Firearm Management Software

A gun inventory software for gun shops and law enforcement agencies will enable you to manage your inventory easily. For example, you can add the firearm models with images, accessories such as holsters and grips, their attributes based on the manufacturer’s specifications, serial numbers and other information.

This guide will review the aspects of Firearm Management Software. As our world changes, the firearm stores must adapt to meet the needs of the people. Therefore, gun owners are looking for ways to keep track of their guns, especially when they have multiple weapons. And we don’t just mean one or two. There are people who own as many as fifty guns!

Firearm Management Software

You’ve recently started a gun collection and you want to keep it organized. Or perhaps you’re just tired of seeing all your guns thrown in a box on the floor, waiting for Armageddon to arrive so that they can be put to good use. Either way, there are plenty of options out there for managing your firearms.4

Gun management software?

Gun management software is a way of tracking your firearms. There are many different ways to do this, with some using an app on your phone and others using a piece of hardware that attaches to the firearm itself.

What’s the benefit? If you have multiple weapons, or want a record of them all, gun management software allows you to keep track of them all in one place. You can set up what kind of information about each weapon—make/model/serial number; storage location; owner name and address; etc.—and it will automatically update as needed when any changes occur (for example, if someone else purchases or borrows a weapon from you). Additionally, having this information readily available makes it much easier for law enforcement officers to know who has which weapons in case there’s ever an investigation or other incident involving firearms.

Getting Started

In order to find the right software for your needs, it’s important to understand what kind of features and functions are available. Some software offers more than others, and some is more expensive than others. Some takes a long time to learn how to use and some is easy enough for beginners. Some has less security features than others. Before you begin looking for the best firearm management software for your needs, consider these factors:

  • What kind of security do I need? Does my company have a lot of sensitive information that must be protected from unauthorized access? Or are we just trying to make sure our employees can’t go see where we store our guns without permission?
  • What type of data do we have? Are we documenting customer transactions or tracking inventory?
  • How big is my company (and budget)? Would it be worth paying extra money every year because one program had more advanced features that I really wanted but couldn’t afford at first glance

Filing Away the firearms

Now that you have your firearm, it’s time to store it safely. Firearm management software will help with this task by providing a simple way to organize and identify each of your firearms. By keeping track of where each firearm is stored, you’ll be able to ensure that they are safe and secure in a place that’s only accessible by authorized users. Here are some tips on how best to store your firearms:

  • Store them in a safe and secure location where pets or young children cannot get access to them
  • Keep them away from other expensive items (like televisions) so they won’t be damaged if there was ever an earthquake or storm damage
  • Make sure nothing obstructs the trigger guard area so that no one can fire off shots without first pulling back on their trigger

The Three Cords of Firearm Management

The three cords of firearm management are:

  • Keeping firearms locked up
  • Knowing where your firearms are
  • Knowing who has access to your firearms


Storage is the most important aspect of firearm management.

The room where you store your firearms should be made of solid, reinforced material (like steel) and locked with a deadbolt lock. In addition to this, it should have a biometric scanner or some other form of advanced security that can only be accessed by you or someone on an authorized list.


  • It is important to keep your firearms in good condition by regularly cleaning them and storing them in a safe.
  • Cleaning your gun is the best way to ensure that it is ready for use when you need it. Every gun should be cleaned after every use, or at least once a month if you don’t shoot often.
  • When cleaning a firearm make sure that all of the pieces are disassembled so that you can clean each piece individually with care and precision.


Concealment is the act of concealing or hiding something from view. It is also the condition of being concealed. The term comes from the French word “cacher”, meaning “to hide”. In military combat, concealment can refer to using camouflage or concealment; this is often referred to as CQB (Close Quarters Battle) or CQC (Close Quarters Combat).

Concealment may also refer to:

  • The act of concealing something from view; e.g., “he was quick at his work, with an excellent sense of concealment” (from a book review in 1841)
  • A place where something can be hidden safely; e.g., “the priest had several secret places in his house which nobody knew but himself” (from a book published in 1696)

armory management software

Armory management software (also referred to as quartermaster software) helps police forces and military branches to secure their weapons and equipment, simplifying check-in and check-out operations for all inventory. These solutions communicate with radio-frequency identification (RFID) or barcode technology to authenticate personnel and manage tagged inventory digitally, creating a secure database that monitors who uses equipment and when. Daily reporting features of the armory management software simplify auditing processes to track all assigned equipment as well as to identify necessary equipment maintenance. Armory managers use these tools to improve equipment flow, reduce inventory discrepancies, and ensure chain of custody so that authorized officials access the proper equipment.

Armory management solutions are customizable to fit the regulations and needs of each armory. Hardware components often include a fixed unit set-up, a mobile unit with touch screen tablet, and an equipment tag to scan all inventory into the database. Advanced systems can set predetermined equipment assignments depending on personnel tasks, expediting check-out while preventing misuse of equipment. Armory management software shares features with evidence management software that is optimized for physical evidence and some police records management systems (RMS) may offer modules to manage armory inventory. However, a devoted armory management solution is designed and configured to meet all security regulations that police and military officials need to adhere to when managing their weapons, ammunition, and equipment.

To qualify for inclusion in the Armory Management category, a product must:

Utilize RFID technology or barcode scanning for inventory management

Provide standard and customizable reports for inventory audit

Allow maintenance schedules and inspection requirements to be established for equipment

Maintain chain of custody for personnel checking equipment in and out

free gun inventory software

Gun Vault is designed to be a personal record keeping app for anyone who owns a firearm collection.


Firearms inventory – keep track of various details about each item – make, model, serial number, caliber, finish etc.

Ammo inventory – keep track of various details about each item – make, model, type, caliber, number of rounds etc

Photo library – capture/import, organize and share photos for each firearm.

Customizations – customize various lookup options in order to optimize entering data.


Export data – export data via CSV and e-mail

pos system for gun shops

Do you own a gun store and need some new software? Finding the top software programs specific to the firearms industry can be difficult. Mainly because gun shops have heavy regulations at all levels of the government. Staying secure and organized is paramount and software systems are here to help. Here is a shortlist of some of the best firearms software out on the market today!

Ready to accept payments anytime, anywhere?

Designed specifically for gun shop owners, the Epicor software enables firearms retailers and any other Federal Firearms Licensees to ensure that they are in ATF compliance. It does this through an automated A&D bound book management, audits, and reconciliations. This software solution also enhances the service to customers by streamlining the processes and kiosk-enabled customer forms. Epicor caters to gun merchants and takes them to the next level by helping them to save an average of $7300 in labor costs and around 368 hours of logging and reviews.

Celerant is a high-quality gun shop software that includes shooting range software and POS systems that have been serving the firearms industry for over two decades. Being one of the premier firearms dealer software in the United States, Celerant gives retailers the ability to leverage integrated A&D book, e4473 and digital waivers, and the ability to easily import products from vendor catalogs, and use them to upload products to 3rd party marketplaces such as GunBroker, Armslist, Amazon, etc. They can help you streamline your accounting and provide top tier information to your firearm payment processing.

Windward Software

Windward’s motto is “gun shop management made simple”, and they deliver on this promise. Their gun store software is designed to be an all-in-one business management system that will allow a user to do anything they need to, like process payments, manage inventory, accounting, and maintain customer records. Windward has tailored their system to provide more functionality catered to gun businesses and their unique needs. Their system aims to help businesses achieve higher profits, lower overheads, and improved customer service.


Aimed to be very affordable, the Gearfire can help single store operators with their All-In-OneTM. On the other hand, large multi-store businesses can opt for the Gearfire POS for all of their needs. Gearfire comes with easy-to-use eCommerce and accounting capabilities. This system also has some of the fastest in-store transactions with the POS register. Not to mention, easy reports and a simple Quickbooks integration.

Last on the list but certainly not least, Gun StoreMaster was built from the ground up for any size of gun store to help them stay ATF compliant. All sizes of FFL retailers use Gun Store master. Including, the largest chain stores to simple weekenders. With Gun StoreMaster, you can easily simplify the ATF compliance burdens and dedicate more valuable time with your customers. This software is very user-friendly, and even comes equipped with video tutorials. Importantly, their customer service is fast and effective. Gun StoreMaster is so confident in their systems, they even offer a free demo for gun shop owners to try out.

Running a gun store can be stressful in itself, but luckily finding great software to help you do it doesn’t have to be. There are plenty of great options out there on the market today. Make sure you find one that fits your every need!

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