Event Registration Software For Nonprofits

Event registration software for non-profit organizations is useful for all fundraising events, from the annual walkathon to TV-a-thon. Fundraising event software allows you to track your fundraising goals and spread the word with email and social media marketing tools. In this guide, we review the aspects of Event Registration Software For Nonprofits and how to register non-profit organization.

In this guide, we review the aspects of Event Registration Software For Nonprofits, free tickets for non profit organizations, fundraising event software, and how to register non-profit organization.

Event Registration Software For Nonprofits

Non-profits are busy and underfunded, so any tool that makes your job easier is a welcome one. Event registration software (also known as event management software) is just such a tool. It can help you plan and manage your event registrations seamlessly, with minimal effort on your part.

Event registration software

Event registration software is a tool that helps non-profits manage their event registration process. Event registration software can help you collect and analyze data about your event, communicate with your attendees, and easily manage your event registration process.

Event registration software isn’t just for large events. Even if you’re hosting an intimate gathering or small fundraiser, having an event management system in place is important to keep track of who’s coming and how much they’ve donated so far. Systems like Evana Events allow users to search through records by name or email address to find specific people quickly without having to manually go through every single attendee list on a spreadsheet or Word document–saving time when it comes time for thank-you notes or follow-up emails!

A tool that helps non-profits manage their event registration

Event registration software can help non-profits get more donations, manage their events better and save time by automating the process. Most importantly, it will also build a database of potential donors for future fundraising campaigns.

The great thing about event registration software is that it’s easy to use and requires minimal training for volunteers and staff to use it effectively. The program will automatically calculate the total amount of money raised from ticket sales and give you an option to donate all or part of that money back as a tax deduction.

Event registration software that is free to use with no strings attached

When it comes to event registration software, there are two kinds of free. There’s free-as-in-beer, and then there’s free-as-in-speech.

The first kind of free is what you get when you download a program that has no strings attached at all: no hidden fees, no minimum number of attendees required, and no hidden costs. These types of programs may have a few limitations here and there (for example, some might only allow you to use their event payment processing service) but they won’t nickel and dime you if they don’t need to! This type of truly “free” option is the best because it’ll give your nonprofit more freedom with their finances while also allowing them to focus on running their organization without having to worry about unexpected costs or hidden fees from software vendors.

Event registration software can make your job easier

Event registration software can make your job easier, allowing you to focus on the things that matter most: your attendees.

Event registration software is a tool that will help you manage the registration process for your events. You can use it to collect payments and manage registrations, send out reminders via email or text message, track attendance at each event, generate reports and more. It’s free to use with no strings attached!

free tickets for non profit organizations

Free Charity Ticket Donation and Fundraiser Requests for Broadway Shows in New York City and How to Get Them

A popular fundraising idea for charities and other non-profit entities in the New York City area, is to request free Broadway tickets from Broadway theaters and raffle them off to raise funds for a good cause. Sometimes the tickets are used in a tricky tray, a silent auction, a Dutch auction or a raffle with the provider of the tickets getting an honorable mention in the charity’s program in return.This charitable act is a noble gesture, but often one that bears little fruit for all the parties involved. The first problem is that there are far too many worthwhile charities out there, there are far too many pleading letters and just too much competition between each of the charities for these lucrative, yet elusive, freebie Broadway tickets.

Getting Free Broadway Show Tickets For Your Fundraiser or Charity

Although Broadway show producers find that giving away Broadway tickets to charity can be both ethically rewarding and have a great public relations upside, it is also financially punishing for a show to do it. The logistics of giving away free tickets can be a tiresome burden, something that a show may not want to endure over the long term. Broadway show productions are very expensive to run and giving away free tickets only makes sense if the show has lots of excess ticket inventory (IE the show is not doing very well) or if the show is a huge success and wants to write off some of its profit gains in non-taxable charity donations.

With the high cost of running a Broadway show, Broadway show producers may be stuck in the middle of the ticket sales spectrum and cannot easily afford to hand out free tickets to charities without it coming directly out of their own pocket. The sweet spot is either top Broadway shows giving them away as tax write-offs or bottom shows trying to garner some interest and momentum in their show. All the shows in between will pass. Even though shows at the ends get very little in return.

Broadway Traditionally Aligns With Only One Charity: Broadway Cares/Equity Fights AIDS

When producers do give out free tickets to charities, they tend to do it with a handful of charities they are already aligned with, most notably Broadway Cares/Equity Fights AIDS (BC/EFA). Producers just cannot accommodate the multitudes of other charities out there who are requesting donations for their good causes. Frankly, given how few Broadway shows actually manage to attain that coveted smash-hit status, or even break even, you could say that most Broadway shows are charity cases themselves. Most Broadway shows are actually money-losing ventures, just ask anyone who has invested in a Broadway show.

Any charity asking for free tickets from a show should actually be asking about how to donate food and money to the show production itself, as most artists and show producers are often seen eating Ramen noodles for breakfast, lunch and dinner and are often seen sleeping in the theatre as they cannot afford the sky-high rents of NYC.Ironically, the Broadway shows that are huge hits (and that could actually afford to give away tickets for free) are sold out so far in advance that there are scarcely any tickets available to give away anyway, unless the producer holds back some extra tickets specifically for this task. Even to that extent, the value of the tickets are so high that the show investors often complain if the show gives away any tickets to any other charity than the ones that the Broadway industry is already aligned with.

Broadway show producers are besieged by free ticket requests every week from all kinds of charities asking for donations and after a while it becomes tedious work dealing with all the requests that they get. This is not their job. Broadway producers are supposed to be focused on running their show, not dealing with all the unpaid charity administration as there is no profit in it for them, or their investors. Even the PR is not that good. The only benefit is a sense of doing good and giving back, bit there is a limit to where that becomes an encumbrance and that limit is reached very quickly.

Donation Tax Form 8283

Charities now ask all ticket donors to fill out the tax form Form 8283 (Rev. December 2014). This document comes from the Department of the Treasury, Internal Revenue Service and covers “Non-cash Charitable Contributions”. Donors that were on the fence about giving away free tickets are now even less likely to give them away when they know they have to fill out tax forms that get sent to the IRS. No good deed goes unpunished by the IRS.

The Different Methods Of Distribution At The Event – Which Is Best?

If a charity is successful in getting some ticket donations, they will often use different methods to distribute their tickets and create revenue. One such format is the Chinese auction format, which is a combination of a raffle and an auction (Its also known as penny social, tricky tray or pick-a-prize). Research indicates that it does not matter which particular method is used to raffle the tickets off, as all of these methods usually elicit about the same monetary return for the charity. What does matter is the quality of the buying experience and this is what people will ultimately pay for.

Recommendation for Volunteers, Fundraiser’s and Charities Looking for Broadway Ticket Donations

Convincing a Broadway show producer to provide free tickets is hard enough, but part of the problem is a lack of creativity and thought on the part of the fundraiser’s themselves. Seldom does a charity take the time to think through better solutions than just “Lets just ask everyone we can for free stuff and see what we can get”. We know it is a volunteer job, but the reality is that it is not a simple task that the volunteer has taken on and it will require some creative thinking to be successful. Perhaps the person who assigned someone to this role is at fault in the first place, because they know exactly how hard it is and that is why they gave the responsibility to someone else. They were the smart ones.

Better Solutions Than The Status Quo

A more successful approach that some charities have adopted is to actually buy some popular Broadway tickets well ahead of the date of their fundraiser and then auction them off at their event for a higher net amount. thus creating a profit for the charity. They are essentially doing what a ticket broker does, This strategy has worked very well in the past with great orchestra seats to Book of Mormon or other “top 3” Broadway shows like Wicked and Hamilton. Anything less than a top 3 Broadway show introduces the risk that no-one will buy, or bid, on the tickets because the show is just not-that-hot when the auction event rolls around.

Lack of Value to Show Producer by Donating Tickets

A example of the lack of value that a Broadway show gets by giving out charity fundraiser tickets is that tickets garnered in this manner will often go unused, which annoys pretty much everyone on the production side. They did all this effort to give the tickets away for free and then the person who wins/buys the tickets fails to actually turn up. This leaves an empty seat, which producers really hate.

A Mention in the Charity Program

Broadway producers do not really care if they are being featured in the charity program that is circulated on the night at the charity event. Lets face it, no-one is reading that crappy program that they give out anyway, yet organizers think it is some great accolade.

If charity organizers want to appeal to Broadway show producers, then they are going to have to provide something of greater value than a line entry in a program that no-one-ever reads. It is probably better to save the trees and don’t print the program at all. We could make suggestions here to help with the task, but isn’t that exactly the role that you are supposed to be doing? It seems that everyone who reads this article wants to get impressive results, with minimal amount of effort in this volunteer role, that often goes thankless. Maybe you did not ask for this job, but the reality is that you are now doing it, so either do it well or not at all. It’s your job to come up with creative solutions, so get to it!

Creative Ideas Have The Best Results

Most fundraisers will find that they have much better success when coming up with creative ideas. Using personal contacts (who will be much more likely to take your plea to heart than a random stranger receiving a “To Whom It May Concern” letter), and, in some cases, a willingness to spend money in order to make money, may yield much better results than just blanketing the Broadway producers of New York City with generic requests for free tickets for your charity.

You must remember, a thousand other lazy fundraisers have already blanketed the producers with ticket requests and they did not respond positively to them either. Some even contact us, thinking that we can help them too. It is time for fundraisers to think outside the box and change their tired approach. You know what the task is, so now go and solve it with some creative thinking and some novel ideas, because your charity needs you!

Fundraising event software

It takes a lot to plan and execute a nonprofit event. From getting started with goal-setting and budgeting through organizing and promoting your event experience and finally hosting and engaging with donors, there’s a lot to juggle. Luckily, the right fundraising event software can make organizing an impactful event a breeze.

But even the software buying process can be overwhelming if you don’t know what you’re looking for. That’s where this helpful guide comes in handy!

Here, we’ll cover everything you need to know about event fundraising tools, including:

At Double the Donation, we’ve worked with many different providers in the space, and we gathered some of our top tips for choosing the best fundraising event software for your team. In the end, these practices should help guide your decision-making process as you continue to develop your perfect toolkit of nonprofit technology.

Not to mention, you’ll be all set to get started with optimal fundraising events with the right tools to power your efforts. Let’s begin!

Why Invest in Fundraising Event Software?

Fundraising event software is a critical component of any organization’s fully built-out tech stack. After all, a significant portion of many nonprofits’ overall revenue is collected through engaging fundraising events. And the right tools can make organizing and hosting as easy and effective as ever.

Not to mention, more and more fundraising events are involving increasingly technical aspects. Even in-person gatherings are becoming dependent on behind-the-scenes software and user-facing technology to run smoothly and elevate the event experience.

Thus, if your organization is looking to develop or optimize your event fundraising strategy, investing in the right tools to power your efforts is essential.

Features to Consider For Your Event Software

The term “fundraising event software” can encompass a lot of different kinds of tools. And each one offers key benefits to your organization, the events you organize, and the individuals who support your efforts.

Let’s explore a few of these key functions.

(Top tip: As you walk through the following types of features and functionality commonly associated with nonprofit event software, keep in mind that you may have to prioritize offerings in order of importance. Consider flagging elements as “must-haves” and “nice-to-haves.”)

Online Event Pages

In order to pull off an effective event, it’s crucial that your supporters are aware of the opportunity. And one of the best ways to spread the word about upcoming events involves engaging online event pages or microsites.

Here’s what this event software functionality should include:

Ticketing Services

Make sure your team and your attendees are prepared for your event with intuitive ticketing functionality. Consider these key features:

Payment & Donation Processing

Regardless of whether you’re hosting free or paid events, it’s essential that your team has the tools for processing payments from supporters. This should include:

Peer-to-Peer Fundraising Capability

Peer-to-peer fundraising and nonprofit events often go hand-in-hand. Some of the most impactful social fundraising efforts cumulate in a final event to drive engagement and celebrate success. Think⁠—run/walk/rides and other “a-thon” style events.

Here are a few peer-to-peer fundraising features to consider in your search for nonprofit event technology:

Auction Management

Charity auctions are many nonprofit organizations’ most profitable fundraising events time and time again. So when it comes to event software buying, it’s a good idea to keep auction tools in mind. These typically include:

Data Reporting

Nonprofit events produce a lot of powerful data. It’s important to have the tools you need to collect, analyze, and leverage that information for the greatest results! That’s where an event software’s data reporting functionality comes in.

Consider these key features:

Matching Gift Automation

Did you know that nearly 27 million individuals work for companies that match gifts? But approximately 78% of this group has no idea that their employers offer these programs?

That’s why increasing awareness of match opportunities is essential⁠—and your event software can help! Matching gift software, or event fundraising software with a dedicated matching gift component, should:

Organizations that enhance matching gift efforts by utilizing top software offerings tend to see elevated event and other fundraising experiences. In many cases, it’s the equivalent of a two-for-one sale on charitable donations!

Integrations

Expand your event software’s reach with seamless integrations⁠—especially with the tools your organization already uses on a day-to-day basis.

Software integrations essentially form unified systems between varying platforms, allowing different tools to speak to one another. Therefore, integrating your event fundraising software with your organization’s existing fundraising solutions empowers your technology to do more with less manual tasks and configurations.

As you consider fundraising event software integrations, this might include:

How to Make Your Fundraising Event Software Choice

As you work to narrow down your event technology options, here are a few best practices to keep in mind:

Consider bundling event tools with a comprehensive fundraising platform. While some event tools are made available in an à la carte or piecemeal format, others are offered as a bundle in an overall fundraising software package. In the latter scenario, your event-specific technology may be integrated directly with an online donation tool, CRM, and more for an all-in-one solution. Many organizations prefer this type of software collection for ease of use and seamless communication between platforms.

Set a software budget to guide your buying decisions. One of the best ways to narrow down your available options is to go into the buying process with a set budget in mind. This way, you can devote your time to the software your organization can afford. As you look for cost-effective solutions, be sure to consider base price, startup costs, ongoing fees, expansions or add-ons, scalability, and more.

Seek software with matching gift functionality. Beyond typical event software features, one element that can drastically improve your team’s fundraising efforts⁠—event-based and otherwise⁠—is matching gift functionality. Corporate matching gifts enable many donors and event attendees to double their impact on your cause. Luckily, tools like Double the Donation integrate with top event platforms to enable seamless match identification and automated follow-ups.

Request a demo to see prospective tools in action. Before you make your final decisions, it’s a good idea to request some demos. Many companies can provide access to a pre-recorded video, though a live demo offers a more personalized encounter. As you experience the software in action, consider how the tools will look from a user’s perspective⁠. And don’t be afraid to ask questions, either!

how to register non-profit organization.

If you’re thinking about starting a nonprofit, registering your organization is one of the most important steps. Nonprofits registered as 501(c)(3) organizations are exempt from paying federal or state income taxes. Here are six steps you can take to register a nonprofit.

Name your organization

The first step is to choose a non-trademarked name for your organization. This isn’t a decision you want to rush into—your nonprofit’s name should tell others about your mission and impact.

The name can help you bring in new supporters and grow your community and a name is necessary to register the nonprofit and apply for tax-exempt status. Plus, changing your name down the road can be a hassle.

Once you’ve chosen a name that represents your organization, you need to make sure it’s available. Check with the Secretary of State and the U.S. Department of Commerce to ensure the name hasn’t already been trademarked.

Select a board of directors

Your board of directors is responsible for overseeing the organization and making policy and financial decisions. Depending on what state you live in, you may be required to select the board of directors before registering your nonprofit.

For your initial board members, look for individuals who believe in the mission of your nonprofit. They should also have a certain level of business experience to contribute.

It’s a good idea to look for individuals that have some experience serving on a board of directors. In particular, they need to understand that the board provides governance but doesn’t manage the nonprofit.

Apply for an EIN

Even if you don’t have any employees, you need to apply for an Employer Identification Number (EIN). The IRS uses this nine-digit number to track your organization’s activity.

It’s also a requirement to open a business bank account and to file for 501(c)(3) registered status. You can apply for a free nonprofit EIN on the IRS’s website.

For your initial board members, look for individuals who believe in the mission of your nonprofit.

For your initial board members, look for individuals who believe in the mission of your nonprofit.

File the articles of incorporation

The articles of incorporation make up the primary document that forms a corporation for your nonprofit. This document is not difficult to fill out and should include the following information:

For nonprofits, the articles of incorporation should also include certain language to ensure you’ll qualify for tax exemption. And some states require you to publish a notice in your local newspaper.

Write the bylaws

The bylaws are the rules and procedures for your nonprofit. Even if your state doesn’t require you to have bylaws, it’s a good idea to write them anyway. Well-written bylaws can help you resolve disputes and demonstrate that your organization is managed responsibly.

You’ll also want to include any other details that are specific to your organization. For instance, you may want to address how you’ll handle a conflict of interest or outline the compensation policies for board members.

File for tax-exempt status

Once you’ve completed the previous five steps, it’s time to apply for 501(c)(3) tax-exempt status. Most nonprofits will only do this at the federal level, but some states require that you file at the state level too. You should contact your state tax agency to find out what steps you need to take.

You’ll start by filing Form 1023 with the IRS. If your nonprofit has less than $250,000 in assets and less than $50,000 in gross receipts, you can file page three of the 1023-EZ application.

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