and it is important that you choose a software solution that is not only compatible with them but ideally integrates directly with them.

The types of tools that are often included in dental practice management software integrations include digital imaging equipment, patient communication, dental practice marketing, and data sharing tools.

scheduling software in project management

It’s 2020, and that means that there’s no excuse for your team not using some sort of software to manage your projects.

Unless you’re the type of person who still uses a fax machine or carries around a pager (and there’s simply no hope left for you), it’s time to recognize the many benefits of moving your operations onto some kind of project management software.

Why not start with the most basic of needs like a project scheduling software?

What to look for in a great project scheduling software

Planning out your project can be a nightmare when you don’t have the right software with the features you need. That’s why I’ve listed out three distinct features that’ll help you plan, schedule, and execute throughout the project management process.

While it isn’t required that your project scheduling software offer all of these features listed, it’s best that it includes at least one of these functions.

1. Gantt charts

Gantt charts, aka timeline charts, are bar charts that display a project schedule including the time it’ll take to complete each task, which tasks you should prioritize, and some even allow you to create a critical path that shows the quickest route to completion.

These project management timeline charts are the perfect tool for creating a visualized roadmap of your project tasks, unlike task lists which work great as checklists, but not as scheduling tools.

2. Task dependencies

A task dependency shows the relationship between different tasks and which ones you have to complete in order to move onto the next.

The best project scheduling software options allow you to create these task dependencies and map them out using your Gantt timeline charts.

Once you map out these dependencies, you’ll have a clear understanding of what it will take to complete your project.

3. Shared team calendar

Any project scheduling software worth buying must come with a shared team calendar. It must be able to display and create tasks when needed in order to provide a contextualized overview of the project at hand. Every option I’ve listed out in this piece includes a shared team calendar.

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