Public House Accounting Software

Public House is a cloud-based accounting software for businesses in the hospitality industry, such as restaurants and bars. Through a single platform, you’ll have access to all of your financial data from one location, simplifying bookkeeping and streamlining your business operations. Public House eliminates the need for spreadsheets and manual tracking, allowing you to spend more time on improving your bottom line instead of maintaining your books.

In this guide, we review the aspects of Public House Accounting Software, toast accounting software, best accounting software for bars, and What is the easiest accounting system to use?

Public House Accounting Software

Public House is a cloud-based accounting software for businesses in the hospitality industry, such as restaurants and bars.

Public House allows you to manage your finances with ease, while providing you with all the tools you need to run a successful business. It has been developed by an accounting firm and is used by many different types of businesses within the hospitality industry. The software comes with features such as real-time reporting, inventory management, and payroll management among others.

Accounting Software

In many states, if you are a business owner, you are required to maintain accurate records of the money that comes into and goes out of your business.

Accounting software helps you track sales and expenses. It can also help manage taxes and inventory.

Public House Accounting Software

Public House Accounting Software is a cloud-based software that allows you to manage your business finances, including payroll. It’s ideal for small businesses and organizations who want to automate their processes without the need for any training or hiring of an accounting professional.

The benefits of Public House include:

  • Cost savings—public house offers a subscription model that allows you to pay annually rather than on a monthly basis. This can save you up to 25% over other services!
  • Automation features—automatic invoicing, budgeting, and reporting are just some of the automated features available in Public House Pro.
  • Multi-user access—with public house’s multi-user access feature, several people at one location can have access to all information in real time from anywhere with internet connection (or even offline).

Cloud-Based Hospitality Accounting Software

Cloud-based hospitality accounting software is a great way to manage your business. The main benefit of cloud-based software is that it’s available on any device, so you can access it from anywhere. You don’t need to install anything onto your computer—it’s all online and accessible from any location, at any time of day (or night). This makes it easy for your accounting department to do their job without needing extra help from IT or other employees who might not have the expertise they need in order to work efficiently and effectively.

It also means that your staff won’t be tied down by having access only through their desktop computer at work; they’ll be able to use the internet anywhere there’s an internet connection, whether they’re at home or out somewhere else in town with a laptop. Whether she needs information about how much inventory remains on hand or wants her boss’ signature on an invoice, she will always have everything she needs right within reach if she has cloud-based software installed on her device!

Hospitality Accounting Software

What is a hospitality accounting software?

Hospitality accounting software is made specifically to meet the needs of business owners in the hospitality industry. They are cloud-based and can be accessed anywhere, which means that you have your data at all times, even if you’re traveling or working remotely. You can also use our mobile app wherever you go!

What features does a hospitality accounting program offer?

The best programs will integrate with your POS system so that you only need one set of books for everything. This makes it easier on bookkeeping, who no longer has to manually enter orders into two separate systems. Most systems can be used by multiple users at once so there is no waiting for access or copying documents from one person’s account into another’s—everyone works from their own dashboard and has immediate access to everything they need.

Cloud-Based Accounting

Cloud-based accounting software is a type of accounting software that is hosted on the Internet, usually by the company that developed it. The software is accessed through a web browser, and does not require installation on the user’s computer.

Cloud-based accounting software allows you to manage your finances from anywhere with an Internet connection.

Public House is an accounting software for businesses in the hospitality industry, such as restaurants and bars.

Public House is an accounting software for businesses in the hospitality industry, such as restaurants and bars. You can use Public House to manage your business’ financials, track customers, create custom reports and more.

Public House allows you to create sales orders, invoices and purchase orders with just a few clicks. These documents are automatically saved in your customer’s inboxes so they don’t have to be manually created before being sent out via email or other channels.

The time tracking feature helps you keep track of employee hours spent at work on different projects so that you can bill customers accurately for their services without having to guess how much time employees spent working on each project during each month. The app also includes integrations with popular tools like Stripe (payment processing), MailChimp (email marketing) and Slack (team collaboration).

toast accounting software

Toast is a very popular restaurant point of sale (POS) system. If you have Toast you obviously want to know how to extract the relevant data and efficiently get it into your accounting system. 

From an accounting perspective I only look for two things from a restaurant POS system:

Notice the word properly in #2. Almost every POS system will claim to integrate with QuickBooks Online. But that doesn’t mean the integration is anything that is useful from an accounting perspective. I’ve seen all sorts of really bad integrations that cause major problems and inefficiencies.

We do a lot of restaurant bookkeeping so we have experience with many different POS systems. Overall I would rank Toast very good from an accounting perspective. Below we will discuss some different aspects and considerations of Toast as it pertains to your accounting system.

Integrate Toast POS with QuickBooks Online

Toast POS does integrate with QuickBooks Online but you have to use a 3rd party app called Shogo. The good news is that Shogo is a fairly affordable add-on at only $30 per month and it works really well.

I believe Toast has a small add-on fee on the POS end to integrate through Shogo, but again it’s fairly affordable at around $20. With all that being said Shogo will save you a ton of time and the integration is well worth it.

Once you set up the Toast integration with QuickBooks Online via Shogo you will then have to map the various items to your QuickBooks Online chart of accounts. This is where the accounting piece comes in and you will want a good restaurant accountant to advise you. 

There are a few reasons why we really love Shogo.

First, it has worked with every POS system that they have listed on their website.

Second, Shogo enters the daily sales summary automatically based on how you want it broken down.

Third, Shogo holds back the integration if there is a mapping error.

This will often happen when you add a new item to Toast and don’t properly map it to the correct income account. Once you fix the mapping issue in Shogo it will post the past entries, you just might need to request it through support. Lastly, they have absolutely amazing and timely customer support.

Toast Gift Certificates

Toast has there own built-in gift certificates system. We highly recommend using it as it works incredibly well to track outstanding gift certificates, balances, etc. 

Customers can easily purchase gift cards and send them to recipients via text or email. Gift cards can be redeemed in person as well as online through the Toast Online ordering system. Lastly, customers are able to look up their gift card balance and add value to it if they choose to do so. 

Toast Merchant Processing

I’m fairly certain that Toast forces you to use their merchant processing. Don’t quote me on that but I think they recently made that switch.

I’m not sure of the merchant fees but I believe they are fairly competitive. From an accounting perspective, it isn’t the most accounting-friendly merchant processor we have dealt with, but far from the worst.

The daily sales integration through Shogo really helps to make sense of the merchant deposits. You may run into merchant batches that just aren’t making sense with the bank deposits.

I would recommend running the Settled Deposits Daily Breakdown report in Toast.

We typically have to wait until the 5th or 10th of the month to reconcile the merchant account. One thing you will note is that on the last day of the month that batch will sometimes settle with batches from the following month. It can sometimes be difficult to reconcile the merchant deposits but this report should help.

3rd-Party Delivery Services

The various 3rd party delivery services like Uber Eats, Doordash, Grubhub, etc will make most restaurant owners cringe due to their high fees. Unfortunately, they are typically a major pain to account for properly as well. 

Having the various delivery services integrated via Toast will definitely help on the operations end of the business. From the accounting perspective, I can only tell you that they are time-consuming and a pain to reconcile.

It is hard to explain but I could easily show you via the statement from the various platforms.

There are all sorts of issues like the various fees, returns, etc that need to be done properly. Another major consideration is sales taxes. Some platforms will collect and pay your state tax for you so you want to make sure you understand the details so you don’t double pay your sales taxes. Most platforms don’t collect any local taxes further complicating things.

I tell restaurant owners to avoid 3rd party delivery apps at all costs but also understand that most customers expect you to be on at least a few of the delivery platforms.

Toast Payroll Services

We have had a few clients use Toast Payroll services and of course, there are both pros and cons. The only pro seems to be that the payroll piece is integrated with the Toast POS system (kind of obvious) which makes getting the hours into the payroll system easy.

The big con of Toast Payroll services is that they do not integrate with QuickBooks Online. It is not an incredibly difficult journal entry to make, but still, an integration would be nice.

You should note that if you allow physical paper checks for employees this will cause a decent amount of data entry as each paycheck needs to be added as a line item on the payroll journal entry.

Cost of Goods Sold

First of all, I could go on and on forever talking about getting to the true cost of goods sold in a restaurant. It is time-consuming, costly, and requires a lot of upkeep. 

We typically recommend using a cost of goods sold account when you make your purchases. Of course, when you purchase an item it is inventory and doesn’t become a cost of goods sold until you sell them. However, getting that level of detail in your QuickBooks Online system will require a decent amount of work.

One option is to do a physical inventory count and calculate the cost of that inventory. Then you could adjust the cost of goods sold to inventory and give you a more accurate COGS.

I do know that xtraCHEF is owned by Toast and is supposed to be a good restaurant management tool that I believe helps calculate a more accurate cost of goods sold. I don’t have any first-hand experience with it to be able to tell you how well it works or what it does.

best accounting software for bars

It depends on many unique metrics and reports, and they all have to be considered simultaneously. Food cost, liquor cost, COGS, prime cost, labor cost, and payroll services-you get the idea.

That’s why restaurant accounting software is necessary for restaurant management.

If you want to run a successful bar or restaurant, there’s no way around it. You need to know how to manage restaurant accounts, complete a swot analysis for restaurant, and automate and centralize your financial reporting. Or else you’ll spend way too much time and effort doing it yourself.

We designed our bar inventory software to plug directly into bar and restaurant accounting software. We know a thing or two about bar and restaurant accounting.

So, we rounded up the options we think are the best accounting solutions so you can compare them.

Best Accounting Software for Restaurants: QuickBooks Online

For our money, QuickBooks Online is the best restaurant accounting system. Here’s why.

First, it’s a very popular platform with many resources for learning it. If you’re doing your own restaurant accounting, choosing a platform with a large, active community is a big help.

And if you pay someone to do your accounting, they’ll likely be familiar with QuickBooks because most accounts are.

Second, it seamlessly integrates with a whole host of bar-and-restaurant-specific software platforms and bar POS systems. That allows bar and restaurant operators to build their tech stack exactly how they want.

By easily plugging in other platforms to QuickBooks. It’s everything that’s great about an all-in-one solution coupled with everything great about a custom-built solution.

A great example of this is BinWise Pro. It’s compatible with QuickBooks and funnels reams of valuable restaurant and bar inventory data into your accounting dashboard.

Third, it has an intuitive interface with a centralized dashboard that auto-schedules reporting. Some of those reports even track time and payroll so scheduling inefficiencies can be brought to the heel.

Best Accounting Software for Cafe: FreshBooks

We chose FreshBooks as the best accounting software for a cafe. The reason this platform shines as small restaurant accounting software is because of its feature set and price point. It’s designed with the lean operation in mind.

FreshBooks is quite similar to QuickBooks, believe it or not. While it’s not as feature-rich as QuickBooks, it’s jam-packed with useful features for the price.

First, FreshBooks automates accounting tasks like expense organization, time tracking, and report running. It’s also great for conducting an internal audit of restaurant.

Altogether, FreshBooks is a system designed with small businesses in mind. And to make it easy to get paid and track expenses and performance. It’s basically the perfect cafe accounting software.

And it starts at, as of this writing, $4.50 per month. Can’t beat that with a stick.

Best Accounting Software for Pubs: ZipBooks

We give ZipBooks the nod for bar bookkeeping software because it’s budget-friendly software that’s designed specifically to free up time for its users. No more spending all day clicking away at accounting software.

It frees good bar managers up to work on other bar-related stuff. Like building relationships and devising psychological pricing strategies in underground laboratories.

It’s also got a free option, which is great for test drives. And the monthly plan happens to be downright reasonable, too.

Here’s what ZipBooks will get a busy bar manager:

Take BinWise Pro, for example. It’s a bar inventory management system that integrates into virtually every POS system. If you’re using ZipBooks, it automatically benefits from inventory software like BinWise Pro. By using the POS. It’s literally that easy to build a custom software stack for your bar or restaurant business.

Best Accounting Software for Food Trucks: Xero

Here’s why we recommend Xero if you’re looking for the best accounting software for food trucks: it integrates with TouchBistro.

And we think TouchBistro is the leanest, meanest POS a food truck can get.

That said, what does Xero get you besides TouchBistro integration?

A bunch of admin taken off your plate and streamlined finances.

And it starts at, as of this writing, 11 bucks a month.

How to Choose Food and Beverage Accounting Software

There are a few guidelines we think benefit bar and restaurant owners when it comes to choosing food and beverage accounting software in the restaurant industry. It should be easy to use and integrate with payroll and inventory management software.

Find a Simple Accounting Software for Restaurants in 3 Steps

Simple is relative, of course. You won’t know if accounting software for a restaurant is simple until you try it. That said, there are a few hallmarks of simple accounting software for restaurants.

Simple accounting software for a restaurant will:

Restaurant Accounting and Payroll Software Integration

Managing payroll is a unique challenge in hospitality. There are large staffs with a lot of turnovers and different pay. Hours per week and per shift are inconsistent. Oh, tips, too. Strangely, there exist restaurant and bar accounting software that doesn’t hook up to your payroll software.

What is the easiest accounting system to use?

When you decided to open a restaurant, you might have been focused on what you planned to offer to the public: an innovative menu, a cozy space, or outstanding service. What you may not have realized is that there is a whole lot of other work that goes on behind the scenes – like tracking every penny that comes into and goes out of your restaurant.

Even if you have hired an accountant for your business, it still makes sense to purchase accounting software to help you manage the financial end of things. After all, an accountant probably can’t track inventory for you or help you set your prices. Purchasing software can simplify these processes – and make it much easier for your accountant to help you with other things (such as paying taxes).

Budget Branders knows how difficult it can be to run a small business, especially as during a pandemic that has lasted two years and counting. That’s why we make it our goal to offer the highest quality branded disposable products in quantities and at prices that work for small businesses. Ready to learn more? Read on to learn more about the best accounting software for your restaurant.

Why Do I Need Accounting Software?

As any restaurant owner knows, this industry is incredibly fast-paced. Many entrepreneurs work 6 or 7 days a week, for 10 or more hours per day. When you’re this busy, it makes sense to invest in tools that make your life easier – like accounting software.

As an initial matter, accounting software will save you both time and effort. Instead of manual bookkeeping, accounting software will automate or simplify many processes. For example, your accounting software can be integrated with your point of sale (PoS) system so that all of your sales are entered into your books – without you having to do anything extra.

Accounting software can also handle other important tasks, like payroll, sales tax,  and even calculating depreciation for expensive assets like kitchen equipment or delivery vehicles. It also ensures that your financial data is more accurate, as it reduces the need for manual entry and can reconcile data with other systems. This type of software will also allow you to retrieve financial reports at any time, which is a good way of keeping an eye on the health of your business without waiting for your accountant.

Using accounting software may also help you to set more competitive prices on your menu. This software can analyze everything that goes into a particular menu item – such as labor cost percentage, food cost, and other overhead – and provide you with the information that you need to set a price that will boost profitability.

Ultimately, most restaurants will benefit from some form of accounting software. The key is choosing one that has the features that your business needs and that is priced appropriately for your budget.

Best Restaurant Accounting Software

The best restaurant accounting software should empower you to make data-driven decisions about your business. While each restaurant has different needs, features to consider include:

If you have an accountant, you should also check with them to see if they have any recommendations. They will likely have more experience working with different types of accounting software, and can give you the inside scoop on what works – and what doesn’t – for their clients.


TouchBistro is an iPad-based PoS system that can also be used for basic accounting functions. It is a good choice for food truck owners, because it is mobile and can easily be operated via WiFi. It also can integrate with different systems and apps, such as QuickBooks.

TouchBistro offers payment processing, tableside ordering, restaurant inventory management, staff management and scheduling, profit margin calculations, and basic accounting data. Pricing starts at $50 per month, and goes up to $229 monthly.


Xero is a great low price option that doesn’t skimp on features. This cloud-based system comes with features like fixed asset management that allows restaurant owners to calculate depreciation, payroll processing, income and expense tracking, vendor bill payment, autopilot tasks, online accounting, real-time cash management, bank reconciliation, and invoicing. It also has a mobile app.

Xero starts at just $11 per month, which includes 20 invoices, five bill entries, bank reconciliation, and bill capture and receipts. The next step up is $32 per month, with the most comprehensive plan coming in at $62 per month. Xero easily integrates with hundreds of apps, which makes it a good option for anyone who is using other software to manage their restaurant.


Restaurant365 is a cloud-based accounting software that is designed specifically for restaurants. It can be used by restaurants of all sizes, from mom and pop diners to larger restaurants.

This software includes a number of can’t-miss features, like budgeting and sales forecasting, invoice capture, accounts receivable and automated accounts payable, inventory management, employee scheduling, POS, bank, vendor and payroll integration, recipe and catering management, and PoS, bank, vendor and payroll integration. It has multiple pricing tiers, starting at $249 per location per month, going up to $459 per month for each location. The essential plan costs $369/month, while the professional plan (the top level) is $459/month.


ZipBooks is basic accounting software that can be used for any industry – including restaurants. It’s a good choice for any restaurant owners who are looking for accounting software that fits within a limited budget. In fact, ZipBooks offers both a free option with limited features as well as paid plans ranging from$15 to $35 per month (with customized plans also available).

This accounting software has a range of great features, including customer and vendor management, complete accounting solutions, automated expense tracking, one-time and recurring billing, financial reports, digital payments, customer and vendor management, and organizing and customizing books. While it may take some more time to set up this software, it is a solid low cost choice.

QuickBooks Online

QuickBooks is a familiar name in accounting software.  QuickBooks Online remains a strong choice for businesses. However, it’s important to note that while QuickBooks has a lot of great features, it is not geared to restaurants, which means that it may take longer to set up and customize for your needs.

Although it isn’t specifically designed for restaurants, it does have a lot of features that can help you keep your restaurant running smoothly. Key elements include: enhanced reports, invoice creation, maximum tax deductions, sales tax tracking, online training, receipt organization, managing bills and employees, and inventory tracking. The cost for QuickBooks Online starts at $25 per month and goes up to $180 per month, making it one of the more affordable software options.


Davo is designed to help restaurant owners handle sales taxes. While it is not a complete accounting software, it can be integrated with your PoS and other accounting software for a more comprehensive set of tools.

Davo takes data from your PoS and automates your sales tax. It can also automatically transfer sales tax to a secured holding account, automatically file and pay sales taxes, and provide daily reporting. It’s a cloud-based system that offers rapid data recovery. The cost is $39.99 per month for each location.

Plate IQ

Plate IQ is a software system that is designed for restaurants, grocery stores, and hotels. It offers automated processes like capturing invoice data, coding by line item, problem alters, reconciling vendor statements, accounts payable and receivable, spending insights, and syncing with current accounting and inventory software. It can be used as a standalone product or integrated with other software for a more complete experience.


Kitchen Sync offers online bookkeeping and payroll services for independent restaurants, hospitality groups and franchises. After you connect your bank account and PoS and scan invoices as they come in, it will provide daily financial reports. It also offers insights into ingredient price changes, audited profit and loss statements, and payroll management.

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