Food Waste Management Software

Food waste management is a problem that can be solved, but it will take action from all of us. The first step is to understand the problem and how your farm or business can support the solution. Next, connect with others who are working on food waste solutions so you can share resources and collaborate on possible solutions. Finally, educate yourself about food waste practices by using technology and following experts in this field who have already implemented successful programs!

In this guide, we review the aspects of Food Waste Management Software, solid waste management software, waste management software companies, and how to track food waste.

Food Waste Management Software

Food waste management software helps make sure that food that could be eaten is not wasted. It improves the efficiency of the supply chain and discovers ways to reduce loss.

Understanding Food Waste

Food waste is a global problem. In fact, it’s one of the most significant economic and environmental challenges of our time.

Food waste is not just about food going bad in your fridge; it’s actually an incredibly complex problem that requires a multi-faceted approach to solve. That’s where food waste management software comes in!

Food Waste Operations and Management

We all want to live in a world that is good for us, our children, and the environment. The fact that food waste is a problem that affects everyone—and not just those who go hungry or are struggling financially—makes it especially important to address. Food waste is one of the largest contributors to landfills and climate change, yet it often remains overlooked when discussing environmental issues. In fact, if we were able to reduce our annual amount of wasted food by just 15%, it would be equivalent to taking 1 in 7 cars off the road!

The financial impact of food waste is also significant: businesses spend $43 billion annually on disposing of excess inventory while losing over $1 trillion dollars worth of revenue due to spoilage or spoilage prevention costs (source). However, there are ways for companies and organizations alike to manage their inventory more efficiently so as not only positively impact their bottom line but also positively impact their community as well as their environment by reducing landfill capacity (and thus CO2 emissions) through this process known as “zero-waste” management

Connecting the Farm to the Market

  • Connecting the farm to the market:
  • There are many ways farmers can use technology to connect with their markets. Some of these include apps, social media, websites and even text messages. Farmers can share information about their produce through these platforms so that they can reach more customers while maintaining a high level of customer service.
  • How to use technology to connect the farm to the market:
  • Farmers should consider using an app or website as well as social media accounts if they want their business to be successful. There are many benefits associated with having an online presence such as increased visibility, improved search engine rankings and increased popularity among potential consumers.

Customer Education

  • Food waste education programs are a great way to help your customers reduce the amount of food they throw away.
  • You can measure the success of your food waste education program by tracking how much was saved by customers in the program versus those who were not. If you have a business with multiple locations, consider offering incentives like discounts on future purchases or points toward rewards programs for those who participate in your food waste education program.

solid waste management software

Waste Management Software With Integrated Modules And Mobility

In an age where our planet is facing major environmental crisis, waste management has emerged as crucial sector in the fight against climate change. The need for environmental preservation, paving way for commercial waste management opportunities. Waste management companies are thriving and functioning well, both financially and operationally. However, there are some challenges that these companies face in waste reduction and waste treatment. In the following, we have identified these major hurdles and how Focus Softnet could solve them through cloud-based and AI powered best waste management software.

Focus Softnet provides an ERP solution for waste management companies to manage waste effectively and reduce environmental hazards. From pickup to transportation to final disposal, the system features advanced tools for automating these operations, recording every process, and managing them effortlessly.

Major Benefits of ERP Software

Allow dynamic scheduling for waste collection and disposal

Plan and monitor resource allocation

Make the operations cost-effective

Manage quotations and pricing for multiple projects

Challenges Faced By Waste Management Companies

Rising Costs Of Finding A Uniform Solution

Waste management companies are not able to find a uniform solution and end up spending more on various unsuccessful methods of transporting and recycling of wastes.

Maintaining Finance And Operational Sustainability

Shortage of automated systems and tracking tools leads to lack of control over day-to-day operations in waste management businesses, which effects their ability to achieve success.

Monitor Assets And Regulatory Compliance

Lack of proper tracking tools for waste transportation vehicles and devices to segregate solid waste, food waste, medical waste, and other litters lead to improper utilization of assets.

How Our ERP Assists You In Overcoming Waste Management Problems

Quotation Management With Flexible Pricing

Our waste management ERP system would allow you to create personalized quotations of services for your customers. You can also incorporate it with a built-in price list and set pricing rules for more flexibility, along with different billing fees.

Tracking Resources And Waste Collection

Track all your assets and resources by allocating them with unique serial numbers or barcodes in real-time. The monitoring will help you direct your resources remotely, e.g. when transporting the hazardous waste or when handling biomedical or medical waste.

Asset Maintenance And Management

Our ERP software for waste management conducts effective asset maintenance for operational assets to ensure they are in their prime condition. Regular maintenance maximizes assets’ lifespan and minimizes breakdown during the process of waste collection.

Maintain Seamless Approval Processes

Our waste management systems would help you set up powerful hierarchical workflows that you can define and customize. These workflows aid you in creating a seamless approval process with proper stages and tiers to ensure every approval reaches the right person.

Business Analytics And Smart Reports

The waste management ERP software solution gives you insights related to all operations through its smart reports. For example, you can evaluate which contracts give you more business, what are the receivables and payables for a specific period of time or a customer.

Customization And Personalization

You can configure workflows and functionalities of our smart waste management system to suit the unique requirements of your waste management operations. It allows you to customize features and tailor the dashboards with info-panels you want to display.

Finance Module With Tax Return Filing

Our cloud ERP for waste management firms is equipped with powerful finance and accounting management module to ensure no transactional data goes unrecorded. The system is also compliant with local tax regulations, to facilitate easy filing of tax returns.

Smart CRM For Improved Customer Services

Our CRM system for waste management companies would help you communicate and serve more effectively while ensuring no gaps remains in service requests processing. Use the CRM system to execute marketing campaigns, track sales, and monitor transactions with customers.

Customizable Waste Management ERP Modules

Our integrated ERP software is equipped with functionalities to makes waste management effortless. The next-gen modules accommodate all your requirements and improve the operational efficiencies of your business.

waste management software companies

For owners and operators of waste and recycling companies who face the challenge of maximizing their productivity and lowering their operating costs, the TRUX suite of waste management software applications is designed specifically for the waste and recycling industry to provide routing, dispatch, billing, accounts receivable, operations, account management and financial and operational reporting in one system.

Call Us To Learn More!

Unlike manual processes or low cost generic software solutions, TRUX helps you grow profitably and empowers your people to deliver exceptional service to your customers by fully integrating all the right service modules you need to efficiently & accurately run your operation. And it does it with industry leading low Time to Productivity and low Total Cost of Ownership.


TRUX Haul-IT is the complete operational and financial management solution for waste & recycling haulers. Haul-IT provides comprehensive routing, dispatch, scheduling, billing, collection and sales reporting tools to deliver the key information critical to succeeding in your competitive business environment.


TRUX Weigh-IT is the ticketing, billing and material reporting solution for landfills, transfer stations and material recovery facilities. Stand alone or integrated with Haul-IT, Weigh-IT will enable you to easily manage your busy facilities in any environment.


Maintain-IT provides a Preventive Maintenance, Repair Order Entry, and parts inventory solution for haulers and facility operators. Mileage and hours migrated from Haul-IT facilitate the preventative maintenance scheduling key to reduced operating costs and eliminating duplicate entry.

Is This You?

Or Your Staff?


AMCS Acquires Canada-based TRUX Route Management Systems Inc.

Come see us at the WasteExpo!

May 4-7, 2020 Ernest N. Morial Convention Center, New Orleans LA Booth 1747

From our clients …

Having worked with many companies in the waste industry, I have had the opportunity to sample many of the billing and routing software programs available. I am always impressed by TRUX as it provides the most stable platform, consistent performance, and easy access to information for all areas of a company. For operations, the route tablets provides a clean interface for the drivers and management is provided valuable productivity measures by driver, route, truck, or service type. Customer Service personnel have easy access to important information in a simple yet detailed format so that they can easily handle customer inquiries and service requests. Accounting gets the reporting needed to break out revenue and costs without issues with balancing or having to “spreadsheet” numbers outside the system.

I have been involved with software conversions from several different vendors and, while never an easy process, the team at TRUX always provides excellent support and makes it an organized and well executed procedure. Ultimately, you end up with better, cleaner data presented in a more organized and accessible format. I would recommend TRUX to anyone in the industry who is struggling with their current software provider.

how to track food waste.

Running a foodservice operation involves a lot of moving parts. And one area that is often overlooked is the question of how to reduce food waste in restaurants.

Food waste costs restaurants a staggering $162 billion per year, and in America alone, restaurants generate as much as 33 billion pounds of food waste per year. This is a serious issue on its own, but becomes even more concerning when you consider that an estimated 50 million Americans face food insecurity (up from 35 million before the COVID-19 pandemic).

However, the situation isn’t all doom and gloom. With a better understanding of how to reduce food waste in restaurants, restaurateurs can play a crucial role in solving this challenge.

In this article, we’ll cover everything you need to know to kick restaurant food waste to the curb, including:

Different Types of Restaurant Food Waste

The first step in learning how to lower the amount of food waste in restaurants is simply understanding the two types of food waste you’ll encounter.

Determining how much of your food waste falls into these two buckets can help you identify exactly what is getting thrown out and why. And with a better understanding of your pre- and post-consumer waste, you can determine the right restaurant waste management solutions for your restaurant, which we’ll cover below.

How to Reduce Food Waste in Restaurants: 16 Tips

Here are 16 restaurant food waste management strategies to employ in your venue.

1. Conduct a Food Waste Audit

As mentioned above, knowing how to reduce food waste in restaurants requires you to first find out where your waste is coming from. The best way to do this is to create a food waste tracker (this can be as simple as a hard copy sheet of paper) to account for all of your front- and back-of-house food waste for a given period of time, such as one week. Include the item plus its weight or amount, how it was wasted, the date and time, and the staff member’s name who reported it.

Next, if you’ve been following restaurant inventory best practices, you should be able to compare the information on your food waste tracker with data from your POS system’s inventory reports to pinpoint where your food waste is coming from.

2. Promote Sustainable Preparation

Another useful restaurant waste management strategy is to promote sustainable preparation and aim to run a sustainable restaurant more generally. First and foremost, sustainable practices are good for the environment. Another bonus? The number of Americans who make food and beverage choices based on sustainability has increased by 23% since 2019, so implementing environmentally friendly practices at your restaurant is sure to be a crowd-pleasing choice.

Training your employees on proper food preparation techniques is an easy and effective way to ensure perfectly good food doesn’t end up as food waste. For example, wash all of your fruits and vegetables at the same time to conserve water, and use a thaw rack instead of water to thaw frozen food.

3. Avoid Over-Preparing for Food Waste Reduction

Your specific inventory needs will vary depending on the time of year and even the weekday. For example, if your restaurant is located on the beachfront in a tourist town, you’ll want to have more food on hand during the summer months and especially on weekends, when people are flocking to the water. Alternatively, if you’re based in your city’s business district, weekday lunch hour may be your time to shine.

Use your POS reports to forecast how busy your restaurant will be at different times and prepare accordingly, instead of always over-prepping which can lead to food waste. This way, at the end of the night, you won’t have to throw out any extra salad toppings you chopped during prep.

4. Improve Your Inventory Management

We’ve given you the grim numbers on food waste, but did you know that spilled or wasted booze can equate to anywhere from 2 to 23% in lost sales? This is why mastering restaurant inventory management for all of your food and beverage items is a critical part of learning how to manage your percent of food waste in restaurants.

One restaurant waste management pro tip is to use the first-in, first-out (FIFO) method to rotate your inventory, bringing older items to the front of your storage areas so you ensure they get used before they spoil. Labeling all of your items with use-by dates will make this a breeze. You should also use inventory management software to help you stay organized.

5. Store Food Properly

You can “Marie Kondo” your fridge until it’s meticulously stocked, but no level of organization can save your restaurant’s food from being stored at the wrong temperature. Your refrigerator temperature should be at or below 40° F, and never allow foods that require refrigeration (including leftovers that were once hot) to sit at room temperature for more than two hours to avoid food waste. Frozen foods should be stored at 0° F.

Be diligent about following these temperature guides, and create a backup plan for what to do if things go wrong – for example, how to handle perishables if there’s a power outage.

6. Calculate and Control Inventory Days on Hand

One way to improve your inventory management is by familiarizing yourself with the calculation for inventory days on hand (DOH), and using it to control what and how much of each item you’re bringing in from vendors.

DOH refers to how long an item has been in storage (bag of potatoes on the back shelf, we’re looking at you). To calculate DOH, all you have to do is find the average number of days you hold inventory before selling it. A POS system and robust inventory tracking practice will set you up for success.

7. Repurpose Ingredients

It’s time to get creative! This is the fun part! Work with your kitchen staff to find innovative ways to repurpose food that would otherwise go to waste, like turning day-old bread into croutons. 

Remember, many of your restaurant’s customers are likely interested in sustainability, so you can even involve them in this process by taking to social media to find out how they repurpose ingredients in their own kitchens at home. Run a contest and offer the winner a free meal to build brand loyalty. Helping the planet while delighting your guests are two of the major benefits of reducing kitchen food waste.

8. Identify Multi-Use Menu Items

Another important business waste management tip is to figure out which of your ingredients can be cross-used in multiple dishes, such as items you stock regularly and/or in large quantities. This will help you take advantage of the cost savings of buying in bulk, while ensuring that none of your ingredients spoil to become food waste because they don’t get used often enough. 

Keep in mind that, having too many menu items can make the process of identifying multi-use items difficult. Find other ways to streamline this activity. For example, switch to a small menu at your restaurant, which will be easier to manage.

9. Order In-Season

Ingredients that are out of season (think peaches in winter if you live in Minnesota) may spoil quickly, so try to avoid using these items in your dishes. Securing in-season ingredients is not only a smart move to achieve food waste reduction in your restaurant, but it also means you’ll likely be sourcing ingredients from closer to home – and who doesn’t love to support local producers?

10. Reduce Portion Sizes for Food Waste Management

We hope you brought your appetite to this party, because in 2017, the average restaurant portion size in the U.S. was anywhere from two to eight times bigger than USDA or FDA standard servings. This is one of the major drivers of post-consumer food waste. As a restaurateur, implementing strategies such as using smaller plates or serving less meat can decrease restaurant portion sizes and in turn, food waste.

11. Track the Popularity of Your Dishes

Having the best restaurant isn’t a popularity contest, except when it is. A menu management system can enable restaurants to reduce waste and identify unpopular dishes. Then, be ruthless and remove these poorly selling items from your menu. No hard feelings, though! Just less pre-consumer food waste.

12. Reducing Food Waste with Weekly Specials

Another way to get creative while cutting down on food waste is to come up with ideas for specials that feature ingredients you have to use before they spoil. Take the opportunity to build team culture and involve your staff in the experience. Give out a prize to the cook who comes up with the most weekly special ideas, or the server who is able to sell the most specials in a night.

13. Offer Takeout Containers

We’ve likely all had the experience of being on our way home from a restaurant when we realize we left our takeout container on the table. Help prevent post-consumer food waste like this by making it easy for guests to take uneaten food home. Encourage guests to take a doggy bag of leftovers, and always keep proper takeout containers on hand – nowadays you can even get sustainable options.

14. Offer Staff Meals

Staff meals are undoubtedly one of the best perks of working at a restaurant. But, have you ever thought that they can also help you minimize food waste? Get creative and use leftover ingredients to make meals for employees. This way, no one’s hangry at work and you have the peace of mind of knowing you’re reducing your waste. It’s a win-win!

15. Donate Leftovers to Charity

Sometimes, even after you’ve followed all of the restaurant waste management tips we’ve covered above, you’ll find that you still have extra food in storage. Remember to ensure food safety and you’ve already whipped up meals for your staff, and see if you can find a local charity to give the items to as a donation.

In addition to making a donation, you can even make it official and set up a partnership with an organization like Second Harvest that can regularly distribute your extra food to those in need. This is easy to do with Sustainable America’s handy Food Rescue Locator, which helps connect businesses with local organizations specializing in food redistribution – all you have to do is enter your ZIP code.

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