Event Task Management Software

This guide to Event Task Management Software will help you to organize and plan your corporate event in an professional manner. From planning to sourcing everything from the venue, decor and speakers to catering, entertainment and promotions we have your corporate event covered. Our focus is on ensuring that every small detail of your event is taken care of.

In this guide, we review the aspects of Event Task Management Software, corporate event management software, What are the 7 stages of event planning, and what is task management in computer.

Event Task Management Software

Task management software is a powerful tool for any business. It can help you organise and track tasks, events, and projects throughout the life-cycle of your business. If you’re looking for event & task management software, here are some tips on how to choose the best one for your needs:

The top 10 event & task management software

  • Eventbrite
  • Eventifier
  • Event Planning Software
  • Eventful
  • EventPro (free)
  • Event Buddy ($99/mo, $1650/yr)
  • Eventerprise (free up to 25 attendees, $25/mo for up to 500 attendees)
  • Events Manager Pro ($19/mo) 3

What is event and task management software?

Event and task management software is a cloud-based tool that helps you to manage events, tasks and delegates. It can be used by individuals, teams or organisations.

You create an event in your calendar and then add the people who are attending the event in your team roster. You can then add tasks to each member of your team and delegate these tasks out to other members of your team so they know what their responsibilities are for this particular task. The system will then track whether or not each member has completed their assigned task as well as notify all members when it has been completed by another member so that everyone knows what needs doing next at any given time during an event planning cycle.

How to choose the best event and task management software for you

There are several questions you should ask yourself before choosing a task management software. Why are you using it? What do you need it for? Do the requirements match your needs and how does this affect the price? We’ve put together a list of factors to consider when choosing an event and task management software:

  • What’s the budget?
  • How many people need to use it, or how many tasks can be created at once?
  • How much time will it take to implement this tool into your system (if applicable)?
  • What technical requirements do I have to meet in order for my business or organization to use this program, such as internet connection speed or hardware specifications. This is especially important if there are specific features that require special programming languages like JavaScript, which may not run on older programs like Internet Explorer 11 or earlier versions of Windows 10 operating systems–you should make sure these requirements are met before selecting any event management software so as not end up wasting money unnecessarily by purchasing something that won’t run properly even though technically qualified for use within our system.”

Best free event and task management software

If you’re looking for free event and task management software, we’ve got you covered. We’ve compiled a list of the best free event and task management software out there right now. Check out our reviews, pros and cons below!

Best paid-for event and task management software

Eventbrite is one of the most popular event management software platforms. It’s used by over 3 million organizers in over 180 countries. EventBrite gives you everything you need to build and manage events from start to finish, including ticketing, mobile apps for attendees and staff management tools for organizers.

  • Create an event page: Eventbrite lets you create an event page with just a few clicks. You can also customize your design using customizable themes or by uploading your own HTML template.
  • Sell tickets: If you want to sell tickets for your event then do it with Eventbrite! It’s easy to set up ticket sales using their intuitive interface or their mobile app (available on iOS or Android).
  • Collect payments: One of the best things about this platform is that it allows payment processing via Stripe so there are no charges associated with receiving payments through them – although they will take 2% + 30¢ per ticket sold if you don’t use their payment processor.* Manage attendees: With this feature you’ll be able to keep track of who’s coming out so that they have access at any given time before/during/after an event has taken place.”

How much does event and task management software cost?

The cost of event and task management software depends on the features you need, the number of users you need to support, and how many events or tasks you need to manage. The more people involved in an event, the more complicated it can be. This can be difficult for a small business to handle without help from software.

The price range for this type of software ranges from $100 per month (for simple applications) up to $500 per month (for advanced applications).

corporate event management software

Before you dive into reviewing specific applications, here are a few pre-planning steps to take to keep you from getting overwhelmed.

Assess your needs first

How comprehensive are your needs regarding corporate meeting planning software? Do you need a true all-in-one solution or do you have a few must-have features followed by a few nice-to-have features and don’t need your software to do everything under the sun?This will dictate the type of application you will be looking at as well as the packages and pricing involved. For example, there are corporate event software suites like Planning Pod, Cvent, Social Tables and EventPro that are very strong in back-end event planning tools and other applications like EventBrite, Whova and rsvpBOOK that have strengths in registration and attendee-facing tools.

What is your budget

There is definitely a wide range of prices when it comes to this kind of software, so make sure to ballpark what you can afford and include that in your event budgets from the start. This way, when you start looking, this can be one of your leading criteria.

How and where will you be using the software

Many corporate event planners are on-the-go at all times, so you may need an application that is mobile-friendly and works as well on an iPhone, iPad or Android mobile device as it does on Mac and PC computers. Also, you should consider if the application can work as well on a cellular connection as it does on a WiFi or Ethernet connection.

Do you need to connect to other applications

It is not uncommon for corporate planners to already be managing data and processes in other applications like Mailchimp, Constant Contact, Slack, Hubspot, Salesforce, Google, Dropbox, Trello, Basecamp, etc. And you may want to still use those applications because you are comfortable with them and they get the job done. So the corporate meeting software that you choose should be able to integrate and share data with your other applications.

What style of interface suits you and your users

This may sound like a silly question, but how an application looks and how you navigate through it are big factors in how quickly you adapt to it. So when you first start reviewing tools, pay close attention to how the system is laid out, how easy the tools are to use and how they align to the way you plan and think. Of course any platform will require some level of learning and acclimation, but the more you can shorten the learning curve the better.

 FEATURES TO LOOK FOR

Now that we’ve covered the initial steps in your search, here are the categories of corporate meeting planner software software tools that are available. Note that no two software applications are the same or offer the same tools, so make sure to keep a tally of which platforms you review and which platform had particular tools.

Attendee Management

Many solutions will include some level of event registration and ticketing functionality as well as registration form questionnaires and RSVP collection. Often included with this some sort of credit card processing capability to collect payments online. Some solutions will also offer:

Event Project Management

These are the tools for getting basic stuff done, like sending/receiving emails; building budgets; managing checklists and worksheets; and uploading and storing event files and images. In addition, managing and assigning tasks and tracking calendar appointments and items fall into this category as well as things like:

Collaboration and Staffing

A huge benefit of most Web-based applications is that multiple users can log in, communicate and share information inside the platform. Look for software that offers the ability to invite additional users, lets them create their own logins and lets you set permissions for them. Some applications also offer staffing management features like staff scheduling and shared calendars.

Vendor Management

It takes a team to pull off an event, and every event professional knows that the success of your event is as dependent on your vendors as much as anyone. Corporate event management software apps that offer venue management and vendor tracking let you stay on top of contacts, assignments, schedules for catering, audio/visual vendors, rental companies, speakers and more.

Business Management

The business side of corporate events can be simple and straightforward or very nuanced and involved based on the complexity of your event. Standard features can include lead management; event CRM and contact management; proposals and event sales tracking; and billing, invoicing and merchant account integrations for events. More advanced features could include:

Event Marketing

There are two approaches that corporate event management software platforms can take regarding event marketing. One approach is to offer marketing tools like bulk event email sending, event website builders and social media promotion as part of the entire suite. The second approach is to integrate their suite of tools with external marketing applications that are specifically built for marketing (like MailChimp or Constant Contact for email marketing; Wix or Squarespace for building websites; Hootsuite or Agorapulse for social media marketing; Hubspot or Marketo for integrated marketing software).

What are the 7 stages of event planning

As rewarding as event planning is, it can also be exhausting. In fact, Event Coordinator was listed as one of the top 5 most stressful jobs, with some organizers working up to 20 hour days. This means you probably know what it’s like to miss sleep making sure everything comes together!

However, having the right event planning software under your belt can make a world of difference. Like a superhero needs their trusty sidekick, you need a set of event management tools to save you time taking care of logistics, so you can streamline your event to stay more productive and create the best experiences.

Below we’ll review the 9 best event management software, each one useful for different stages of the event planning process. With many events already transitioning back onsite, we’ve also made sure to highlight the best tools for in-person or hybrid events, so you can choose the best option for your unique event.

How to Choose the Best Event Management Software

There are lots of purposes event management software can serve and a wide variety of features available, so start by prioritizing your needs. Do you want to save time handling tedious event management tasks such as creating and updating conference schedules over and over? Would you like to increase attendee participation and help your exhibitors create more businesses? How about saving money with a better event registration / ticketing system?

Next, make sure each tool provides what you need. While you read through the “Organizers’ Favorite Event Management Software” listed below, ask yourself these questions:

Organizers’ Favorite Event Management Software

1. Eventbrite

This is a popular ticketing solution for events ranging from small meetups to large concerts. The system is customizable and can also be used to send email confirmations and reminders. It also allows people to register from both their phones and computers.

They charge an extra 3.5% of the ticket price plus $1.59 per ticket. While Eventbrite is well-known, some organizers think the fee is a bit high.

Summary: Popular for smaller or entertainment events, however a bit pricey compared to other registration tools and all-in-one event planning software. For example, Whova only charges 2% + $0.99 per paid ticket, which can save you several thousands of dollars.

2. Whova (All-in-One Event Management Software)

Whova is an award-winning all-in-one event management platform. It has received the People’s Choice Award and the Best Event App Award at the Event Technology Awards (the ‘Oscars’ of event technology) for multiple years, and it’s also the only event management software on G2’s Global Top 50 Best Software.

Rather than juggling multiple specialized event software platforms, Whova is built to help you manage your events from beginning to end with one system. Key features of Whova’s event planning software include:

Summary: An affordable, mobile-friendly, all-in-one event management platform. Whova is widely used by 30,000+ in-person and virtual/hybrid events in the US/Canada, UK/Europe, Australia, Asia, and more. With the highest ratings in app stores and software review sites among all event apps, Whova offers customers a variety of time-saving tools. The Whova event planning software was a great organizational and communication tool for our meeting participants. The app allowed us to engage each other throughout the event, kept our event paperless and provided us with great memories through the photo sharing. We look forward to using Whova for future conference management. — Jay Harf, Vice President, L’Oreal 3. ConfTool ConfTool helps you manage the submission and review process of academic abstracts and papers. It features advanced import and export options, facilitates communication between authors and participants, and uses customizable submission and review forms for contributions. Organizers can choose between two different plans depending on their requirements: one for smaller events of up to 150 participants with basic features, and one for larger events with a wider range of features. In addition to managing abstracts, organizers also use the Pro package’s conference management software for scheduling, registration, administration, and invoicing, among other features. Summary: If you’re holding a research heavy academic conference and want a reliable tool for abstract management, ConfTool is worth looking into. However, it isn’t currently accessible on mobile, and is designed to support only limited aspects of the event, rather than function as a comprehensive event management software. 4. Boomset Boomset is an event attendance tracking tool that provides check-in, on-demand badge printing and guest list management system. In addition to allowing facial recognition check-in, organizers can also track attendees with RFID-enabled wristbands. Using badges and wristbands, attendees can even purchase merchandise, meals, drinks during events. If you’d like to add a fast check-in tool to your current event planning software, Boomset is a good option to consider. However, if you are hesitating to adopt a special device only for attendee check-in, first check whether your event management app provides a check-in feature with QR scanning. Summary: While suitable for a big festival or a crowded event that needs a fast check-in, you might not want to adopt a special device just for check-in. If so, consider event management apps like Whova, which supports day-to-day check-in, session check-in, session capacity, and attendance management on smartphones. 5. Slack This popular resource for team communication has also been used for session interaction within events. Slack allows you to create different channels for various topics within one workspace; so you can have private channels for your team to communicate, or public ones for attendees to use as discussion topics throughout the event. In addition to group conversation, users can also message each other one-on-one, make video and voice calls, and share files through the app. Summary: A great way to get in touch in the moment, though it will be hard to keep any back-end planning organized. While the easy communication is a great benefit, it can also be annoying for attendees to switch between platforms. You may want to consider a platform like Whova that can integrate communication features with the rest of the event. 6. ProjectManager

3. ConfTool

ConfTool helps you manage the submission and review process of academic abstracts and papers. It features advanced import and export options, facilitates communication between authors and participants, and uses customizable submission and review forms for contributions.

Organizers can choose between two different plans depending on their requirements: one for smaller events of up to 150 participants with basic features, and one for larger events with a wider range of features. In addition to managing abstracts, organizers also use the Pro package’s conference management software for scheduling, registration, administration, and invoicing, among other features.

Summary: If you’re holding a research heavy academic conference and want a reliable tool for abstract management, ConfTool is worth looking into. However, it isn’t currently accessible on mobile, and is designed to support only limited aspects of the event, rather than function as a comprehensive event management software.

4. Boomset

Boomset is an event attendance tracking tool that provides check-in, on-demand badge printing and guest list management system. In addition to allowing facial recognition check-in, organizers can also track attendees with RFID-enabled wristbands. Using badges and wristbands, attendees can even purchase merchandise, meals, drinks during events.

If you’d like to add a fast check-in tool to your current event planning software, Boomset is a good option to consider. However, if you are hesitating to adopt a special device only for attendee check-in, first check whether your event management app provides a check-in feature with QR scanning.

Summary: While suitable for a big festival or a crowded event that needs a fast check-in, you might not want to adopt a special device just for check-in. If so, consider event management apps like Whova, which supports day-to-day check-in, session check-in, session capacity, and attendance management on smartphones.

5. Slack

This popular resource for team communication has also been used for session interaction within events. Slack allows you to create different channels for various topics within one workspace; so you can have private channels for your team to communicate, or public ones for attendees to use as discussion topics throughout the event.

In addition to group conversation, users can also message each other one-on-one, make video and voice calls, and share files through the app.

Summary: A great way to get in touch in the moment, though it will be hard to keep any back-end planning organized. While the easy communication is a great benefit, it can also be annoying for attendees to switch between platforms. You may want to consider a platform like Whova that can integrate communication features with the rest of the event.

what is task management in computer

Task management is an activity in which an individual or team leader tracks a task throughout its life cycle and makes decisions based on the progress. Task management is done using software tools that help effectively organize and manage tasks by using functions such as task creation, planning and assignment, tracking and reporting.

The reports generated assist the management in analyzing the overall efficiency of an individual, department or organization.

Techopedia Explains Task Management

Task management tools are used to track personal, group or shared tasks. The tools may be free or premium software applications, and run in either standalone, LAN-based or Web-based mode. The size and functions of the tools depend on the requirements of the task and on whether they are used for an individual, small-sized or medium-sized business or for a corporate task management’s activity. Typical features include the following:

The team leader is responsible for creating, assigning, prioritizing and monitoring a task to ensure that it is completed on time. When managing a task assigned to a group, some tools provide a real-time view and easy access to all related content and discussions. Administrative features allow administrators to change priorities, reassign tasks, add more time or people to handle the tasks and approve tasks when finished.

With a centralized task management point, it is possible to track and identify a team based on what it is doing, determine the time a task is taking and to determine the team’s efficiancy. Most tools allow users to visually manage a task and to see the history of completed, pending, overdue and ongoing tasks. The reports generated by the tools may contain details such as the start date, deadline, overdue date, task budget, main tasks, subtasks and time allocation.

Task management is therefore an important process that allows supervisors to monitor the time employees spend on a task, the ongoing and completed tasks, and an employee’s workload and performance. This information can be used to balance workloads, forecast bottlenecks and guard against delays and missed deadlines.

Leave a Comment

ten − six =