Facilities asset management software helps to streamline your business processes, reduce costs and increase efficiencies by providing a single source of truth for all facility information. Whether you’re a large corporation with multiple locations or just one, this product can be tailored for your specific needs.
In this guide, we review the aspects of Facilities Asset Management Software, integrated facility management software, facilities management software companies, and what does asset management software do.
Facilities Asset Management Software
Facilities asset management software is a technology solution for facilities management. It helps you manage your assets, work orders, inventory and more. The goal of facility asset management software is to streamline your business processes and increase efficiency by providing a single source of truth for all facility information. Facilities management software can be used by companies with multiple locations or just one location depending on their needs.
A work order is an itemized list of tasks and materials required for a specified project. Work orders are created by Facilities Managers or Maintenance Technicians to track progress, costs and time spent on a project. Each task may include information about:
- The specific task that needs to be performed. For example, painting the walls or replacing light fixtures.
- The materials needed to complete each step of the job (for example, paint color codes).
- Any special notes about how long it should take or any other considerations specific to each job (e.g., noise level).
- Preventative maintenance is a routine inspection that checks for any issues that could lead to major problems down the road.
- It’s important to set up a preventative maintenance schedule in order to keep your equipment running smoothly and efficiently. Even if your facility is small, there are still ways you can set up a preventative maintenance schedule and track it effectively with our software.
- Inventory management software is used to track the location, quantity and condition of assets.
- Inventory management software can be used to support the procurement process by optimizing the selection and evaluation of supplier offers.
- Inventory management software can be used to support the sales process by ensuring that correct quantities are available at all times.
- Inventory management software can be used to support the maintenance process by monitoring equipment performance, identifying failure risks and taking preventive action before failures occur.
Procurement is a process by which you will want to purchase your assets, materials and services. You may be purchasing from an internal source or from an external vendor. In this section of the article we will discuss how procurements can be managed using facilities asset management software.
What is a facility asset?
A facility asset is any item that you own and use to accomplish your business objectives. This can include tangible items like computers, tools, furniture and equipment; as well as intangible assets such as patents, copyrights and trademarks. The value of these assets needs to be tracked so that they can be managed properly throughout their lifecycle.
integrated facility management software
There’s an endless list of work you need to schedule, assign, and track – and Hippo’s facilities management solution makes everything run more smoothly, helping you organize work and control costs. Hippo helps you:
Schedule PMs to stay ahead of the maintenance curve
It’s always better to find and fix small issues early, and Hippo’s preventive maintenance scheduling makes it easy. Set PMs to generate based on time or usage, and the software sends out reminders so work never falls through the tracks. And when the unexpected happens, Hippo’s on-demand workflow ensures your team can react quickly, correctly.
Coordinate the team and get the right people right where you need them
Hippo’s interactive site plans and floor plans give you a bird’s eye view of your operations, helping you organize the team in a more natural, intuitive way. Lists are great, and Hippo boast plenty of clean, easy-to-read dashboards, but being able to see where assets live helps you better organize the team.
Cut costs with automated inventory control and tracking
You need the right parts and materials, but at the same time, you don’t want to waste money carrying inventory you’re never going to use. It’s a balancing act, and Hippo makes it a lot easier for you by tracking your inventory levels in real time and then sending alerts when you hit the customizable min levels. And it’s more than just saving you money on carrying costs and loses from shrinkage. When you have the right inventory on hand, you can solve unscheduled downtime faster and without expensive rush delivers.
Capture critical data and safeguard hard-won maintenance know-how
Most maintenance departments are running a lot of “key person” risk, where losing one or two senior techs robs the department of critical knowledge. When someone retires, everything they know about maintaining and repairing your assets walks out the door with them. With templates, you can capture and retain that know-how, ensuring you can both hold onto it and easily share it across the department.
Types of Facilities
Entertainment (Music, Sports)
When the packed stadium is counting on you to make sure the show goes on, the last thing you want is for techs to be running around trying to find the right assets. Hippo’s facility management software work orders come with interactive site plans and floor maps, ensuring techs get right where you need them, right away. And with a quick bar code scan, they can instantly access associated work orders and PMs.
Retirement and Assisted Living
When faced with a long list of compliance and regulatory demands, you need a reliable system that helps you track on-demand and preventive maintenance work orders. Hippo’s solution makes it easy to not only capture data but also leverage it into easy-to-read reports packed with maintenance metrics and KPIs that prove your team is doing the right work properly and on time.
When people are “in the zone,” the last thing they want is to struggle with broken equipment. Nothing ruins a workout faster than a stationary bike that won’t move or a bench press that jams. With modern facilities management software, your maintenance team is always one step ahead of the maintenance curve, ensuring things run the way they should.
Church/Places of Worship
Working with a rotating crew of volunteers can be a challenge. They need guidance on everything from where to find the replacement light bulbs to what to include on a work order request form. Hippo’s facility management solution gives your crew the support it needs to really shine, including the ability to add customizable checklists and explanations to every work order. Safeguard your maintenance know-how so you can share it.
Because the average stay is relatively short, you only have a small window of opportunity to make a good impression. Even something as small as a broken hallway ice machine can sour a guest’s experience. At the core of Hippo’s facilities maintenance management software is a cloud-based database that keeps everything – and everyone – up to date. Techs can access new work orders from anywhere, saving them the time-consuming hassle of constantly running back for paperwork.
Facility managers end up being all things to all people. You spend all day juggling various demands from a long list of stakeholders. The only way to make sure everyone is happy is to efficiently meet their needs while keeping a close eye on your budget, ensuring you get the most value out of your assets.
With limited budgets and endless oversight, there’s no room for waste. You need to account for every cent. Facilities management software makes tracking costs much easier. With everything on one platform, you know you can trust your numbers. And once you can see the maintenance big picture, your new level of visibility leads directly to improvements in accountability.
People come to healthcare facilities to get better, so the last thing you want is for them to get hurt onsite. With Hippo’s open request portal, anyone on staff can easily, effectively reach out to the maintenance department to report a problem. No one wastes time trying to track down your number of email address. And because the form comes with customizable fields, you always get the information you need to review and prioritize requests.
Asset-heavy industries life or die by how much value they can squeeze from their assets and equipment. With Hippo, you can set up and track a preventive maintenance schedule to help you get the most out of your asset investments. And with the reports module, you can finally see where your budget is going, helping you make critical repair-or-replace decisions.
In agriculture, things can’t wait. You have a set timeframe to harvest your crops and get your livestock to market. The one thing you can’t allow are delays. An entire season’s profits can rely on your equipment working when you need it. Facilities management software boosts reliability and cuts unscheduled downtime by getting you out ahead of the maintenance curve.
Facility CMMS Software Benefits & Solutions
Facility Asset Management
Your facility is full of different assets, everything from HVAC units on the roof to boilers in the basement. The last thing you want is a maintenance team full of Jacks of all trades (but masters of none). Hippo’s asset management solution makes it easy to safeguard your critical maintenance and repairs know-how in data-packed templates that you can then quick add to work orders. Now every tech is an expert on every asset.
Mobile Facility Management
The maintenance team can’t fix a broken boiler from behind a desk. Keeping assets running means moving around the facility, rolling up sleeves and getting to work. Hippo’s Maintenance Mobile app helps techs get more done while staying on the move. Because it lives right on their mobile device, it can tie directly into the hardware, opening new features like direct image uploads, push notifications, and even offline sync. All that power, right in their pocket.
Because you need to juggle so many different elements, it makes the most sense to have everything in one spot, where you can trust your data is reliable and up to date. With older maintenance methods like paper and spreadsheets, it’s a struggle to keep everything organized and the team in the loop. At the heart of Hippo’s CMMS solution is a cloud-based database accessible by everyone on the team from anywhere.
Facility Maintenance & Repair
Your assets require a steady schedule of maintenance and repairs, and the only way to make sure you get everything done properly and on time is to get a CMMS. Support your team with data-packed work orders so they always know exactly what to do and when to do it.
Facility Preventive Maintenance
Get out ahead of the maintenance curve where you can do easier work at a gentler pace. Instead of waiting for assets to fail, forcing you constantly run around putting out fires, Hippo’s facility preventive maintenance software helps you schedule maintenance and inspections so you can find and fix small problems before they grow into budget-busting problems.
Facility Inventory Management
You need the right part at the right time for the right price. And the only way you can get all three is with proactive inventory management that streamlines the process for you. Hippo lets you set up min/max levels, tracks levels and automatically updates them, and then warns you when you’re running low. And then when you decide to send in an order, Hippo helps by partially automating the purchasing process.
If you can’t track it, you can’t improve it. Hippo delivers the numbers you need to help you truly understand what’s happening in your department so you can fine-tune your workflows. Get visibility on work orders, preventive maintenance schedules, and inventory levels. Now you can see who on the team is completing the most work and which assets are costing you the most to run.
Facility Vendor Management
You can’t do it all by yourself, and sometimes you need to bring in outside help. Hippo simplifies the process by helping you manage all your outside help from right inside the platform. Check for preferred vendors and assign work orders using contact information already in the system.
Facility Work Orders
The only way to get anything done is with work orders, which is why Hippo created strong, streamlined workflows. All from the same platform, you can check and approve requests, generate, prioritize, assign, and track work orders. And with templates, you can add all the information techs need to close out quickly.
It’s one thing to create a plan, but it’s something completely different to effectively share it so the whole team can work together to see it to successful completion. With Hippo’s central database and easy-to-read dashboards, everyone can see their role and understand how all the parts come together.
Hippo makes capturing and using data in real-time a breeze. But once you have all that data, it’s time to leverage it for even more value. Hippo reports the numbers and crunches them for you, with reports packed with easy-to-read graphs and key maintenance metrics and KPIs. With more visibility into your operations, you can finally start making data-driven decisions that not only save you money but also remove the stress of feeling like you’re flying blind.
Hippo Facility CMMS Services
Get the benefits of a maintenance management system — like becoming more efficient, getting the most value from capital assets and equipment, and improving resource planning — without a time-consuming implementation, high costs, or a big learning curve.
Hippo CMMS is both powerful and easy to use. We provide full-circle customer onboarding focused on ensuring that your team adopts the software to give your business the best long-term ROI.
Avoid the common pitfalls of CMMS implementation: low adoption rates leading to wasted time and money. Hippo is easy to learn with a nice, clean interface and simple user experience, making it much easier to get everyone on board. Everyone on the team, from young techs who grew up on smartphones to more experience techs who cut their teeth on paper and punch cards, can learn the software quickly. You don’t have to sell them on the benefits; they can see them for themselves.