Fire Department Management Software

Fire Department Management Software is software that can be used to manage the daily workflow and staffing needs of a fire department. If you are already a volunteer firefighter, or if you aspire to work for one, then it’s worth taking a look at the different kinds of software and what they can do for you in your day-to-day activities.

In this guide, we review the aspects of Fire Department Management Software, volunteer fire department software, open source fire department software, and What should fire training include?

Fire Department Management Software

Fire departments have unique needs when it comes to managing and organizing their personnel. These needs can be met with a fire department management software solution from SoftwareLogic. We offer a variety of software solutions for fire departments, including:

Be Responsive

  • Respond to emergencies
  • Respond to calls
  • Respond to emails
  • Respond to requests
  • Respond to questions
  • Respond to feedback

Be Informed

You need to be informed about the activities of your department, and how they’re contributing to their community. You also need to know what’s happening within the city, state, and country that may impact your fire dept.

In order to understand this information, you’ll want a way to manage it all.

Be Safe

When you’re working, be sure to keep in mind that you should never work alone. You should also avoid working in dangerous conditions and make sure that the job is not done too quickly, which could lead to injury or exhaustion. If you are tired, do not continue working—you need rest so that your body can recover from its hard work!

Finish Strong

  • Organize your work space: If you’re spending a lot of time in one area, make sure it’s clean and organized. You’ll be able to find what you need easily.
  • Get into the habit of filing things away when they’re done. It will save time later on when looking for information or files you need again.
  • Don’t rush through tasks just because someone else might be waiting on them—take the time to do things right so that they’ll be done right once and for all.
  • Ask questions if something isn’t clear or if there are any problems with instructions, etc., so that they don’t fall through the cracks and cause delays later on in completing them properly (or even worse!).
  • Always take care of yourself while working hard every day; get enough sleep every night so that you wake up refreshed every morning ready to tackle whatever challenge comes along next!

Fire department software solutions that are easy to use and easy to train on.

The most important thing to consider when choosing a fire department software solution is whether or not it’s easy to use and train on. If your team will be able to quickly familiarize themselves with the application, you’re more likely to increase productivity. The best solutions are also easy to support, integrate with other systems within your organization and maintain in general.

volunteer fire department software

Accurately bill contracts, time and material, service jobs, and monitor the progress of incomplete work orders. Get all these through Denali Fund, a Cougar Mountain’s product.

Break the Complexities in Managing Your Finances by Standardizing the Accounting Processes With Denali Fund

Automate the workflows to cut down on the time taken to clear vendor bills. Establish stronger security controls to restrict the access of key accounting numbers to authorized personnel only.

Common Features of Fire Department Accounting Software

Accurate Job Cost

Get a precise estimate of the job cost phase-wise. Use this number to determine the profit. Do a comparative study on the estimated job cost as opposed to the actual costs and hours needed.

Purchase Order Management

Generate purchase orders automatically. Robust protocols in place to ensure the prices of items charged in invoice are as per the commercials in the invoice.

Inventory Controls

Track & receive status information on the inventories across various departments. Timely alerts on inventories that require periodical overhaul or additional purchases to avoid stock outs.

Accounts Receivable

Automatically bill vendors or contract jobs every month. Manage billing procedures for various kinds of customers. Generate sales tax report.

Be Accurate in Your Financial Prediction for Each Department Put Your Inventory to Optimal Use

With complete automation data accuracy is guaranteed.

Less Clerical Effort

Achieve 100% accuracy in the process since everything is automated with Denali Fund. Invest your workforce in other strategic priorities of your organization.

Complete visibility on job functions

From inventory status to information on open purchase orders, you’ll get to know what each job function is up to. Also, identify the backlogs associated with each department.

Centralized Data

Data on all job function can be accessed at a single location. Set up role-based access to ensure confidentiality of data; one person from each job function can be granted permission to access data.

open source fire department software

CivicReady is a mass notification system for state and local governments to alert their residents – Emergency and routine notifications with IPAWS and more.


Our online training program for government agencies features more than 1,000 courses for government employees across all industries. Request a Free Demo.


ZOLL Data Systems provide healthcare software solutions for EMS, fire, and hospitals. ? From better patient outcomes to greater revenue capture.


Save time on your fire department’s NFIRS reporting with ESO Fire Incidents’ intuitive interface and ePCR integration. Learn more.

Tablet Command

Incident Management Software for fire departments. This app is accountability software, incident command software, and incident response software. It also features advanced mapping including pre-plans and hydrants and custom map layers.

Fluent IMS

Providing secure cloud web based business management & compliance solutions.

FIRES (Fire-Rescue Scheduling…

VCS Software offers intelligent workforce management systems for businesses and the government. 20+ years of scheduling experience.

Who’s Responding

Do you want to know who’s responding when your pager goes off?

Rescue Hub

Your All-In-One Fire Service Training and Tracking System You can use Rescue Hub to deliver fire service training, track attendance, and […]


FireQ provides emergency communication and records management software to fire departments across North America. FireQ is a two-part system, consisting of fire department management software and firefighter software.


Ingenious Software has been making Fire Department software for more than 20 years. FP2 is used by over 250 Fire Departments across Canada. Learn more!

FireHouse Manager

For fire departments looking to make the transition from traditional paper files to electronic records or replacing their existing software one of the most pressing issues they face is finding software that is easy to use, affordable, and meets the needs of governing agencies. FireHouse Manager is here to help make that transition as seamless as possible for user. Unlike other systems FireHouse Manager pricing is not based on the number of individual users.

What should fire training include?

Fires can prove devastating to a business, but proper training can prevent the worst from happening. We’ll discuss employee training requirements and how to develop a fire safety training program.

A workplace fire is an abstract concept for many people. They think it’s likely to happen only in factories or commercial kitchens, where high-risk fire hazards are common. It wouldn’t be an issue in an office full of computers, copiers, and water coolers, right?

Unfortunately, that couldn’t be further from the truth. Fires can happen anytime and anywhere, ignited by something as innocuous as a toaster or an overloaded surge protector. The National Fire Protection Association estimates that fires in commercial properties caused 1,100 injuries and over $3.4 billion in damage in 2020.

While you hope your company will never need to deal with a fire emergency, safety training for employees is critical. In this post, we’ll go over the key steps you can take to keep your team safe in the event of a workplace fire.

Is Fire Safety Training for Employees Required?

Occupational Safety and Health Administration (OSHA) standards require most companies to provide fire safety training for employees. At a minimum, you need to educate employees on recognizing fire hazards, the principles of fire extinguishers, and how to safely evacuate.

In short, those basic requirements cover the following:

OSHA has more stringent requirements for many industries. For example, maritime and construction worksites include specific fire risks that companies need to train employees on. And any job involving flammable or hazardous materials has more rigorous fire safety training rules.

Additionally, 28 states have workplace plans that meet or exceed OSHA standards. And many cities and counties have specific fire safety requirements to which businesses must adhere.

However, minimum standards are just that—a bare minimum. Providing safety training above and beyond basic requirements will help your employees protect themselves and their coworkers in the event of a fire.

Let’s dig into how to make comprehensive fire safety training part of your company’s safety culture.

What Are the Five Key Steps to Workplace Fire Safety Training?

Workplace fires can stem from a variety of sources, spread quickly, and if not dealt with properly, may lead to massive damage including injuries or loss of life. While any company hopes that fire prevention measures will keep disasters at bay, you need to prepare for the worst.

Ensure your team’s safety by providing regular and thorough training in a fire prevention plan, evacuation routes, and equipment handling. Seconds matter when dealing with a fire, and chaos or confusion will only increase the danger. Ideally, responsibilities and reactions will become instinctual through repeated practice.

Here are five key components of a thorough fire safety training program.

1. Teach prevention by recognizing fire hazards

Prevention is the first step in fire safety. Train employees how to not only identify fire risks in the workplace but also respond to them.

Some hazards are inherent to the line of work—especially with more dangerous jobs—such as sparks produced by welding rigs. Other risks are entirely avoidable, like frayed power cables. You can and should fix these problems immediately. Either way, threat and risk assessment is key to preventing the unthinkable.

Potential fire hazards vary widely by industry, but here are some of the most common types:

2. Train employees on fire response

Indecision can be deadly when a fire breaks out. Every second that someone spends wondering what to do, the fire can grow and spread, exacerbating an already dangerous situation.

The first decision anyone will need to make is whether to fight or flee. If a small fire starts in a toaster oven and a portable fire extinguisher is nearby, it’s probably safe to unplug the toaster, put the fire out, and then assess the situation. Conversely, if an electrical fire starts at an outlet and spreads into the walls, everyone should evacuate immediately and wait for the fire department to arrive.

Help your employees make the right call by teaching them how to understand what type of fire they’re dealing with. Focus your training programs on the following information:

Some work environments and industries will have more advanced fire suppression systems on-hand. In this case, it’s important to designate specific personnel as an in-house firefighting team. Provide them with ample training on the systems they might need to use, and instruct other employees to distance themselves from the fire as quickly as possible.

3. Develop comprehensive evacuation plans

If your employees have to evacuate due to a fire, they must understand exactly where to go and what to do. A robust fire evacuation plan includes far more than just emergency exits and a few maps on the wall. It’s a set of emergency action plans, responsibilities, and contingencies to make sure your entire team can reach safety.

Here are some of the critical points to include in an evacuation plan:

4. Perform regular fire drills

Practice makes perfect. It’s impossible to completely simulate a fire—you don’t want to set your sprinkler system off unless necessary. But conducting fire drills is a good way to make sure your whole organization understands your fire evacuation plan.

There are several components to a successful fire drill:

This step-by-step video will guide you through the process of conducting a fire drill at work.

5. Test and maintain fire safety equipment

Lastly, it’s important to make sure you can depend on your emergency equipment if you need it. A fire extinguisher is of no use if it’s too old, and you don’t want to discover that when you’re literally backed into a corner.

Fire detection and safety equipment vary widely by workplace, but these are some of the common maintenance tasks:

Regardless of what kind of equipment your company has, keep records of your inspection and maintenance procedures as fire marshals will require them during an inspection. Besides that, internal accountability is key to ensuring you’re doing your best to keep people safe at work.

Prevent Disastrous Fires with Ongoing Emergency Preparedness

Given the speed and impact with which fires can strike, fire safety and preparedness should be a top priority for all types of businesses. But fire safety prevention and evacuation plans aren’t something you create once, send out to employees, and then forget about. From training to risk management and adapting plans to fit changing workplace conditions, fire safety management must become ingrained in your business operations.

While every employee hopes to never need to use their fire evacuation training, they can rest easier if they’re confident your company is both committed and prepared to ensure their safety at all times.

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