Product Warranty Management Software

This Warranty Management Software is a sophisticated product warranty solution that combines the strength of a complete, unified product warranty management system with the flexibility of user-friendly tools. The software provides a clear view of your warranty assets and also manages the warranty process from start to finish, saving you time and money.

In this guide, we review the aspects of Product Warranty Management Software, how to write a product warranty, what is warranty management system, and What is the main focus of product management?

Product Warranty Management Software

Warranty management software provides a clear view of your warranty assets, ensuring an accurate and complete view of the costs associated with warranties. The software also allows you to manage the warranty process from start to finish, which will make things easier for everyone involved.

What is a software warranty management?

A software warranty management solution is a software solution that helps companies manage their warranties. It can help companies manage warranty claims, warranty costs and warranty compliance.

It can also help companies get rid of paper-based systems and use a digital solution.

How can companies benefit from warranty management software?

Warranty management software can help you to:

  • Provide a central location for all warranty management activities.
  • Manage your warranties in a more efficient way.
  • Provide a centralized database for warranty claims. This allows you to track and manage the status of your warranties, as well as make decisions on future purchases based off of the data that is collected by warranty management software.
  • Help you to manage your warranty costs by allowing the user to predict future costs based off of historical data, giving them an idea of how much money may be spent on replacing parts or repairing products over time.

The Benefits of Warranty Management Software

When you’re a manufacturer, supplier or distributor, your customers expect the best warranty service possible. This is what differentiates you from other companies and allows you to win their loyalty. With a reliable Warranty Management System (WMS) in place, you can give your customer’s outstanding services that will improve their perception of your company as well as its brand value.

The benefits of the WMS are numerous:

  • It reduces liability and enhances reputation by providing reliable after-sales service, which is essential for manufacturers who want to build trust with their clients.
  • It minimizes warranty claims cost and maximizes profitability by streamlining management processes across all departments involved in handling warranty claims; this ensures faster resolution times and reduced expenses on resources used for processing claims manually.
  • It has an online configuration for easy use by authorized personnel who can access information about customer orders at any time without having to enter into complex data entry procedures each time they need access to specific information related only to one particular product or service line within an organization’s overall set up

Online configuration

When it comes to configuring warranty management software, there is no need for you to install any software on your computer. You don’t have to call customer service and wait in a queue! Configuration of the product warranty management system can be done online by accessing the company website or logging into an online app.

Reliable after-sales service

A comprehensive product warranty management solution can help you to provide consistent, reliable service across all your channels. This means that customers will get the same experience everywhere they buy from, which builds customer loyalty and increases customer satisfaction.

It’s also a great way to increase retention rates by ensuring that customers are happy with the products they receive and are willing to continue using them once they’ve purchased them. In addition, it reduces costs associated with delivering after-sales service because you don’t have to worry about handling returns or complaints yourself—the software does it for you!

Warranty compliance

Warranty compliance is an integral part of a company’s operations. It’s important to keep track of warranty claims and ensure that they are valid. Warranty management software helps keep track of warranty claims, ensuring that the right products go out with the right warranties on them.

Warranty management software also helps prevent warranty fraud by making it easier to spot when customers have made false claims. This makes it more difficult for customers who want to lie about having broken their product or subjected it to excessive wear-and-tear during normal use (which could mean that they’re trying to get free replacements).

Reduces liability and enhances reputation

A software solution that tracks warranty claims is essential to ensuring that you are able to comply with regulations and protect your reputation.

A good software system will help you to manage the warranty claims process, which in turn helps reduce both liability and risk. It will enable you to:

  • Automate the collection and recording of information about warranty claims
  • Reduce waiting times for customers through efficient processing of their requests
  • Improve customer service by allowing them to track progress on their claim through a dashboard or automated alerts

Minimizes warranty claims cost and maximizes profitability

Warranty management software is a powerful tool to help you reduce warranty claims cost, maximize profitability, improve customer satisfaction and retention, and increase loyalty. With the help of this software you would be able to:

  • Improve customer loyalty by understanding what is important to them and how they want to be treated. The information collected from customers through surveys helps you identify their preferences towards product features or design changes. You can use this data to improve your products or services based on the feedback received from them.
  • Identify opportunities for new products based on analysis of warranty costs over time as well as trends related to warranties claimed by certain regions across Europe/USA/China etc., which will guide product development decisions in future phases of development cycle.* Reduce overall costs associated with resolving customer complaints about faulty products by automating most processes involved which include storing documents using cloud-based storage*, assigning tasks using workflow tools*, processing payments online*

Warranty Management Software is an invaluable service for businesses.

  • Warranty Management Software is an invaluable service for businesses.
  • Why? Because it helps to manage the costs of providing warranties.
  • What are these costs? They include:
  • Providing replacement parts or products at no cost (or a reduced cost) if the warranty is activated.
  • Handling customer support requests related to warranty claims, such as scheduling and dispatching technicians to fix problems with defective products or answering questions about how best to use them.

how to write a product warranty

When customers buy products, they want to be reassured that they’re making the best decision possible. They need to know that what they spend their money on will last, and that if it doesn’t, they can reach out to the company for support.

That’s where warranties come in.

Product warranties are beneficial to both the customers and the business owners because:

Before you provide warranties on your products, however, you have to determine if it’s worth it. The following are some tips and guidelines for composing your product warranties.

1. Follow the rules expressed in the Magnuson-Moss Act.

The federal laws laid out in the Magnuson-Moss Act must be followed by businesses that choose to provide warranties. As a warrantor or a seller, you must say whether the warranty is full or limited, state specific information about the warranty in one easy-to-understand document and provide warranties to customers before buying, if they request them.

Always include the warranties when customers make purchases, whether they’re doing so in-store or online. To guarantee that you’re following all the rules, you should consider hiring a lawyer who has expertise in business.

2. Clarify what the warranty does and does not cover.

Be specific when writing out exactly what the warranty does and does not cover. For example, if your product malfunctions, write out whether you will pay for new parts, as well as labor.

Do customers have to go to you for repairs, or can they use outside vendors? How can customers reach you in case they need the products fixed? Specify that you will not cover misuse of or alternations made to your products by customers. For a sample warranty, click here.

3. State the length of time that the product is covered.

Customers need to know exactly how long they have to return or ask you to repair products. You have to determine how long you want to be held accountable for said products.

If you sell large items that are intended to last a long time, you may want to consider providing longer warranty periods. For example, a clock radio might only have a 30-day warranty, but a large, flat screen TV should come with a one-year warranty.

Keep in mind that the length of time can also be a competitive advantage.

4. Give customers the option to extend.

If customers have the choice to extend their warranties, they will feel more comfortable spending a lot of money on large items. If you offer extended warranties for extra money, there is a chance that customers will never use them, and you will make more money on the products.

Many businesses will state at the time of purchase that customers must decide on the spot, or give them a few more days or weeks to return to the store and purchase the extension.

5. Set up a department for handling warranty concerns.

Customers need to be able to call someone at your company to follow through with their product returns and complaints. There needs to be an address where customers can send the products back as well.

You should designate people at your business to deal with these issues to make sure that customers are completely satisfied with their purchase experiences.

what is warranty management system

Warranty management is a field of professional endeavor that focuses on the effective creation and implementation of warranties for businesses. While this type of work is typically done for companies that manufacture products, any company that offers warranties will typically have an interest in services offered by warranty management professionals or companies. Such work typically governs the establishment of warranties, usually by creating a warranty that instills sufficient product confidence in customers without costing a company too much money, and the resolution of warranty issues. Warranty management can potentially have a tremendous impact on final profits for a company, as improper management may cost businesses a great deal of money.

Proper warranty management for a company typically deals with three major aspects of warranties that a company might offer: creating warranties, fulfilling warranties, and monitoring warranty fulfillment for fraudulent activity. Much like any other aspect of a business, warranty management is primarily concerned with ensuring customer satisfaction while making a profit. Customer satisfaction can be increased by the creation of warranties that provide greater consumer confidence in a product. A customer is typically more likely to buy a product with a warranty that seems fair and indicates to him or her that a company believes the product will continue to function for a good amount of time.

Customer satisfaction is one reason why warranty management can be quite important for a company. On the other hand, the company should try to be sure that the warranty won’t ultimately come back to damage its profits. For example, a 90-day replacement warranty could be issued on a product that was not properly tested and ended up having a flaw that caused many of the products sold to stop functioning within 45 days. This would result in the company likely losing money on the product due to numerous replacement orders made through the warranty. Proper warranty management is not only about the language used in a warranty, but also in ensuring the product can live up to the warranty.

Warranty management also typically covers the process of actually fulfilling warranties that are created for a product. This usually means determining how a warranty will be supported by a company. Some warranties may repay a customer the value of the product, while others will send a customer a replacement for a product that fails under warranty. Replacement warranties have become increasingly popular since they ensure the customer continues using the company’s product.

This type of replacement also typically requires that a customer send in the original product. Such steps are an aspect of warranty management that can sustain profits and reduce fraud. A company can ensure the original product was truly faulty in order to avoid fraudulent claims, and can potentially refurbish the product for resale or to use it to fulfill future warranty replacements.

What is the main focus of product management

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As a member of a product team myself, I work daily with product managers and interviewed dozens more about their roles and responsibilities. Despite the advice here, I’ve learned that there is no one way to apply principles of product management. Every product has its own goals and challenges which require a unique and customized approach to product management. Martin Eriksson famously described product management as the intersection of business, user experience, and technology.

Business — Product management helps teams achieve their business objectives by bridging the communication gap between dev, design, the customer, and the business.

UX — Product management focuses on the user experience, and represents the customer inside the organization. Great UX is how this focus manifests itself.

Technology — Product management happens, day to day, in the engineering department. A thorough understanding of computer science is paramount.

Three additional skills that every PM needs are storytelling, marketing, and empathy.


A product leader should be as inspirational as they are tactical, and storytelling is their tool of choice. Through customer interviews and market research, product managers learn more about the customer than even the salespeople. They then use their storytelling skills to share that perspective with the rest of the company.


Product Management’s customer focus also informs marketing efforts. Instead of sticking to the brand and using established techniques, product management teams (often including Product Marketing Managers) integrate the language of their customers into the messaging of their product. Furthermore, knowledge of the competitive landscape and the ability to stand out and differentiate pays dividends in the long run. Understanding basic marketing and positioning concepts will help product managers ship products that people can find and relate to.


Finally, product management is about empathy — empathy for the developers and how they work, empathy for the customer and their pain points, and even empathy for upper management, who juggle aggressive goals and impossible schedules. This skill in empathy, one developed through immersion within and intimate understanding of each group and stakeholder, separates the product teams that can rally the organization around common goals from those who are incapable of doing so.

The history of product management

Product management was born during the Great Depression when a 27-year-old marketer proposed the idea of a “brand man”— an employee to manage a specific product rather than a traditional business role. Since the 1930s, the continued success of this function has led to the growth of product organizations across industries and geographies.

It’s hard to understate the role of agile software development in the growth of product management. The Agile Manifesto, written in 2001, lays out twelve principles, one of which reads, “Business people and developers must work together daily throughout the project.” Product Managers stepped in to fill this role and with the growth of agile came the rise of product management. Today, the demand of technology companies for skilled “product people” has led to an explosion of new programs at universities and code schools that will only accelerate this growth.

Product management roles: The product manager and beyond

In some cases, product management for one product, or family of products, is handled by a single Product Manager. This individual must represent a deep proficiency in at least one of the areas that touch product management, and a passion for or fluency in the others. This most often manifests itself in one of two cases: an experienced business marketer with a passion for outstanding user experience and can speak fluent tech lingo, or a technical development leader who understands the product so well that they can begin to drive its creation. These people have proven to be so rare and valuable that product management now commands the highest salaries in all of tech.

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