Evidence Management Software

Consider evidence management software for your law enforcement agency and increase the productivity of your officers. Evidence management software allows law enforcement agencies to complete additional tasks besides just evidence collection, such as property management, evidence tracking and reporting, and other administrative tasks. Learn about the different types of evidence management software available to law enforcement agencies today.

In this guide, we review the aspects of Evidence Management Software, evidence management for law enforcement, property and evidence management software, and police evidence management software.

Evidence Management Software

The cloud is a big deal for evidence management. It’s not just about cost savings, but also about speed and flexibility—allowing officers to access their information from anywhere without fear of it being lost or stolen. Cloud-based systems are also ideal because they can give your officers access to all the data they need right when they need it: during an investigation, while on the road during patrol shifts, or even while in court testifying as a witness.

The Cloud

Cloud-based software is a game changer. Unlike traditional software, you don’t have to install it on your computer. You can access it from anywhere—your desktop, laptop, tablet or smartphone—and there’s no need to maintain the software or hardware because everything is done in the cloud. This means that upgrades and updates are done automatically by the provider, so you don’t have to worry about maintaining your system as frequently (or at all).

The Cloud also makes it easier for users across your organization to collaborate and share information securely. This helps reduce risk while making sure everyone’s data is protected at all times.

Automating Case Management

Case management software is a comprehensive solution that helps you manage your cases more effectively. It can be used to track and manage cases related to fraud, abuse, or other types of misconduct. It can also be used to manage cases related to quality assurance, patient care and other types of issues. Case management software integrates with many different systems so that you have a single source of information for every case in your organization.

Case Management Software from Collibra offers features such as:

  • Filtering and search functions
  • Collaboration tools like electronic signatures and real-time alerts
  • Importing data from multiple sources

Reporting and Analytics

Reporting and analytics are an important part of evidence management. With reporting, you can see what’s been happening with your evidence over time. For example, you can see how many items have been added to the system, how much space is being used and how much time it takes to find specific items in the system. Analytics allows you to analyze data trends in order to make better decisions for your organization. This could include analyzing which types of crimes are linked or analyzing how evidence is being processed by different units within your police department. You can also track performance metrics such as employee productivity, storage capacity utilization and more with analytics tools that either come built into some products or are available as an add-on feature for others (see our guide on choosing between cloud vs on-premise solutions).

evidence management for law enforcement

Decades of technological advancements have made it faster and easier to collect, catalog, track, and present evidence in court. Today, law enforcement can convert physical evidence like fingerprints, weapons and blood into digital items. These developments have undoubtedly benefitted law enforcement communities, but they’ve also created some challenges. Though generating digital evidence has become practically effortless, many agencies don’t have software with the capabilities needed to manage it.

Organizations often have to retrieve, copy and file evidence numerous times — a process that can be slow and time-consuming. Using digital evidence also raises questions regarding originality, permanence and tampering. Fortunately, law enforcement officials can facilitate reliable, efficient evidence management through streamlined evidence control systems. These complete end-to-end inventory tracking systems are designed to support physical and digital evidence with optimal efficiency.

At Kaseware, we offer evidence software for law enforcement with countless innovative tools to make investigations faster and help your team properly manage evidence. Developed by real FBI special agents, our platform has everything we wished we had when handling cases ourselves.

What Are Evidence Control Systems?

Evidence control systems are management tools that enable law enforcement agencies to handle digital and physical evidence without paper. These systems offer an easier, more efficient way for law enforcement agencies to submit, manage, present and discard items. By streamlining evidence management, these solutions make it easier to prove event circumstances for an investigation based on the relevant items.

Fast, Secure Evidence Tracking From Anywhere

When you choose Kaseware as your evidence management platform of choice, you’ll be able to handle your physical and digital evidence from anywhere at any time.

Efficient Evidence Logging

Our top-of-the-line software provides a centralized location for investigative data, enabling users to log evidence more efficiently than ever. It comes with intelligent auto-fill features that eliminate the need to manually input multiple items for the same case number. With faster evidence management techniques, you can generate new leads, reveal crucial connections and ultimately solve cases faster.

Mobile Platform Access

When using Kaseware’s evidence inventory software, you’ll be able to access logged evidence with or without an internet connection. Our mobile-friendly platform is also compatible with iOS and Android devices, such as smartphones, computers and tablets, allowing you to view and manage evidence in the workplace or the field. Our software can configure itself to any screen size and works with personal and work devices.

Intelligent Evidence Management

Our intelligent evidence management platform makes handling, analyzing and presenting evidence simple and straightforward with many state-of-the-art features.

Link Analysis

You can use our automatic link analysis tools to create connections between data points.

With this feature, you can quickly discover relevant relationships between your evidence and entities, such as suspects, locations and organizations, and view all related links with charts that depict datasets by visually connecting the dots. When using link analysis, you can create and modify nodes and entities automatically or manually to better understand how certain evidence plays into your investigation.

Compliance

Kaseware enables users to prepare evidence for court by ensuring the highest level of regulatory compliance.

We emphasize the importance of data and privacy protection, validating our evidence management platform with third-party audits to maintain compliance with all Criminal Justice Information Service Division (CJIS) policies. We adhere to these specifications for all types of evidence, including items collected through recordings, body cameras, closed-circuit television (CCTV) cameras and other sources.

Workflow Configuration

Implementing our evidence control system into your agency means minimizing automation and workflow challenges.

With our evidence software for law enforcement, you can initiate and monitor evidence requests using custom workflows that you can personalize to fit your investigation needs and objectives. Our workflow configuration tools allow you to create automatic alerts that will notify you of new evidence requests, upcoming due dates, request fulfillment and other convenient reminders.

More Than Just a Barcode

Kaseware’s platform uses modern barcode technology to launch and handle chain of custody documentation and deliver automated notifications for incidents like overdue checkouts and evidence disposal. These barcode technologies allow law enforcement agencies to create custom evidence reports without the time commitment of manual documentation.

Our evidence management software allows users to scan evidence identification barcodes to automatically log all associated information into the system, including photos and attachments. You can also use these barcodes to transfer evidence between locations, check items out of the evidence room or conduct physical inventory.

Utilize Innovative Evidence Software Designed by FBI Agents

You can handle your evidence securely and efficiently with evidence inventory software from Kaseware. We developed our premier investigative platform to help law enforcement, intelligence agencies and corporate security personnel manage their investigations, records and evidence more easily than ever with our suite of advanced tools. Our team has programmed every feature you could possibly need in one centralized space.

property and evidence management software

Tracker Products’ SAFE App puts the full power of SAFE evidence management technology into the hands of your agency users. We are the only vendor that will have a physical and digital evidence ‘loader’ for your iPhone or Android device. Real time crime scene and remote entry. Yes, entering your evidence and digital evidence as you are collecting them!

Browser-Based

Users can work from anywhere and on any internet-connected device without installing software

Tracker Products’ SAFE Technology is a browser-based evidence software solution that allows you to enter, view and edit records, print reports, barcodes, and more via the web browser of your choice. No software to install on computers or servers, no updates that require IT support. Tracker’s Software Development team manages system-wide SAFE updates on a scheduled basis guaranteeing you have the latest enhancements.

Infinitely Customizable

Who better to tailor your evidence software than you?

Tracker Products’ SAFE evidence software is infinitely customizable. You can create as many custom fields as you wish, enabling you to track the movement, storage, and possession of virtually anything.

What’s the benefit of customization?

Ever used a software product that required hours of work from your vendor to update even the simplest of options, if it could be done at all? With Tracker Products’ SAFE evidence software, you’ll never have to wait around for someone else to tailor the product to fit your workflow. Our system customization features put the power of change in your hands.

The choice is yours when it comes to how your SAFE evidence software looks and operates. After all, you know more about your company’s tracking needs than anyone else. Modify any of the pre-existing data fields, their names, input requirements, default values and any of the options in a drop-down or radio input field. Create any number of custom data input fields to reflect the types of items managed by your unique organization and to track the chain of custody, movement, and storage of every item in your inventory.

User administration

SAFE’s User Administration feature allows you, the system administrator, to quickly and easily customize access for each of the users in your organization, improving security and overall performance by focusing each user’s access to the individual permissions within your evidence tracking system. Not only does it make the user’s job easier because there’s less to sift through when navigating the interface, but it ensures that only users with acceptable status have the ability to perform certain tasks.

Unlimited custom fields

Data collection fields create the framework for any digital tracking system. With SAFE, you have the ability to easily create as many of them as you need. Design your custom tracking system by choosing from text, dropdown, radio, checkbox, date and time fields to collect the data that will be used to track and account for each and every item in your system.

Automated Tools

Robust, built-in features designed to make your job easier

How quickly can you find inventory answers today? Is it painless for you to provide consistent monthly and annual reporting statistics? SAFE users are saving valuable resources by finding the information they need quickly and consistently through our customized Dashboard, the implementation of Auto Disposition, and so much more. There are no modules involved – one price, all the benefits. And because Tracker Products is browser-based, SAFE evidence software system updates are seamlessly delivered on a monthly basis without an additional invoice! Generate data in real-time, share what you need to when you need to – and save your organization both time and money. Our computing power is unmatched!

Who uses SAFE evidence tracker?

The U.S. Army and Navy overseas. Police Departments from Maine to California. State Highway Patrols. Law Firms. Forensic labs. Hospitals. Museums. Universities. Their common ground? They all need to track the collection, processing, and storage of information: Everything from inventories to case histories. Their solution? They chose our evidence management system: The Tracker Products revolutionary browser-based, chain of custody, evidence tracking software. Problem solved.

Clients Include

Q&A

Evidence tracking software is an advanced system that will simplify and ensure the integrity of physical and digital evidence management.

No. Our evidence software is focused on both physical and digital evidence. In addition to police departments, it can be used in many organizations such as military, forensic labs, hospitals, museums, universities, law firms and more.

Many evidence tracking systems on the market today are not much more than a glorified inventory control systems. Effective EMS’ should be much more than a simple barcode solution. In addition to inventory control, managing evidence requires a system capable of producing an unbreakable chain of custody, providing documentation of evidence movement and transfer, managing the flow of digital evidence, facilitating communication between investigators and property room personnel, automating the disposal approval process and automating accountability functions like audits and inventories. SAFE checks all these boxes and much more!

No. Tracker Products SAFE can be hosted in the cloud. Our browser-based evidence software solution allows you to enter, view and edit records, print reports and barcodes, and more, via the web browser of your choice. No software to install on computers or servers, no updates that require IT support. Our Software Development team manages system-wide updates on a scheduled basis guaranteeing you have the latest enhancements at your fingertips.

Evidence management is much more than a pure barcode solution. It requires a system capable of producing an unbreakable chain of custody, providing documentation of evidence movement and transfer, managing the flow of digital evidence, facilitating communication between investigators and property room personnel, automating the disposal approval process and automating accountability functions like audits and inventories.

If you are looking for new evidence management software, ensure that it solves all of the above.

To make sure if your current software is good enough, try asking yourself some of the following questions:

If you are struggling to answer these simple questions, there are chances that you need new evidence management system.

With our evidence tracker, SAFE, you have unrivaled automation and customization. You’ll be able to generate data in real-time, share what you need in the exact moment and, save your organization both time and money.

Tracker users are saving their resources by finding the data they need very fast through our customized Dashboard, the implementation of Auto Disposition, and much more.

We are web-browser-based, and system updates are delivered monthly, without any additional fees.

Our Evidence Management System helps you to manage each step in the cycle:

Every photo, video, and audio file used as a piece of evidence requires the same chain of custody as any other physical item from your property room. Besides that, having all the data on DVD is risky for the most important data files.

There is a big chance that within the next five years, property and evidence rooms will take in more digital evidence items than physical, so get prepared with our evidence management software.

police evidence management software

Decades of technological advancements have made it faster and easier to collect, catalog, track, and present evidence in court. Today, law enforcement can convert physical evidence like fingerprints, weapons and blood into digital items. These developments have undoubtedly benefitted law enforcement communities, but they’ve also created some challenges. Though generating digital evidence has become practically effortless, many agencies don’t have software with the capabilities needed to manage it.

Organizations often have to retrieve, copy and file evidence numerous times — a process that can be slow and time-consuming. Using digital evidence also raises questions regarding originality, permanence and tampering. Fortunately, law enforcement officials can facilitate reliable, efficient evidence management through streamlined evidence control systems. These complete end-to-end inventory tracking systems are designed to support physical and digital evidence with optimal efficiency.

At Kaseware, we offer evidence software for law enforcement with countless innovative tools to make investigations faster and help your team properly manage evidence. Developed by real FBI special agents, our platform has everything we wished we had when handling cases ourselves.

What Are Evidence Control Systems?

Evidence control systems are management tools that enable law enforcement agencies to handle digital and physical evidence without paper. These systems offer an easier, more efficient way for law enforcement agencies to submit, manage, present and discard items. By streamlining evidence management, these solutions make it easier to prove event circumstances for an investigation based on the relevant items.

Fast, Secure Evidence Tracking From Anywhere

When you choose Kaseware as your evidence management platform of choice, you’ll be able to handle your physical and digital evidence from anywhere at any time.

Efficient Evidence Logging

Our top-of-the-line software provides a centralized location for investigative data, enabling users to log evidence more efficiently than ever. It comes with intelligent auto-fill features that eliminate the need to manually input multiple items for the same case number. With faster evidence management techniques, you can generate new leads, reveal crucial connections and ultimately solve cases faster.

Mobile Platform Access

When using Kaseware’s evidence inventory software, you’ll be able to access logged evidence with or without an internet connection. Our mobile-friendly platform is also compatible with iOS and Android devices, such as smartphones, computers and tablets, allowing you to view and manage evidence in the workplace or the field. Our software can configure itself to any screen size and works with personal and work devices.

Intelligent Evidence Management

Our intelligent evidence management platform makes handling, analyzing and presenting evidence simple and straightforward with many state-of-the-art features.

Link Analysis

You can use our automatic link analysis tools to create connections between data points.

With this feature, you can quickly discover relevant relationships between your evidence and entities, such as suspects, locations and organizations, and view all related links with charts that depict datasets by visually connecting the dots. When using link analysis, you can create and modify nodes and entities automatically or manually to better understand how certain evidence plays into your investigation.

Compliance

Kaseware enables users to prepare evidence for court by ensuring the highest level of regulatory compliance.

We emphasize the importance of data and privacy protection, validating our evidence management platform with third-party audits to maintain compliance with all Criminal Justice Information Service Division (CJIS) policies. We adhere to these specifications for all types of evidence, including items collected through recordings, body cameras, closed-circuit television (CCTV) cameras and other sources.

Workflow Configuration

Implementing our evidence control system into your agency means minimizing automation and workflow challenges.

With our evidence software for law enforcement, you can initiate and monitor evidence requests using custom workflows that you can personalize to fit your investigation needs and objectives. Our workflow configuration tools allow you to create automatic alerts that will notify you of new evidence requests, upcoming due dates, request fulfillment and other convenient reminders.

More Than Just a Barcode

Kaseware’s platform uses modern barcode technology to launch and handle chain of custody documentation and deliver automated notifications for incidents like overdue checkouts and evidence disposal. These barcode technologies allow law enforcement agencies to create custom evidence reports without the time commitment of manual documentation.

Our evidence management software allows users to scan evidence identification barcodes to automatically log all associated information into the system, including photos and attachments. You can also use these barcodes to transfer evidence between locations, check items out of the evidence room or conduct physical inventory.

Utilize Innovative Evidence Software Designed by FBI Agents

You can handle your evidence securely and efficiently with evidence inventory software from Kaseware. We developed our premier investigative platform to help law enforcement, intelligence agencies and corporate security personnel manage their investigations, records and evidence more easily than ever with our suite of advanced tools. Our team has programmed every feature you could possibly need in one centralized space.

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