File protection software with password is an essential way to protect your data. In addition, it also lowers your chances of falling victim to cyber attacks. Your files and documents can be protected with a password so that only authorized people can access them. This article gives an overview of the importance of file protection software with password, its benefits for businesses, how it protects you from data theft, etc.
In this post, we review the aspects of File Protection Software With Password, How do I password protect a File before sharing it, best folder lock software for pc free, and how to password a file on windows 10.
File Protection Software With Password
A security breach can be a disaster for your business. It can lead to lost data and stolen information. In this article, we’ll go over the importance of file protection software with password and how it protects you from data theft.
File Protection Software: Why Your Business Needs It
File protection software is used to protect the files in your computer from unauthorized access. It also keeps your business safe from data loss, protects confidential data from falling into the wrong hands and avoids fines from the government or other agencies. Many businesses today use file protection software to ensure that employees do not share sensitive information over email or social media platforms like Facebook and Twitter.
Security Breaches Happen More Often Than You Think
Being aware of the importance of encryption and password protection is a good first step to ensuring that your data is secure. But what if you already know this, but are still having trouble keeping track of all the passwords you have?
Well, it just so happens there’s a solution for that as well: password managers. A password manager is a software program or app that saves all your different login credentials in one place (usually an encrypted database). When you want to log into an account, all the information is right there at your fingertips with just one click—no more hunting through multiple tabs or losing track of which websites use which username/password combination!
Hire IT Professionals to Handle File Protection
Hire IT Professionals to Handle File Protection
If you’re not an IT professional, it might seem like a daunting task to protect your files from ransomware. That’s why we recommend you hire an IT specialist to manage this for you. They can help with:
- Identifying which files are most important and keeping them secure in the first place
You’re probably wondering, “What is the best file protection software?” It’s a fair question because there are many to choose from. Here are five of the best:
- Bitdefender Antivirus Plus
- BullGuard Antivirus
- Norton Security Standard
- McAfee Internet Security 2019
- Kaspersky Anti-Virus 2019
How do I password protect a File before sharing it
Since its creation in the 1990s, the PDF has become a wildly popular electronic file format for everyone from professionals to students to retirees to children. Sending a PDF email attachment has become a second-nature standard—but have you ever stopped to consider how to send a PDF securely?
If you have, you’re in luck! In this guide, I’ll be reviewing how to password protect a PDF and track it once you’ve sent it.
Option 1: Password protect a PDF file
Most professionals who send sensitive documents, such as CEOs and CFOs, assume that adding a password to a PDF sufficiently secures it—and in some cases, password protection does do the trick.
How to add a password using Adobe Acrobat DC
How to add a password using Preview on a Mac
What adding a password to a PDF accomplishes is limiting access to that PDF to those who know the password. What adding a password to a PDF doesn’t accomplish is viewer tracking. As the sender of that file, you have no idea which recipients are opening and engaging with that PDF.
While we’re at it, you also can’t be certain who is forwarding the PDF and the password along to others. Suffice it to say, if you want to send a PDF securely by email, adding a password probably isn’t the best way. You’ve effectively lost control of a document that you clearly wanted to control (hence the password in the first place!)—in this scenario, there’s no telling where that PDF and password could be forwarded.
The vulnerability associated with this approach may seem like a necessary evil for sharing important, high-stakes documents—but thankfully, it’s not.
Option 2: Share a PDF through DocSend
DocSend enables business leaders to send documents securely and track in-depth viewer engagement. While sending a password protected PDF via Gmail or Outlook is what we’ve all come to know, you can send truly secure PDFs through DocSend’s Gmail plugin or Outlook plugin and track what happens to them—let’s walk through how.
If you’d like to follow along, you can get started with DocSend for free.
Step 1: Upload your PDF to DocSend
Uploading files to DocSend is easy—DocSend currently integrates with Google Drive, Dropbox, Box, Microsoft OneDrive, and more, so you can drag and drop files from anywhere. Once you upload your PDF, you can attach it to as many emails as you’d like (with the Gmail and Outlook plugins). You can even upload your PDF directly through your chosen DocSend plugin, if you’d like.
Step 2: Create a passcode-protected link to share your PDF
When you create a sharing link for the PDF you’ve just uploaded, you’ll be able to specify whether you want to require an email to view and allow downloading. If you click “Show advanced options”, you’ll also be able to add an expiration date for the link and passcode protect the PDF.
You can then copy and share your link in an email!
(Note: If you intend to track the engagement and forwarding of this link, you’ll want to create one link per account, lead, or individual with whom you’re sharing your PDF. More on that later!)
For an even more secure sending experience, Advanced users can require viewer verification. In this scenario, the viewer will be presented with a prompt to enter his or her email address, and will have to click on a link sent to that email in order to access the PDF.
You can also upload and attach your PDF to an email with DocSend’s Gmail and Outlook plugins
If you’d rather upload and share your PDF as an email attachment without leaving Gmail or Outlook, you can do so using DocSend plugins for Gmail and Outlook. Here’s the link to attaching an uploaded PDF using the Gmail plugin, and here’s the link to attaching an uploaded PDF using the Outlook plugin.
Step 3: Disable and re-enable link-based access as needed
With just a few clicks, you can moderate access to your PDF by disabling and/or re-enabling the DocSend links you’ve created. For a detailed walk-through of this process, check out our help center article on updating link settings.
How to sign a PDF in Gmail? Easy, add an eSignature with DocSend
Once you have uploaded your PDF word document, file from Google Docs, Dropbox, the PDF documents you saved in Acrobat, or another workflow integrations in DocSend, you can add on eSignature right in DocSend before sending it out to streamline your process. Within DocSend, you can sign documents, or add electronic signatures, to individual files (not Excel or URL uploaded files), and files in a DocSend Space workspace. With Signable documents, users can convert and share documents securely from DocSend, giving users the ability to track visits and gather signatures on most devices. The eSignature feature allows one party to sign and is legally binding for both parties. After sending your signature requests, recipients can add their digital signature by clicking a link in their Gmail account, email signature, G Suite, a popup, sidebar, or other places you might share your document link. Signers can add their digital signature directly in the signature field you add to the PDF documents sent as a DocSend link. These signed documents are tracked in your DocSend account with history and audit trails, so you can keep them secure and controlled. This also works in the DocSend mobile web version of Chrome and Safari in iOS and Android. This help center article will detail how easy it is to create and share signable documents using the eSignature feature.
How to track your document
So, you’ve uploaded your PDF to DocSend, created a link with all the necessary security bells and whistles, and now you’ve sent it off—what next? If you care enough about the contents of your PDF to secure it, you probably also care about how it’s received and read.
If this is the case, I’ve got good news: by creating and sending out individual DocSend links for each recipient or group of recipients, you’re already on the road to tracking your secure PDF document. Let’s take a quick look at all the ways you can monitor engagement.
First, you’ll receive instant read notifications when your document is viewed. A summary of these notifications will also be available in the “Performance” tab when you click on a particular file or document in DocSend.
Furthermore, you’ll be able to see where viewers spent their time, on a page-by-page or slide-by-slide basis. Depending on the contents and purpose of the PDF, this can be incredibly enlightening. As is the case with read notifications, a summary of engagement is also available when you click on a particular file or document in DocSend.
There are a number of additional metrics and measures of engagement that you can track in DocSend. I encourage you to start your free trial of DocSend, send out that PDF, and explore the insightful performance indicators to your heart’s content!
Got a question about DocSend or how to best set up your account? Feel free to check out the DocSend Help Center or give our support team a buzz.
best folder lock software for pc free
Data security has increasingly become a concern for computer users. You save private, important, and confidential information on the Windows PC. It could be a nightmare to lose these crucial folders. Fortunately, there are some efforts you can make to password protect your files and folders on Mac or Windows.
Although Windows 10 has its built-in file protection – Windows File Protection (WFP), it is fairly limited. Only the critical Windows system files are prevented from replacing, leaving the other files unattended. That’s why you are in a dire need of folder lock software for Windows 10 to protect your data.
This post reviews some folder lock applications from multiple dimensions, including functions, prices, UI, etc. Among them, we pick up the 5 best folder lock software for Windows 10 for you. Read on to know more.
Gilisoft File Lock Pro
Gilisoft File Lock Pro offers military-grade encryption to let you never worry about data theft by malicious behavior and privacy leaks. It allows you to hide your private files/folder from the disk, making them completely invisible to anyone and any program. Password protection and read-only protection are also featured in this program.
What’s more, it enhances the protection functions by banning uninstalling this program without the right password to avoid malicious rewriting of the virus. Gilisoft File Lock Pro is also a file shredder and disk wiper used to shred deleted files and wipe them from the disk.
Price: Free Version; 1-Year license: $29.95; Lifetime license: $39.95
iBoysoft File Protector for Windows
iBoysoft File Protector for Windows is a reliable and easy-to-use folder lock software for Windows 10. It supports protecting your files, folders, and drives with one password, preventing any other unauthorized access. There are three protection methods you can choose from, namely Deny delete access, Deny read access and Deny write access. You can choose to encrypt different folders based on different needs.
The most unique feature of iBoysoft File Protector is Allow Application, with which you can grant specific applications access to the protected files. Thus, you don’t need to remove and add files in protection Windows over and over again when you want some frequently-used app to access the protected files as usual.
Price: Free Version; 1-Year license: $29.95; Lifetime license: $39.95
IObit Protected Folder
IObit Protected Folder is another excellent program to secure your content on Windows 10. With a friendly interface, you can easily set a password to lock down important files and data. It provides different choices to protect your data, avoiding your files being deleted by accident, keeping some files read-only, or hiding files in one swoop.
More importantly, IObit Protected Folder optimizes its engine to lock your files and data even if your Windows PC is subjected to a virus attack such as the widespread WannaCry.
Price: Free Version; 1-Year license: $19.95
Folder Lock is regarded as one of the best folder lock software for Windows 10. It assembles a number of imperative features to protect your files from prying eyes and malicious attacks. This Windows 10 folder locker password protects and locks files from unwanted access even if in Windows Safe Mode. It encrypts your personal files using 256-bit on-the-fly military-grade encryption technology, ensuring the security of the data.
In addition, there are notable highlights featured with Folder Lock, covering backing up all your private files to the cloud, copying encrypted lockers to a USB & other external data storage devices, securely saving your credit card and banking credentials, deleting your online digital footprint, and shredding your files.
Price: Free Version; $39.95
SecretFolder is free software to password-protect your files and folders with ease. It offers a basic and easy-to-use interface, guiding you to add a file or a folder to be hidden or locked with a password. Similarly, SecretFolder prohibits uninstalling without the correct password, even the most popular uninstaller failed.
However, SecretFolder has its flaw. It doesn’t lock the unlocked folders automatically after you quit the program. So every time you want to access a locked folder, you have to unlock it and manually lock it again.
how to password a file on windows 10
How important is digital security to you? Most people take, at minimum, the basic steps to ensure their privacy on the devices they use.
Not everyone takes the extra steps they should to protect messaging privacy, though — and that’s a pretty significant mistake to make. It’s important to take time to encrypt your communication, like emails and texts. Without encryption, any computer-savvy criminal can intercept messages to steal your personal information. Making them unreadable takes care of that issue.
But it’s not just messages that should be protected. If you’re a PC owner, you can also guard files, folders and other important information on your computer — and you should. Doing so will help keep your files away from hackers and prying eyes.
Encrypting files with Windows 10 Home Edition
If you’re using Windows 10 Home Edition, you’ll need to use a third-party app. Luckily, there are plenty of solid options to choose from.
Take, for example, the WinRar tool. This is a free file compression and encryption tool that you can use to protect important files and folders on your PC. One thing to note before you download it, though, is that WinRar offers both 32- and 64-bit versions of the app. You’ll need to know which version of Windows you’re running before you install it.
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If you don’t know that information off-hand, there’s a simple way to check. All you have to do is click on the Windows icon on your home screen and search for System. The specific information you need is listed under System type.
Using the WinRar tool to encrypt files is easy. Before you start, though, you may want to take note of the files or folders you want to encrypt so you aren’t digging around for them. Once you’ve identified files you want to encrypt and WinRar is installed, you can get started with the process.
To encrypt files, you just need to right-click the folder or file. You’ll see an option for Add to Archive — select it. Doing so will create a new — but smaller — copy of the file or folder. It will contain the same contents as the original. Another menu will open during this process with an option for Set password. Select it.
From there, a pop-up window will appear with an option to Encrypt file names. You’ll need to select that option and enter the password you’ve chosen for your files. The program will ask you to enter the password twice.
Once you click OK, your new file will be encrypted. You’ll need to either delete or pull the original file onto a USB or cloud-based storage service to get it off of your desktop. Leave the .rar file on your desktop.
Another solid option is 7-Zip, a tool that’s typically used for zipping and unzipping files. However, 7-Zip also offers the ability to encrypt and decrypt files. A plus to using 7-Zip is that files are encrypted using AES -256 bit encryption, the most secure method.
But while 7-Zip is extremely secure, it won’t take a computer genius to navigate it. You’ll start by downloading and installing the tool, which will add a link for encryption in the Context Menu. Same deal here as with WinRar, you’ll need to know if your machine is 32 or 64-bit to download the correct version.
Once 7-Zip is installed, you’re ready to start the process. Begin by right-clicking on the file or folder you want to password-protect. This will pull up a menu. Select 7-Zip and then Add to archive on the menu.
The Add to archive dialogue box will open. From there, select the archive format. Select Compression level and tap the box for Normal. This will prompt you to enter the new password twice for the file. Once the password is entered, make sure the encryption method is marked as AES-255.
Check the box that says Encrypt file names. Press OK to create your encrypted file. The next time you need to open the file, you’ll be prompted to enter the password — and won’t get access without it.
Encrypting files with Windows 10 Pro Edition
If you’re using Windows 10 Pro Edition, you won’t need a third-party app to encrypt files. You have access to encryption within Windows Pro. There are different encryption types available: BitLocker, file- and folder-level encryption, and document protection through Office.
If you want to encrypt a file or folder in Windows 10 Pro, start by locating and right-clicking it. From there, select Properties and click on Advanced. Look for the box that says Encrypt contents to secure data and click it. Click OK on the menu and then click Apply.
If you’re encrypting a file, a menu will pop up asking if you’d like to encrypt the entire folder. Select either yes or no and click OK. If you need to remove the encryption from the file or folder, you need to follow the instructions above but deselect the box for Encrypt contents to secure data.
If you want to encrypt a single document in Windows 10 Pro, you can. Just open the document you want to secure and select File from the menu. From there, select Protect Document and then Encrypt with Password. You’ll enter a password twice to secure your document. Select OK to complete the encryption process.