Safety Data Sheet Management Software

A SDS management software solution can help you streamline the process of preparing and distributing safety data sheets. With a good software system, you can schedule alerts to remind workers of upcoming deadlines, automatically generate SDSs based on purchase orders and integrate other business processes including inventory, purchasing and production planning.

In this guide, we review the aspects of Safety Data Sheet Management Software, safety data sheet creation software, sds management companies, and Can you maintain your SDSs electronically?

Safety Data Sheet Management Software

If you’re responsible for safety data sheets (SDSs), you know how important they are. SDSs are required by OSHA and other regulatory agencies to inform workers of the hazards associated with chemical use in their workplaces. These documents contain a wealth of information about chemicals, including their ingredients, physical properties, health effects and more. A good safety data sheet management software solution can help streamline the process of creating and distributing these important documents.

Safety Data Sheets Made Easy

Safety Data Sheets (SDSs) are an important part of any workplace and can be useful in the event of a chemical spill or other emergency. However, creating and distributing SDSs can be time-consuming and prone to errors. Thankfully, there are many solutions available that make it easy for both small businesses and large corporations to manage their SDSs.

The most common solution is a software program called Safety Data Sheet Management Software (SDSMS). This type of software allows users to create a database containing all pertinent information about the chemicals being used in their workplace so that if an emergency occurs, that information is available at once without having to go through stacks of paper files looking for what’s needed. The software also makes it possible for workers who don’t normally have access to those files because they don’t work on site every day know what precautions need taken during emergencies like fire or flooding so they know how best protect themselves while still performing their jobs efficiently.

Generate and Distribute SDSs With Less Effort

  • Reduce the time spent on SDS generation
  • Reduce the time spent on SDS distribution
  • Reduce the time spent on SDS management
  • Reduce the time spent on SDS compliance
  • Reduce the time spent on SDS audits

Use a safety data sheet management software solution to make safety data sheets easier.

Using a safety data sheet management software solution can help you make managing, creating and distributing safety data sheets easier. Safety data sheet software will help you keep track of all your safety data sheets and make sure that they are up-to-date. This means that when an employee uses a product in the workplace, he or she will know exactly what to do if there is an emergency.

safety data sheet creation software

The industry standard in Safety Data Sheet management, SDS BinderWorks offers a single source SDS management system in a user-friendly website and mobile app developed by safety professionals.

Reduce Costs

The SDS BinderWorks system helps reduce costs associated with inventory preparation and ongoing maintenance.

Save Time

Designed to be simple, efficient, and to reduce the time it takes to create, manage and share your SDS inventory.

Simplify Compliance

Readily available access for all your employees via website, mobile app and custom hardcopy binders.

SDS Mobile App

The SDS BinderWorks mobile app gives you more ways than ever to effectively manage and communicate SDS information to your employees.

Secondary Container Labeling

View and print secondary container labels for any product in your company inventory.


The services listed below are the result of years of experience working with safety professionals. To learn more about our services and what we offer, please contact us today!

Easy to Use — Convenient Access

All subscribers receive unlimited employee access to the user-friendly SDS BinderWorks database, allowing them to quickly access a specific Safety Data Sheet using our advanced product search.

Electronic & Hardcopy Inventories

Whether you choose to make your managed SDSs available to your employees on our website, mobile app or through custom hard copy binders, SDS BinderWorks has you covered.

Custom Inventory Creation & Management

We’re not just an online collection of Safety Data Sheets. We’re here to help you manage your SDS information. All subscriptions include assistance from SDS BinderWorks staff in building your initial SDS inventory. Once your initial SDS inventory is created, you can add new products to the inventory at any time. If you can’t find a product in our database, let us know and we’ll find it for you.

Updates & Archives

Our simple updating process allows your employees to view the latest SDS information available within your company’s custom inventory. When products are no longer used our automated archiving helps ease the challenge of complying with the OSHA requirements.

Who Uses SDS BinderWorks?

There is no limitation to who can use our system. It was created to assist various industries who are required to meet the OSHA Hazard Communication standard. Below are some of the industries currently using SDS BinderWorks.

“I can’t imagine how much time and money we would have spent trying to do this ourselves, and it never would have been the quality that it is.”

“SDS BinderWorks is by far the most effective and efficient way to comply with OSHA’s extremely complex Hazard Communication Standard. And, the best part is, the service can be easily tailored to meet each company’s specific needs.”

sds management companies

For over 20 years, we have helped develop numerous corporate solutions for top environmental, health and safety professionals worldwide.

SDSpro is a leading provider of SDS and chemical management services and software that vastly simplifies the nuances of the OSHA Haz Com 2012 mandate. Offering Safety Data Sheet solutions for organizations of every size, across all industries, we are widely recognized as an industry-leading SDS company for ensuring safety, efficiency, and EHS compliance. Our software and variety of SDS services are essential for any organization looking to streamline their hazard communication plan.

SDSpro Software

Our premier software solutions provide a robust set of SDS and chemical inventory features tailored to your company’s needs. Our all-in-one programs allow you to:

Choose between internal software or cloud-based applicationMaintain an accurate, up-to-date inventory of chemicals with current SDSsGenerate comprehensive reports on inventory, regulatory compliance, and specific chemical ingredientsCompile employee binders with pertinent safety informationCreate and print Right-to-Know (RTK) labels for NFPA, HMIS, GHS, WHMIS, and DOT complianceThese solutions are available for scales ranging from a single workstation with SDSpro Classic to entire enterprise management systems with multiple administrators through SDSpro Enterprise.

Other SDS Services

SDSpro customers have access to a range of additional SDS services besides our flagship software.

SDSprovider takes care of sourcing and indexing updated SDSs for you.On-site inventory services bring trained professionals to your facility to handle the entire inventory process using our proprietary Mobile Data Collector.Our Master Chemical Index integrates with SDSpro to automatically flag certain regulatory fields, expediting the indexing process.Our SDS company also offers training, data conversion, and custom SDS authoring and management services to complement our software. Whatever your SDS and chemical management service or software needs, SDSpro will work with you to ensure the most efficient and convenient solutions.

Contact a Trusted SDS Provider

SDSpro offers cutting-edge SDS and chemical management software with frequent updates and unparalleled customer service. Whatever your scale or scope, our SDS company offers a product suitable to handle a simple task such as viewing an SDS to more complex waste management objectives. For more information about what combination of SDS services is right for your situation, review our product comparison or give us a call at (888) 673-7776.

Can you maintain your SDSs electronically?

OSHA requirements are set by statute, standards and regulations. Our interpretation letters explain these requirements and how they apply to particular circumstances, but they cannot create additional employer obligations. This letter constitutes OSHA’s interpretation of the requirements discussed. Note that our enforcement guidance may be affected by changes to OSHA rules. Also, from time to time we update our guidance in response to new information. To keep apprised of such developments, you can consult OSHA’s website at

Karl E. Luke, PhD Diagnostic Hybrids, Inc. 1055 East State Street, Suite 100 Athens, OH 45701

Thank you for your March 18, 2013, letter to the Occupational Safety and Health Administration (OSHA) Regional Office. Your letter was forwarded to OSHA’s Directorate of Enforcement Programs to be answered. Your questions concerned the distribution requirements for Safety Data Sheets under the revised Hazard Communication standard (HCS 2012), 29 CFR 1910.1200. This letter constitutes OSHA’s interpretation only of the requirements herein, and may not be applicable to any questions not delineated within your original correspondence. Your paraphrased question and our response is below.

Background: Diagnostic Hybrids (DHI) manufactures in vitro diagnostic medical devices for professional use in testing facilities. DHI recently uploaded all of DHI’s Safety Data Sheets (SDSs) to the website to make them accessible to all of its customers. DHI also includes an ‘e-labeling’ product information card with each shipment to inform the customers that the SDSs are available on the DHI website.

Question: Would the ‘e-labeling’ product information card meet the requirements of 29 CFR 1910.1200(g)(6)(ii) to provide the SDS with the shipped containers or prior to the first shipment?

Response: No. The use of the ‘e-labeling’ product information card would not be compliant with 29 CFR 1910.1200(g)(6)(ii). While OSHA allows for the use of electronic distribution of SDSs, the system you proposed does not meet all the requirements OSHA has outlined for electronic distribution of SDSs.

As discussed in OSHA’s December 30, 1997, letter to the Honorable Charles S. Robb, manufacturers, importers and distributors who would like to use an electronic system for distribution of SDSs must meet the following requirements.

To this end, downstream users must choose whether they would like to receive SDSs electronically through your e-labeling system and be able to “opt-out” at any time. Once a downstream user “opts-out” you must provide them a hard-copy of the SDS as part of their next shipment. If the downstream user elects to receive SDSs electronically, you are required to provide them with information on how to access SDSs and to notify users when SDSs are updated. Also, please note that all SDSs must be provided at no cost to the downstream user, regardless of whether they are shipped as hard-copies or provided electronically. In addition, the use of electronic distribution of SDSs does not eliminate the manufacturer or importer’s requirement under 29 CFR 1910.1200(g)(6)(iv) to provide an SDS (hard-copy) upon request by the distributor or employer.

Thank you for your interest in occupational safety and health. We hope you find this information helpful. OSHA’s requirements are set by statute, standards, and regulations. Our letters of interpretation do not create new or additional requirements but rather explain these requirements and how they apply to particular circumstances. This letter constitutes OSHA’s interpretation of the requirements discussed. From time to time, letters are affected when the Agency updates a standard, a legal decision impacts a standard, or changes in technology affect the interpretation. To assure that you are using the correct information and guidance, please consult OSHA’s website at If you have further questions, please feel free to contact the Directorate of Enforcement Programs at (202) 693-2100.

Leave a Comment