Forecast management software can help you plan ahead for your outdoor adventures. It gives you access to the latest weather information, so you can be aware of any changes. Forecast management software will also assist you with organizing the things that are important to you when you go out, such as your itinerary and map.
In this guide, we review the aspects of Forecast Management Software, resource forecasting software, forecast integrations, and harvest forecast.
Forecast Management Software
The outdoors is a wonderful place to be, but it can be unpredictable. You may want to plan ahead when you go out so you can be prepared for any weather conditions. Forecast management software can help with this process.
There are many weather apps available on Apple and Android devices.
There are many weather apps available on Apple and Android devices. The most popular weather apps are the ones that provide accurate data regarding the current weather, as well as the future forecast. Some of these services also have historical trends of past weather patterns, which can be helpful if you’re looking for a good time to plant a garden or schedule an outdoor event.
However, no matter how well-designed or advanced these apps are, it’s important to keep in mind that they’re not nearly as reliable as professional services from sources such as AccuWeather and NOAA (National Oceanic and Atmospheric Administration).
Weather apps let you check the current weather, but they won’t tell you about the future.
While a weather app is great for checking the current weather, it won’t tell you about future conditions. You can use your favorite weather app to check in on multiple locations at once and get alerts from local news sources, but if you want something that will give you accurate forecasts of rain or sunshine for specific days and times, you’ll need a forecast management tool instead.
The “forecast” section in your browser might contain a lot of information, but it’s just a guess based on the computer’s memory.
You can’t trust the weather forecast in your browser. You can’t trust the weather forecast on your phone. You can’t trust the weather forecast on your TV, radio or newspaper, either. The “forecast” section in your browser might contain a lot of information, but it’s just a guess based on the computer’s memory—and not even an educated one at that!
There are professional weather services that provide reliable forecasts.
There are professional weather services that provide reliable forecasts. While you can get a basic forecast from your local news station, if you want more detailed and accurate information, it’s best to look to a professional source.
The best way to find these services is by doing an online search for “weather service” or “weather forecast.” You’ll find many options available for every type of weather service imaginable, including official government-run sites as well as private companies that offer extended information on their websites. Some of the most popular include:
You can also search for outdoor activities, view events around your city and compare the information you’ve gathered with other people’s experiences.
You can also search for outdoor activities, view events around your city and compare the information you’ve gathered with other people’s experiences. This way, you can make sure that your experience is as smooth and successful as possible.
You may want to try an online store with a range of products that can help you plan your outdoor activities and see them through to completion.
If you have a lot of uncertainty and need to buy something, an online store is your best bet. There are many different types of products available and it’s easy to find one that suits your needs.
You can search for products by brand, price or type; compare prices and reviews to make a decision on what product is best suited for you.
Making use of any forecasting technology is up to you.
The most important takeaway here is that the technology itself isn’t what makes a forecasting system useful. It’s up to you how you choose to use it. You don’t need to be an expert in the field or have years of experience—you can ask for help from experts if needed.
resource forecasting software
Resource management is tough to crack without the right tools. No matter how well you map out tasks and projects, if you do not have complete resource visibility, you won’t be able to match supply with demand and deliver what you’ve promised.
Historically, project managers have turned their eyes on spreadsheets to get a better overview of resources. However, regardless of the angle they take, soon a color-coded spreadsheet becomes a finicky nightmare. It’s time-consuming, difficult to maintain, and error-prone, not even mentioning that it doesn’t answer a set of simple questions: How is everyone’s workload today? Who is available? When is the right time to hire new people?
Well, if you need those answers and you want to get started with resource management the right way, you’ve come to the right place. We’ve got a list of the best resource management tools, each with their own twist, that will help to keep your wits even when managing a huge resource pool.
The importance of resource management tools
Did you know that resource management has remained the key challenge among project managers for a few consecutive years? Moreover, poor resource management has seen the largest increase since 2018 and is now ranked as the 2nd top challenge, remarks Vince Hines, a Managing Director at Wellingtone. Overlooking the importance of balancing resources, companies have a fuzzy idea about the available assets and end up in a vicious cycle of resource rigidity, not able to discern patterns where the processes could be optimized.
Poor resource management often results in understaffed or overstaffed projects, which in turn causes damage to the bottom line and even makes deals come apart. This is the outcome of the inability to allocate, plan, and level resources properly, often triggered by the lack of tools. Project managers missing the necessary overview of resources can create a negative domino effect for all processes in the company, let alone their projects. How can you build a sustainable company if you don’t have resources connected with your tasks/projects?
The benefits of using resource management tools are numerous:
This list can go on! Nothing improves the processes and productivity in the company as a well-rounded resource management strategy accompanied by the tools that help to carry it out.
The best resource management tools
The following tools are exceptional from the standpoint of resource and workload management and can make a world of difference to the efficiency of project operations. Now, let’s get right to them.
Forecast is an all-in-one platform that supports you from quote to invoice with a full spectrum of resource management features to plan, allocate, schedule, and monitor resources. The combination of project management functionality with workload management, time tracking, and budget tab makes it a perfect solution for professional services businesses to replace point fragmented tools.
Forecast has been built to cater for both long-term and short-term resource planning. You can allocate resources to tasks or projects and get an overview across a full scope of resource metrics for every team member now and months in advance – their allocations, workloads, automatically calculated utilization rates, and vacations.
A zoom-in and zoom-out functionality gives you the flexibility to view resources from a monthly, weekly, or daily perspective. The level of connectivity is impressive, as you can drill down from the heatmap right into what everyone’s working on and see their progress, releasing the pain of back-and-forth processes. Project managers can quickly spot who’s overbooked, available, or on vacation to plan future projects, while executives will benefit from company-wide utilization rates and forecasting resource needs.
In Forecast, resources are not only connected to projects. Financial reporting allows you to monitor how resources are affecting the revenue, consuming costs, and contributing to the profitability of your projects. Forecast offers perfect visibility into schedule and cost variance, so you’ll know the difference between planned and actuals when the project is underway.
Additionally, what makes Forecast stand out is its intelligent Auto Schedule that assists in project planning and matches resources to tasks automatically, taking into account their skills, availability, and the time it could take them to complete tasks.
Runn is a modern resource management application that provides deep insights into all your staff and allows you to plan resources intelligently. Despite being fairly new on the market, Runn comes with a sleek design and decent opportunities to improve your resource management strategy. You can drill down to the earnings, capacity, and utilization rate of every team member and view the percentage of assigned time and how much is billable or non-billable in a daily, weekly, or monthly view.
With Runn, you can quickly find the right resources by filtering the planner to view just the people in a specific role, team, or with a certain tag. What makes resource planning a lot easier is the ability to view how many hours each person has available on any given day, including time off and leave. A big team calendar gives you the gist of what’s going on today, so you can keep tabs on everyone’s workload and availability. Runn also comes with variance charts to showcase the difference between your plans and reality.
Pricing starts at $10/per user/ per month, while there’s a free unlimited plan for a maximum of 5 users.
Paymo is a project management tool that besides task management, native time tracking, and invoicing, also comes with robust resource planning and scheduling modules. The tool reunites team capacity, workload, and availability on a visual timeline to help you allocate resources accordingly. Tasks and bookings are in sync, so changes get mapped both ways.
What’s worth noticing is the smart scheduling feature. Tentative bookings (called “ghost bookings”) are automatically set upon the previous task date ranges. What’s left is to specify the number of work hours to convert it into a real one – simple as that. Don’t worry if tasks don’t have a start and end date though, you can still drop unplanned tasks to a user’s schedule.
The remaining hours column will also give you the much needed visibility into your team’s capacity. Even at a project level, so you know how many bookable hours are still available. But perhaps what will equally keep you sane is the built-in leave planner, where you can plan holidays and days off without leaving the resource scheduler. You can account for different leave types and know in advance whom to rely upon, something that will help you balance resources much more efficiently.
Pricing starts at $9.95 per user per month. 14-day free trial available.
4. 10,000 ft – People Scheduling by Smartsheet
“At the heart of 10,000 ft is a people schedule. Here you can see who’s overbooked, who is available, or who’s on vacation.” At least that’s what the vendor promises, in addition to a variety of standard but well-crafted resource management features. Recently acquired by Smartsheet, 10,000 ft comes with an intelligent resource matching feature, drag and drop functionality, and the ability to create comprehensive reports out of time tracking. It goes a long way to assist project managers in matching the right people to specific tasks, without them losing a detailed overview of everyone’s bookings.
If people view suddenly becomes too detailed, there’s a heatmap of resource allocations to see the big picture across the company. This is easily one of the best tools for resource management when you’re on a rather tight budget. The only drawback is that it doesn’t link people’s time sheets to the master schedule, making it really difficult to follow the progress on tasks.
Pricing starts at $10/user/month.
Scoro is a resource management tool that has a resource planner in a calendar view. It helps to plan daily time and work, indicating everyone’s capacity. Whenever you plan to assign tasks, you can drag and drop the task to your schedule following how it affects your work hours. The filters in the Planner make it easy for everyone to choose whose schedule you wish to see.
Scoro offers the ability to filter by projects, activity types, deadlines, and priorities as well. On top of the common features, the tool seeks to simplify the prioritization process. Whenever there’s a high priority task, you can trigger off the Domino-mode. This will prioritize work and postpone everything else in the schedule.
Additionally, Scoro’s Calendar is a single source of truth for all the events you and your team have planned. It combines tools for booking meeting rooms, cars, equipment, and other resources, whereas you can also link contacts and projects to events. This way, the whole team has an overview of the availability of the resources. Apart from the resource calendar, Scoro provides utilization reports that show remaining unscheduled time and utilization rates for three weeks or a quarter.
Pricing starts at $26 per month.
Up next on the list is Mavenlink. Similar to Forecast, Mavenlink provides a complete suite of enterprise tools for project and resource management, covering all resource planning features, such as resource assignment, allocation, or quick editing under one roof. Mavenlink’s Master planning was specifically tailored for project managers that want to streamline resource management using a single, easy-to-use, visual interface.
Master Planning gives you the ability to manage allocations for all resources across your organization. You can view workloads and availability across multiple projects at a glance. What’s more, it’s a great tool for medium-sized companies to forecast resource availability in real time. The main highlight of Mavenlink in the context of resource management is also its resource shaping tool. According to the vendor, “this feature allows users to ‘shape’ a resource’s workweek and to automatically book availability, so that workload is distributed evenly.”
Besides resource management functionality, Mavenlink also comes with file sharing, task dependencies, built-in timesheets and powerful reporting that can be customized.
Pricing starts at $19/month.
7. Accelo – A ServOps Solution to Manage Projects, Resources & Emails
Initially developed as an internal tool for solving issues with sales, projects, service and billing, Accelo allows users to manage all client-related activities. The tool is a good fit for smaller teams and organizations that aren’t very mature within resource management. After you find the right person for the task, it gives you the ability to put it in their schedule. In Accelo, you can allocate people only to tasks.
Accelo has a resource heatmap with a daily view, so you can tell who’s over- or underallocated each day of the week. To know what’s causing such resource bottlenecks, you can always go to the project and look for tasks that are causing frictions. In many ways stronger than a spreadsheet, Accelo has work management tools that streamline client service processes in one place. Users love it because of its comprehensive and thoughtful approach to track all comms and the history for each client in one place. In contrast to other tools mentioned in this list, Accelo provides a CRM.
What the Integration Offers
Once connected, remaining budgeted hours in Harvest projects will appear in Forecast, so you can easily compare your remaining budget to remaining scheduled time. You’re also able to go directly to a project analysis page in Harvest from Forecast, either by clicking the remaining budget hour total or using the View Report in Harvest option from a project’s Actions menu.
In addition, your team’s scheduled time is sent over to Harvest, allowing more insight when analyzing projects.
Below is an example of project health. Notice how this project’s tracked time isn’t over budget yet, but based on the scheduled time from Forecast, it might go over by the next week. We also let you know how much you’ll exceed the budget by so you can better plan your time or make other arrangements.
Learn more about how Harvest and Forecast work together to save you time and help you plan future projects more intelligently.
Syncing New Clients, Projects, and People
Even after the initial integration and importing process, you have a few different options for linking new clients, projects, and people between the two apps.
If both Harvest and Forecast already have versions of the same client, project, or person, but they aren’t linked, using any of the methods below will link the Harvest and Forecast versions without creating a duplicate. The client or project name must be an exact match between Harvest and Forecast for this to work. Also, when syncing people, the name and email address must be a character-for-character match between Harvest and Forecast. Project codes do not have to match, but note that the Harvest project code will overwrite the Forecast one in this case.
Importing Data from Harvest to Forecast Later
After you integrate, if you add new information to your Harvest account, or didn’t import when you first integrated the accounts, you can import that data into Forecast later on. Here’s how to do that:
Pushing Projects from Harvest to Forecast
Once the integration is set up, you’ll see a new option when creating or editing a project in Harvest. Check the Create this project in Forecast so you can plan your team’s time box to do just that.
Pushing Projects from Forecast to Harvest
You don’t need to always create projects in Harvest first. Once the integration is set up, you’ll see a new project action after creating a project in Forecast. Click a project’s Actions menu and select Create Project in Harvest. You’ll most likely want to then follow the link to continue setting up the project in Harvest so you can choose a billing method, set a budget, and add or remove tasks and people.
If people are already scheduled to the Forecast project, they’ll automatically be assigned to the new Harvest project, as long as they’re already in Harvest and their profiles are linked between the accounts.
Disconnecting from Harvest
If you no longer want your Harvest and Forecast accounts linked, use the Disconnect link on your Settings page.
If you disconnect, the data you’ve imported into Forecast will stay right where it is. However, the link between your Harvest data and your Forecast data will be permanently severed.
If you re-integrate Harvest with Forecast later, you can re-link clients, projects, and people from your Harvest and Forecast accounts by importing them again, but this will only work if the project and client names, or person’s name and email address, are a character-for-character match between Harvest and Forecast.
Closing One Account
If your Harvest and Forecast accounts are connected and you close one of them, you will no longer benefit from the integration features. The remaining account will remain active, however, and you and your team will continue to have access to it.
If you close your Harvest account, any Harvest data you’ve imported into Forecast, such as clients, projects, and teammates, will stay in Forecast.
Bring Forecast project management and deep AI planning capabilities to Harvest with this integration. Connect Forecast to Harvest with one click. It’s two-way sync that connects all your Harvested time with projects and tasks in Forecast.
Forecast lets you manage projects predictably using your method of choice (Agile, Scrum, Waterfall, etc.). The combination of Harvest and Forecast lets you get rid of tons of manual work!
Sync your tracked time between Harvest and Forecast
Integrating Harvest and Forecast makes your workflow a little bit easier. You no longer need to continuously switch between different applications to manage tasks, time registrations and invoicing. The integration with Harvest connects your project & resource management tool directly with your Harvest account.
The usual flow here would be to manage projects, incl. scope and tasks, time estimations, reported hours, and budget in Forecast. Your financial data needed for the billing will automatically get transferred to your Harvest account, and all that’s left to do is to review and send the invoice.
Scope your project in Forecast to create a sales proposal based on real objective data from your organization. Using Insights in Forecast gives you a real-time look into individual projects, people, the entire portfolio, or the business overall at any time.