How to use peachtree accounting software

Peachtree is not only an affordable alternative to QuickBooks, it is also a more powerful accounting system. Peachtree is so easy to use and can be effective for bookkeeping and payroll for small businesses, accounting professionals and tax preparers. Peachtree allows you keep your expenditures organized on a creditor basis and gives you the ability to analyze your day to day expenses from last year or this year. In this article I will show you how to use peachtree accounting software.

Peachtree accounting software can be hard to navigate. I’ve had my fair share of challenges getting the software to work properly. If you’re just starting to learn peachtree accounting software, don’t worry. This guide will walk you through the basic questions of how to use peachtree accounting software.

Peachtree accounting software is a powerful tool that can help you manage your business. This article will explain how to use Peachtree accounting software to help your business grow.

Peachtree accounting software is easy to use and learn. You can start using it right away without any training, but you should still take some time to get familiar with the program before diving in.

The first step is to download Peachtree Accounting from their website ( Once downloaded, install the program on your computer, then open it and enter your username and password to log in.

Once logged in, you’ll see several options on the left side of the screen: Inventory/Purchases, Sales Receipts, Bills/Payments, Banking Transactions, General Ledger/Bank Reconciliation, Journal Entries (all accounts), Tax Info/Reports (all taxes) and Settings (general settings). Click on one of these options to access more information about each category or feature within each category.

Peachtree accounting software is a great way to manage your business and keep track of your finances. Whether you’re just starting out or you’ve been in business for years, the software has many features that make it easy to use, but it can also be confusing if you’re not familiar with how accounting software works.

In this article we’ll go over some basic concepts about how to use Peachtree Accounting Software, including how to enter transactions into the system and how to generate reports based on those transactions.

I am an accountant and love to work in Excel. My wife and I have our own custom invitation and photography business.

Peachtree Complete 2011 - Business Status Screen (Sample Company)
Peachtree Complete 2011 - Business Status Screen (Sample Company)
Peachtree Complete 2011 - Customer & Sales Screen  (Sample Company)
Peachtree Complete 2011 - Vendors & Purchases Screen  (Sample Company)
Peachtree Complete 2011 - Inventory Screen  (Sample Company)

Peachtree Complete 2011 – Business Status Screen (Sample Company)

Eric Cramer


Starting a new business requires a lot of time and energy. After deciding on what you are going to sell or what kind of service you are going to offer, you will need to come up with a business plan in order to see if your idea will work. Once you determine that your idea will work, and then you will have to jump through all of the governmental red tape, secure financing, and determine where your business will be located. Another decision that you will have to make is to determine how you are going to keep your books.

Accounting for Small Business

When it comes to maintaining your company’s books you have three options: hire a CPA firm to do it, purchase bookkeeping software, or use a spreadsheet program such as Excel. The first option can be very expensive depending on how much time the CPA spends working on your financial results. The second option can range anywhere from inexpensive to hundreds of thousands of dollars. I would warn against using a spreadsheet program to keep track of your books unless you are an accountant and very good at using spreadsheets. For our small business, my wife and I decided to go with option two, purchasing software to keep track of our books because it is much simpler and it reduces the chance of making needless mistakes.

Purchasing Accounting Software

There are many different small business solutions to choose from to handle your bookkeeping. It is easy to fall in love with solutions that have all of the bells and whistles, but for most of them you are paying for functionality that you will never use. I recommend purchasing Peachtree to use as your accounting software. My wife and I use it for our small business and I use it professionally at the manufacturing company that I work for.

About Peachtree Accounting Software

Peachtree accounting software was created by Sage Software. Sage has been around for over 30 years and is one of the top accounting software providers in the world. They are geared specifically at small businesses. Peachtree comes in five different versions: Pro, Complete, Premium, Quantum, and Accountant. Peachtree Pro is the base version that has basic functionality and is the cheapest. I use Peachtree Complete for our small business and it has more than enough functionality. Peachtree Premium adds additional functionality with advanced budgeting functionality and a few other tools. Peachtree Quantum is what we use at the manufacturing company to take care of our corporate books. We used to do it for one of our side businesses before it went out of business. Quantum adds more functionality geared more towards accountants and larger businesses. The Accountant version is more for CPAs. For most small businesses, you can easily get by with Pro, Complete, or Premium.

Benefits of Using Peachtree

Peachtree is a great basic accounting software that offers several benefits. Let us explore each one and take a closer look.

Easy to Setup

One of the great advantages of using Peachtree is that you can be up and running in under a half-hour. You do not have to know much or anything about accounting to set it up. Follow the onscreen guide and it will take you step-by-step through the setup process that includes setting up all of the company information, customers, vendors, inventory or service items, employees, chart of general ledger accounts, and security. For the general ledger accounts, Peachtree offers you the ability to choose from preloaded accounts or you can setup your own. My advice is to only setup your own if you have a decent understanding of accounting.


Peachtree is a fully functional accounting system. It allows you to issue invoices to your customers, receives payments, enters payables to your vendors, print checks, pays your employees, tracks expenses, enters journal entries, and much more. It is packed with all kinds of different preloaded reports. Peachtree also will perform an internal accounting review that will identify common transaction mistakes.
Invoice Entry Screen - Peachtree Complete 2011
Invoice Entry Screen – Peachtree Complete 2011Eric Cramer

Easy to Use

Another great benefit of using Peachtree is that you do not need an accounting degree to use it. For most of the functions, it is as simple as finding the button on the screen and clicking on it, which will bring up the appropriate window where you can enter all of the information that you need to. If you are computer literate, you will be able to comfortably move around in a very short period of time. They also offer help on their website. One of the great and scary things of Peachtree is that depending on your security clearance, you can change anything that you want, which is great if you need to change something. However, if you change something in a prior period, it will change your financial results in that period. I have used several different accounting systems in my career; none have been easier to learn than Peachtree.

Cost Effective

Another advantage of using Peachtree is that it is a cost-effective solution. Depending on the version that you purchase according to their website, you can expect to spend anywhere from a few hundred dollars to a few thousand dollars, which is very reasonable for the amount of functionality and reliability that you are getting. My advice is to check your local office supply chain store ads around the beginning of the year and you can get a much better deal on Peachtree. The first version that I purchased for our small business, I was able to get for free with a mail-in rebate through Staples. The funny thing is that it was not the least functional version either. Another piece of advice is to not purchase supplies such as checks through Peachtree, instead purchase them from your local office supply store.
A/R Report Selection Screen - Peachtree Complete 2011
A/R Report Selection Screen - Peachtree Complete 2011
A/P Report Selection Screen - Peachtree Complete 2011
GL Report Selection Screen - Peachtree Complete 2011
Financial Statements Report Selection Screen - Peachtree Complete 2011

A/R Report Selection Screen – Peachtree Complete 2011

Eric Cramer


Reporting Capabilities

Peachtree comes loaded with a large number of reports that are all customizable in some way. They all can either be printed to PDF or dropped directly into Microsoft Excel. Almost all of the reports on the screen have drill-down capability that you give you more information on what makes up the number that you are looking at.

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