Firm management software is also commonly referred to as law office management system (LOMS) or practice management software. The firm management software allows you to do the following legal tasks: attorney time tracking, legal billing and accounting, document storage, client communication and case management.
In this post, we review the aspects of Firm Management Software, legal software companies, case management software, and Which legal document management system is the best?
Firm Management Software
We understand that your law firm is unique. That’s why we’ve developed the most advanced management software on the market. Our software will help you move your practice forward so you can focus on what matters most: providing legal services to clients.
The key to your firm’s most efficient workflow
The key to your firm’s most efficient workflow is firm management software. This type of software can help you increase productivity, improve client service and give you more time to focus on your clients.
Firm management software works by automating and integrating the many tasks that are typically done manually for accounting firms. It also helps ensure that all of your data is kept up-to-date, accurate and secure.
3 ways you can start using our software, today
- Time Tracking
- Project Management
- Financial Planning
How to set the perfect pace for your firm
- Set a pace that is sustainable
- Give yourself time to learn and grow
- Be realistic about how much you can do on your own
What you need to know about financial planning software integration
If you’re using financial planning software, integrating it with your firm management platform is a great way to make the most of your technology.
You can use this integration to:
- Automatically export client data from your planning software into your billing and payment system. This saves time and reduces errors by ensuring all relevant information is available in one place.
- View client accounts in both systems at the same time so you always have an accurate record of how much money a client owes you or how much money is sitting in their account waiting for you to collect on a billable hour or service charge (if applicable).
Talk to us now about how we can help you.
Our team of experts are here to help you at any time. Call us now to find out more about our software, and we will be happy to answer your questions and take your order over the phone. You can talk to real people, not robots!
Why we have the best accounting software on the market.
Why do we have the best accounting software on the market? It all comes down to our customers. We have a reputation for being a company that puts their clients first and listening to their needs, no matter how small or simple they may be. As a result of this dedication, we’ve been able to provide our users with better features than any other similar service out there—features like live chat support and an advanced reporting system that allows you to see your data in new ways.
In addition, we offer a variety of plans at different price points so that everyone has access to affordable accounting software that fits their needs perfectly. Whether you’re just starting out or looking for ways to grow your business, we can help!
See how much time you could save with our software.
We know you’re busy, and we also know that time is money. So, how much could we save you?
- On average, firms using our software save around $1,000 a month in legal costs. Get more details on our website!
- Customers who use our software report an increase in their productivity by up to 20%.
The number one job perk that employees want.
- The number one job perk that employees want.
- Flexibility, rewards and work-life balance.
- Learning opportunities for both you and your team.
- Health benefits for you and your family members.
Our method for maximum efficiency.
We use a method called “agile development” to deliver our software. Agile development is a way of working that allows us to respond quickly to changes in the market, giving you more value for your money.
legal software companies
Legal practice management software is a complete system that helps law firms manage day-to-day workflows and business operations within their law practice. This type of law firm software helps manage a law firm’s cases, contacts, calendars documents, tasks, time tracking, billing, payments, accounting, and more.
Core features of law practice management software
Legal practice management software allows you to store all of your firm’s information in one secure place. This creates a working environment that has better access to information and supports better coordination across a greater range of tasks. Everyone always has access to the most up-to-date case and contact details at all times, and no one has to spend time chasing down information.
With the right law firm software, administrative tasks can be completed more efficiently with less chance of error—ensuring that nothing gets missed. Legal practice management software can help achieve this across all administrative functions within a law firm.
How to choose the best law practice management software
Choosing the best law practice management software for your firm can be overwhelming, thanks to the many choices you have. Should you choose a cloud vs on-premise legal software solution? What about the cost differences of different law practice management software? Like any purchasing decision, it’s important to consider long-term goals over any specific features that may seem attractive in the short term.
Below, we’ll cover what to consider to ensure you choose the right legal software for your practice.
1. Know the difference between cloud vs on-premise practice management software
One of the first considerations to review before purchasing legal practice management software is whether to purchase an on-premise or cloud-based solution.
On-premise solutions represent the more traditional software model, where companies purchase licences for individual staff and then install the software from a disk or via download. The software runs on each individual’s computer, and all information is stored on that same computer. Since it’s important that information be shared and retained within the law firm, most firms will also network and back up data from individual computers to a central file server shared across the firm. This network is typically limited to a firm office, which means that staff need to be in the office to access, share, or back up data. To access the database from outside the office, a virtual private network (VPN) would need to be set up and maintained.
Cloud-based software (also referred to as web-based or software as a service (SaaS)) embodies the new software model that has emerged with modern internet technologies. Cloud-based legal practice management software is accessed through a web browser, such as Google Chrome, Mozilla Firefox, Safari, or Microsoft Edge. Much like using Google’s Gmail, Dropbox, or an Amazon shopping cart, data is stored in the vendor’s database instead of on a local office computer. This means that as long as they have a valid username and password, firm staff can log in to their firm’s practice management software from virtually any web browser, regardless of whether they’re in the office, at home, or another remote location. This can offer several benefits in terms of the overall setup and maintenance costs, compatibility, usability, and security.
2. Consider the differences in cost and maintenance requirements
The cost structure varies greatly between on-premise and cloud-based legal practice management software.
Cloud-based law practice management software
Cloud-based legal practice management software is typically sold on a subscription-based model, paid on a month-to-month or annual basis, which can result in more predictable and often less expensive costs when compared to an on-premise solution. And, since cloud-based software is hosted through a web browser, maintenance, security, and troubleshooting are significantly less cause for concern:
On-premise software law practice management software
The traditional on-premise software programs often require high upfront costs to purchase and install. Licenses themselves can be costly, and setting up an in-house server network typically requires the help of an IT specialist. The benefit to this type of investment is that the software is paid in full and will not incur future costs in and of itself. However, firm owners should be mindful of hidden costs that can quickly add up:
3. Ensure you can access your information when you need to—even remotely
Not all legal work gets done in the office. More and more, it’s being done at home, in client offices, in hotel rooms, on the road, and in court. Many virtual law firms have forgone office space altogether. According to the 2016 ABA TechReport, 77% of lawyers work regularly from home (not counting those who don’t have an office), 38% while travelling, and 28% from client offices.
Technology in the courtroom is also becoming more common, with 80% of lawyers bringing at least a smartphone to court. How do lawyers use electronic devices in court? For laptops specifically, the most common activities (by percentage of lawyers) include:
Cloud-based legal practice management software can be logged into from anywhere when using a laptop with an internet connection. Some solutions also offer a dedicated mobile app that can be used to access, edit, and share information stored in the firm’s management system. For attorneys working on the go, this means that they can quickly access case, contact, and calendar information when visiting a client’s office or while attending court.
For lawyers who need to track their hours, a dedicated mobile app lets you track time directly to specific matters using a timer or logged entries. This gives lawyers and other legal professionals more flexibility in how they track time, ensuring that all work is accounted for while minimizing the risk of entries being lost or misplaced.
4. Make sure your law practice management software is compatible with your existing software
It’s important to look at legal practice management systems as more than just a single piece of software. Whether it’s word processing, email clients, electronic calendaring, document assembly services, client intake databases, bookkeeping systems, or other specialized legal tools, modern law firms typically incorporate several technology solutions into their office workflows. Where this can be problematic is when each piece of software contains its own database of information that needs to be manually referenced and entered in another place. Even with the most robust systems in place, manually recording and transferring information is both inefficient and prone to error and omission.
Many legal practice management software options give you the ability to integrate these systems into a single platform that can access data from different technologies to ensure that they are all up to date in a central location, without manual entry. This makes it easier to access information between different softwares while ensuring the information is accurate at all times.
Being able to connect your legal practice management software to other software applications ensures that you can connect to services that may already be in use at your firm. It also gives you the flexibility to change or add tools, ensuring more options for growth in the future.
5. Consider how easy is it to migrate to and integrate with your existing workflow, and how easy it is to train your staff to use the new software
It’s important for law firms to provide the right tools for its lawyers and other legal staff. When software is difficult and inefficient, it can lead to team frustration, workarounds that are difficult to track, and higher rates of turnover. Training can also be an issue for difficult software, which can increase the time and cost of onboarding new members to the firm and delay work contributions.
When switching to a new legal practice management software system, it’s important that everyone can quickly adapt to new, more efficient workflows with a little disruption to firm operations as possible. How a system is designed can affect this transition, as well as the support and training available. Some key factors to consider include:
How much training and support is provided with the product, and when is it available?
Having access to knowledgeable experts on how to use firm software can help ensure a smooth transition—and assist when bringing on new staff in the future. Working with the simpler technology framework of cloud-based systems also helps ensure that any training and support stays focused on learning how to use the product rather than troubleshooting complications with the software.
Is the software easy to use?
One of the most overlooked features to consider is the interface and usability. Many traditional, on-premise software systems have been around for over 20 years and rely on out-of-date interfaces. As a result, many lawyers and other legal professionals find them extremely cumbersome and difficult to use. Cloud-based practice management solutions are newer to the market and have been built from the ground up with more intuitive, modern user interfaces that most professionals find more aligned with other technologies they use.
Is the software compatible with existing firm technology?
Cross-platform compatibility can also be an issue for staff who may need to work out of office or between offices. Many on-premise solutions are limited in their compatibility, able to work only on Windows-based operating systems. Cloud-based solutions have the advantage of working across different operating systems (Microsoft Windows and Mac OS), and even on mobile devices through dedicated apps for both Android and iOS.
6. Ensure your legal practice management software is ethically compliant and secure
Since law firms operate under strict rules for professional conduct, such as the duty to protect client information, legal practice management software offers advantages over other systems. Not only does it offer unique trust accounting workflows to keep separate ledgers for client funds, it also provides reports for convenient three-way reconciliations. Electronic case management and document storage also ensures that client records can be stored and easily accessed for as long as is required for auditing purposes or as dictated by jurisdictional retention policies.
Data security should also be a major concern for any law firm. According to the 2016 ABA TechReport, 14% of firms reported having experienced a data breach at some time; this number jumps to 25% for firms with 10 to 49 attorneys and to 26% for large firms with 500 or more attorneys. The trend has been consistent within a percentage point over the last three years, but these numbers may be underreported, as data breaches may occur without the knowledge of the firm or the staff who participated in the survey.
Storing information in a cloud-based practice management software can also be more secure than an on-premise solution, which if not kept up-to-date with the most current security requirements, may be subject to malicious hacking or virus attacks. On-premise solutions are also at a greater risk for disruption in the case of a fire or other disaster; if a central server is damaged, case information may be irretrievably lost.
Cloud-based services offer a more robust backup system, often storing firm data in multiple locations that are protected by the most advanced security protections available. And any information transmitted through the service should also be encrypted to prevent anyone from discerning the information if it were somehow intercepted.
Finally, firm managers may also want to limit access to certain information within the firm, which is made possible with advanced permissions that allow staff to see only the information they are authorized to access.