People management is about more than just hiring, firing, and performance reviews. It’s about finding the right people for your team and keeping them engaged with their work. People management software can help you track staff performance, manage payrolls, and organize benefits enrollment — so you can spend less time on administrative tasks and more time focusing on what matters most: your employees’ happiness in their jobs!
In this guide, we review the aspects of People Management Software, employee database software, types of records management software, and best records management software.
People Management Software
People management software is a solution that helps companies manage employees and their time more effectively. The software allows businesses to automate time tracking and create employee schedules, which can be difficult to do manually.
People management software also has some added benefits over other HR systems and scheduling tools:
- It makes it easy for managers to schedule shifts in real-time, making it easier for them to manage staff in an efficient manner. This means fewer hours spent on scheduling and more time spent on other projects like communicating with employees or dealing with customer issues.
- Employees are able to log into the system at any time of the day or night and see what tasks they need to complete throughout the week so they don’t accidentally miss anything important during busy periods (like weekends).
People management
People management is the process of managing people in an organization. It encompasses hiring, training, and managing employees.
In many businesses, people management is a critical function of any business. A well-managed workforce can help reduce expenses while increasing productivity and profitability.
The goal of people management is to create an environment where your employees are happy at work and motivated to do their best work for everyone involved.
What is people management software?
People management software is a tool used by employers to help manage employee information and their HR processes. These systems can be used for recruiting, onboarding, time tracking, performance reviews and more.
In addition to these core functions, people management software can also be used as an employee benefits enrollment platform that allows employees to sign up for health insurance or 401(k) plans online. Some platforms can even make it easy for employers to enroll their teams in voluntary benefits such as paid family leave or short-term disability insurance programs.
Further still, some platforms offer payroll functionality that makes it simple for employees in your company’s payroll system (for example: ADP or Paychex) to view their paystubs online at any time during the year without having access to sensitive financial information from other users who are part of the same account setup process but may not want access level permissions granted out yet due to security reasons surrounding pending pay changes (e., vacation days).
FAQs
What is people management software?
People management software is a tool that helps you manage your employees. It can help you with onboarding, performance reviews, compensation and benefits administration and more. In addition to these services, it also provides tools for recruiting and job posting.
How does it differ from HR software?
While both HR and people management software play an important role in the day-to-day operations of a company, they have different focuses. The former focuses on employee recruitment, while the latter deals with human resources issues such as employee performance review.
Online HR software vs. online benefits enrollment software
HR software is used to manage aspects of the business that are related to human resources, such as hiring, payroll and benefits enrollment. Online HR software can also be used to manage other aspects of the company’s operations—for example, if you have employees who work remotely, you may need a way to track their hours or monitor how much time they spend on projects outside of normal working hours. Benefits enrollment software is limited to managing employee benefits such as health insurance plans and 401(k)s; it does not provide a general tool for managing human resources as a whole.
Benefits enrollment management platforms are more targeted than online HR systems in that they offer specific functionality directed toward managing employee benefit plans. If you’re looking for an all-inclusive platform for managing all aspects of your company’s HR paperwork and workforce management processes from A-Z, however, then there are many different types of general purpose online software applications available today that offer this functionality at reasonable prices without having anything specific just focused on benefits applications only.”
Who needs online people management software?
You may be asking yourself, “Who needs online people management software?”
The answer is anyone who manages people. That’s pretty much everyone, no matter the size or type of business. If you want to know what your employees are up to, you need online people management software. If you want to keep track of their personal information and preferences, then again: online people management software!
The importance of people management in business
People management is a critical part of business. It’s not just about hiring and firing — it’s about building a culture, creating a positive workplace, and ensuring that your employees are happy. The right people management software can help you do all this and more.
Common challenges with people management
People management is a challenge for many businesses, but you can overcome these challenges with people management software. Here are some of the most common ones:
- Having to manually track time spent on each task.
- Lack of visibility into employee performance and progress.
- Difficulties in measuring the effectiveness of your training program or onboarding process.
People management software offers solutions to these problems by providing accurate data that helps you make better decisions about how you manage your employees. For example, it will tell you if someone is spending too much time on one task or too little time on another—and if so, why? The software will also let you know when an employee needs additional training and keep track of their progress in the future so they continue to improve over time instead of getting stuck at a plateau.
employee database software
Are you also the one who is dreaming of building a new house and renovating the same one you are residing in? If it is the case, then you will need a good floor plan. We all need some kind of planning before starting our work. The same goes with building or renewing the house, and you need a lot of planning.
You will need a tight floor plan for your house. A floor plan is a drawing to measure the interior design in the architecture region and is a view from above. The floor plan shows us the relationship between the interior rooms, stairs, kitchen, and empty spaces in the house. Before starting building the house, we first make a floor plan. This floor is usually in two dimensions.
The floor plan, especially the 2D floor plan, always shows you the length and breadth of every wall, window, and house. This makes it very easy to build the house with the correct length. This feature of a floor plan saves us from a lot of problems.
Some decades back, the floor plan was done by hands-on paper. This takes a lot of time and resources. But now, computer softwares, with the help of the human hand, does this work. This saves a lot of time, and with the help of computer software, anyone can do the designing despite his professional background.
In this article, we will tell you the best free and paid softwares for floor planning.
Features to Look for in the Best Floor Plan Software
Before choosing any software for floor planning, check if it contains the below features and then decides.
If it contains the features mentioned earlier, then you go for it.
Best 7 Floor Plan Software
EdrawMax
EdrawMax is the best free designing software that allows making flowcharts, organizational charts, mind maps, network diagrams, floor plans, workflow diagrams, business charts, and engineering diagrams efficiently. It’s just a matter of drag and drop and scaling from the mouse.
EdrawMax is easy to use. The best thing about EdrawMax is that it is free to use. EdrawMax contains all the necessary tools for your floor planning. It also provides you templates and allows you to import your designs. The software contains all the libraries and features that you need in the floor planning. You can download this software from here.
Key Features:
The software pricing is US 99$/ year and a lifetime plan of US 245$, and a lifetime plan with a bundle of different software is US 312$.
SketchUp
SketchUp allows you to floor plan efficiently with its three-dimensional features. This software is used for architectural purposes, interior design, landscape architecture, civil and mechanical engineering. You can also do film and video game designing with the help of SketchUp.
The software contains all the tools that will help you with your floor plan. The best thing about SketchUp is that you can view your floor plan in three dimensions. You can also print your design in different formats, plus you can import your designs too. The software consists of two versions. One is SketchUp Free which is a web-based application and completely free to use. And the other is SketchUp Pro which is a paid version.
Key Features:
SketchUp Pro has a subscription of US 299$ per year.
FloorPlanner
FloorPlanner is developed explicitly for floor planning purposes. So, you can easily trust this software for your floor planning. This software contains all the necessary and luxurious tools for designing your floor plan. The software is so good that it provides you step by step guidance in your floor planning.
You can upload your design too and groom it more. The software works on multiple devices like tablets, PCs, etc. The best thing is that you don’t have to download it to use it as a web-based application. You just have to sign up and use it. You can transform your floor plan in 3D and 2D mode with just one click. The software is free for limited features, but you have to pay for advanced features if you want to use advanced features.
Key Features:
The software has the individual pricing of US 5$ and US 29$ per month. And the company pricing of US 59$, US 179$, and US 599$. All according to your needs.
HomeByMe
HomeByMe is also a special software for home planning. It is also a web-based application. You don’t have to download it. It’s just a matter of signing up and starting your work. HomeByMe provides you all the necessary tools and features to make your floor planning the best. It provides you suggestions and allows you to take feedback from your loved ones and the designer community.
You are allowed to import your designs and start developing them more. The software provides you with furniture, wall, and ceiling designing too. Some of the features are free to use, but for more advanced features, you have to pay for them.
types of records management software
Whether you have a small company or a large corporation, it’s important to properly store and manage the documents created in the course of business. These can include anything from digital files and tax returns to contracts and project reports. That’s where document and records management comes in. Its main goals are to process recorded information, improve general work processes and provide faster retrieval of data. Several types of record management systems exist, and each has distinctive characteristics.
What Is a Records Management System?
Missing business receipts or invoices, misfiled documents and corrupt files are all common complaints among business owners. Between 2005 and 2018, over 22 million records were exposed in the U.S. as a result of data breaches. Furthermore, employees spend half their time searching for information related to their company’s activity. More than 26 percent say that data management in their organizations is somewhat chaotic.
Companies large and small are required to keep their records for a certain period. Bank and credit card statements, for instance, should be stored in a secure location for at least seven years. The same goes for tax return preparation documents. Investment account statements, canceled checks and pay stubs must be kept for at least one year.
What if these documents are lost or damaged? Imagine turning on your computer to realize it has been hacked. If your office building catches fire, all your files could be lost forever. Sure, you can always keep copies in a different location, but this would involve more space and higher costs.
A records management system, also known as an RMS system, can make everything a lot easier. This kind of software allows you to store, find and use official records as evidence of transactions, payments and other business operations. The latest document and records management programs have advanced features like search tools, scanning capabilities, retention and classification tools, compliance tracking functions and more.
Records management not only ensures that your files will be readily available whenever you need them, but it can also improve workflow and productivity within your organization. Employees will be able to quickly retrieve data, process information, identify the owner of each series of records and eliminate redundant data.
Cloud-Based Records Management Software
With a cloud-based records management system, you have all your documents in one place. This digital storage solution acts as a warehouse for the files within your organization, allowing you to access them anytime, anywhere. It’s particularly useful for companies with remote teams as well as those with offices in multiple locations.
This type of RMS software keeps your files secure and eliminates the need for additional programs to perform routine backups. Furthermore, it enables users to assign specific files to other team members and send notifications in real-time rather than sending emails back and forth. Since the data is stored on the host’s servers, it’s less vulnerable to cyber attacks.
Enterprise Records Management Software
Large organizations typically opt for enterprise records management software. These programs have advanced capabilities and can store, organize and process large amounts of data. With an enterprise RMS system, you’ll find it easier to manage physical and digital records, track the status and location of each file and transfer your data from legacy systems to the latest software.
For best results, choose a program with secure user access controls, real-time data indexing and disposal management mechanisms. A reliable enterprise RMS system allows you to place records on hold, conduct full-text searches and import physical and digital records in any format from any source. These features can streamline your business operations and lead to better decision-making.
These types of records management software can be further broken down into several other categories. Content management systems, document management systems and digital imaging systems are just a few to mention. Which one to choose depends on your company’s needs and budget.
Andra Picincu is a digital marketing consultant with over 10 years of experience. She works closely with small businesses and large organizations alike to help them grow and increase brand awareness. She holds a BA in Marketing and International Business and a BA in Psychology. Over the past decade, she has turned her passion for marketing and writing into a successful business with an international audience. Current and former clients include The HOTH, Bisnode Sverige, Nutracelle, CLICK – The Coffee Lover’s Protein Drink, InstaCuppa, Marketgoo, GoHarvey, Internet Brands, and more. In her daily life, Ms. Picincu provides digital marketing consulting and copywriting services. Her goal is to help businesses understand and reach their target audience in new, creative ways.
best records management software
The best document management software (DMS) makes it simple and easy to manage files within a team.
Document management is becoming increasingly important as the concept of a paperless office is becoming an everyday reality, especially with the growth in cloud storage, as many service providers can also accommodate document sharing and syncing for organizations.
However, document management isn’t simply about archiving information securely online, as much as making the whole process of document management easier, covering everything from branded templates, improving workflows, working with collaboration tools (opens in new tab), as well as being able to sort through sometimes technical information. And that’s on top of general document editing and management (opens in new tab) tasks.
Good document management software also has to be able to work with different digital file types, not just from office software (opens in new tab), images and designs, and anything else you could imagine previously being printed on paper, including from legacy file formats. These days it will also cater for e-signing software (opens in new tab) for documents.
However, a lot of suppliers and contractors will still deal with paper, so any DMS needs to have a document scanning (opens in new tab) solution, often working as a standalone or part of an OCR scanning software (opens in new tab) package, so that any such paper invoices, receipts, or other documents can be scanned so that a digital copy can be archived while the paper version is recycled.
The paperless office has been a long-time in coming, but it’s finally here for those who want to embrace it. Here then are the best document management software solutions.
1. Templafy
An all-in-one document management solution
Templafy is one of the best document management tools out there. The system aims to integrate essential office suites and solutions used by businesses on a daily basis.
If there’s one thing that can be frustrating, it’s having to create brand documents using different software. This can become time-consuming and fragmented, but Templafy can help. With it, you can create a range of files within the system and manage them from a single feed.
The software is compatible with a range of devices and uses the cloud to let you access all your documents across computers, tablets and smartphones. There are also automatic compliance checks, and you can give feedback to employees easily, too.
Contact is required for a pricing quote, and not surprisingly, the exact cost depends on the number of users, features and add-ons chosen.
Document software that detects duplication
When it comes to document management, M-Files aims to improve internal workflows, and to ensure important information is kept secure at all times. Its customers include many large corporations such as Comcast and Yokohama.
There’s a single vault for a plethora of files, and you can easily find them by client, project, date, status or other criteria. The software aims to avoid duplication – it’s quite common to end up with two copies of the same report, or possibly more.
M-Files will alert you if a document has been saved twice by analyzing names and project data. You get some great integrations too, including Microsoft Office and Salesforce CRM (opens in new tab).
There is a free trial available, but pricing isn’t stipulated on the site, so you have to get in touch for a quote.
Document organization moves to the cloud
DocuWare takes a cloud-based approach to document management. It integrates cloud storage and office automation to create a digital workplace. This paperless approach to the full spectrum of office tasks is another example of the digital transformation (opens in new tab) which is driving many processes these days.
DocuWare offers services to create a ‘cloud workflow’ when it comes to documents. It allows services to be purchased on a small scale as needed, and then as use-case scenarios are created, and reliability is ensured, the service can be scaled up for a larger deployment.
Mobile apps that can integrate into this workflow are also offered, facilitating the likes of scanning receipts on the go, approving invoices for speedy payment, and signing forms directly on the device.
While DocuWare does offer a demo and free trial, the pricing of course, depends on the services chosen, therefore requiring the prospective buyer to get in touch for a custom quote.
Update: Docuware (opens in new tab) is now offering a free trial in partnership with Techradar. Click here now to claim.
4. MasterControl
DMS focused on compliance
Within big organizations, there are often processes and regulations put in place to ensure documents are compliant and follow company guidelines. But when you have a ton of files, it can be hard to follow such rules.
MasterControl Document Control Software, which is used by some of the world’s largest regulatory bodies, is document management software that addresses complex regulations and standards around the globe. It aims to reduce compliance cost and increase internal efficiency.
The system fully automates routing, delivery, escalation and approval of vital documents. It also sports a centralized, secure archive where you can store and search for business files.
There is no indication of a free trial, and pricing requires contacting the company for a quote.
5. XaitPorter
Cloud-based collaboration at its best
If you’re looking for a cloud solution for creating documents, then you should definitely check out XaitPorter.
The great thing about this system is that it’s extremely flexible. You’re able to collaborate and work on documents with colleagues simultaneously, and you can easily share feedback with each other. It also manages all aspects of workflow, so you don’t have to worry about formatting, numbering and layout.
XaitPorter has some useful tricks on the integrations front, as well. The software can work with Salesforce, Oracle, SAS, Microsoft 365, OpenText and Dropbox. And it’s currently used by over 45,000 firms across the globe.
While there is a demo available, there is no free trial, and pricing requires getting in touch for a quote.