Emr Software For Physical Therapy

Emr Software For Physical Therapy makes it easy for physical therapists to track and bill for their services. Emr Software For Physical Therapy is comprehensive, but with a simple interface that won’t overwhelm you.

In this guide, we review the aspects of Emr Software For Physical Therapy, best physical therapy software, physical therapy software programs, and best physical therapy documentation software.

Emr Software For Physical Therapy

Physical therapists are still looking for billing software that’s easy to use and is comprehensive.

Patient portals are the new way of interfacing with patients.

Patient portals are the new way of interfacing with patients. They offer a variety of features that allow you to communicate with your clientele and keep them informed about their needs.

Patient portals are great for scheduling appointments, sending reminders, or even communicating with patients during treatment. In addition, patient portals can be used for sending invoices and collecting payments from insurance companies on a regular basis so that you don’t have to go through the hassle of doing it yourself manually. And finally, patient portals can even be used as an avenue through which other healthcare providers can share information related to specific cases or general diagnosis!

Using electronic medical records results in fewer errors.

  • Fewer errors.
  • Less time spent on documentation.
  • Less time spent on data entry.
  • Less time spent on transcription.
  • Less time spent on billing.

Getting charting done quicker saves time and money.

If you’re a physical therapist, you know that charting is a huge part of the job. It’s time-consuming, it takes away from your patients, and it’s easy to make mistakes. The thing is: if you have too much on your plate and need to get busy as soon as possible, then it’s usually best not to do things yourself. Charting software for physical therapy can help speed things along so that you can see more patients without sacrificing quality or getting behind on paperwork.

Charting software for physical therapy provides an intuitive interface that allows therapists to efficiently complete all necessary forms in a matter of minutes instead of hours or days—and this saves both time and money!

Physical therapists are still looking for billing software that’s easy to use and is comprehensive.

The best physical therapy software should be user-friendly and able to help the patient with their billing, scheduling, and medical records. Physical therapists want to be able to use their own equipment so that there are no issues when it comes to using new technology. Patients want access to their medical records on an easy-to-use platform as well as an online portal where they can check in for appointments or pay bills online.

best physical therapy software

HENO is a PT EMR company that owns (2) Physical Therapy Clinics in Orlando, FL. We are actively treating patients, and both of our clinics are run and managed on HENO’s EMR. So, we know a thing or two about running PT clinics and we live with the pros and cons of using physical therapy EMR. When we launched our clinics, we searched far and wide for the right EMR. All the Electronic Medical Records companies told us they built their EMR just for Physical Therapists, but we didn’t really trust what they were saying because their PT Software all seemed to be built for MDs and just modified for PT. They didn’t seem to actually understand how therapists think.

Looking back, we were not satisfied with the demonstrations we saw because they all looked the same to us. We just had the feeling each system was actually designed by a software developer who didn’t treat patients or understand Physical Therapy.

So, after reviewing 20 or so of the Top EMRs, we gave up the idea that we would ever find a true Physical Therapy EMR. We finally decided we might just need to build our own EMR. How does the saying go? Sometimes, if you want something done right, you’ve gotta do it yourself? So, what you’ll find on this page are some potential mistakes to avoid when buying your new EMR, and a free, impartial review of the top PT EMRs. If any of the EMRs below look familiar, please take time to post a review of any software package you’ve used before.

Considering Your Options

When it comes to adopting the right physical therapy EMR for your practice, you have many options on the market to choose from. And, while having options is a good thing, it can also be confusing. Investing in new software is a big decision and the last thing you want to do is select a system that you’re going to hate over the long haul. So, we created this guide to help you select a system that you love by giving you some criteria you can use to review vendors, and even letting you see what other Physical Therapists just like you are saying about the Top 7 PT EMRs.

At HENO, we understand that it can feel overwhelming to choose between the top physical therapy EMRs when all the vendors are telling you essentially the same thing such as we’re easy to use and designed specifically for PTs. You may not know what to look for — or how to choose the option that makes the most sense for your physical therapy practice. You may even get vendor blur which is a side effect of talking to several EMRs and not being able to notice a single difference between them

Because there’s a lot to consider, we think it’s helpful to look at side-by-side physical therapy software reviews in one place. That way, you can compare features, prices, system requirements, and other key elements that may influence your decision.

Choosing the right EMR software for your needs is the key to success.

Top 7 Mistakes to Avoid When Selecting a New Physical Therapy EMR

1. Thinking Only About Documentation.

We get it, we’re PTs too. You’re a busy therapist treating lots of patients, so it’s natural for you to want to find the best Physical Therapy documentation software on planet earth. We’re not saying ‘don’t get an EMR that has great Physical Therapy documentation’, but remember that there’s a risk of being a PT who buys new software because your bias for good documentation software may subconsciously downgrade the importance of other parts of your new EMR such as billing, collections, reporting, and general business management.

There’s a risk that you, as a PT, might disproportionately prioritize the importance of the documentation section of your new PT EMR over all of the mission critical business sections within the EMR. PT Clinics need a myriad of different functions in an EMR with documentation being just one of them. If you have a great documentation module in your new EMR, but the claims always get lost, then your business will fail. So, to help keep yourself honest just remember that cash keeps the lights on, and you need to look at the big picture.

2. Buying an EMR Interfaced to Other Billing Software.

The rule of thumb is: Don’t buy an EMR that has a data interface with Medical Billing Software that has a different name. Note, we said if the EMR & the Billing Software have different names, avoid it because it will create lots of hassles for you and your team, and maybe even cause you to lose thousands of dollars in revenues. Run fast when you hear the word interface because it will hurt your PT clinic. Unfortunately, many PT EMR programs build data interfaces with Medical Billing Software programs. These data interfaces are very risky, even when the EMR company owns both EMR and Medical Billing Software.

Why are they risky? Fair question. EMRs that interface with separate, external medical billing software often require the user of the software to remember a long list of potential landmines or rules they need to avoid, or adhere to respectively, in the software. For example, one large PT EMR company recently acquired a billing software, and they published a list of (7) dos and don’ts that look like a complicated map of landmines the user must avoid. Busy PT Clinics don’t have time to memorize long lists of interface problems between their EMR and medical billing software company- it completely defeats the purpose of buying digital software to improve the practice. Just remember to run for the hills, and fast, when you hear interface.

Here are some of the risks Physical Therapy EMRs cause when they develop EMR and medical billing software data interfaces:

Additional risks include:

3. Buying EMR that requires you to buy many other software platforms.

We get it, it’s difficult to run a PT practice without many different business systems and Physical Therapy EMR is only one of them. But it doesn’t have to be that way. Try to find an EMR that covers 90% of your practice needs so that you don’t have to work with 10 different software companies.

If you can, try to find a PT EMR vendor that has EMR, Billing, Documentation Scheduling, Retail & Cash Pay Features, Product Inventory Features, Credit Card processing, Online Patient Appointment Scheduling, eFaxing, HIPAA compliant 1-1 patient texting, and PT Clinic Marketing. The fewer vendors you have to deal with, the more simple your life will be.

4. Clearinghouse Enrollment Forms Problems.

Make sure you understand the complexities of switching to new PT Billing Software. Your PT Clinic cannot afford to lose tens of thousands of dollars due to your new vendor making mistakes with your clearinghouse enrollment forms. Many Insurance Companies like Medicare, Medicaid, Blue Cross Blue Shield, Anthem, and others require you to fill our Electronic Claims Clearinghouse Enrollment Forms and Electronic Remittance Advice (ERA) Clearinghouse Enrollment forms.

Approval for these forms can range from 1-4 weeks depending on the Insurance Carrier because these forms are required for Physical Therapy Billing. So, if you are switching systems, be ready to do so at least 2-4 weeks in advance. Ask your vendor for specifics about how long it will take to complete the new forms.

5. Forgetting to Budget Duplicate Fees.

If you are switching from one Physical Therapy EMR & Billing Software to a new one, make sure you have adequate budget to pay two companies for 3-4 months minimum. The reason for this is because you’ll need to run (2) concurrent Medical Billing Software programs simultaneously in order to work down the old Accounts Receivable in your previous Medical Billing Software while entering all of your new patient demographics and claims in your new Physical Therapy Billing Software. This is typically done by establishing a cut-over date.

For example, you may decide that on December 1st you will enter all new patient demographics, appointments, and claims in your new PT EMR and Billing Software, and from that day forth, you will only use the old software to work down the old Accounts Receivable balance for all outstanding Insurance A/R and Patient A/R. Your old Medical Billing Software company will most likely continue to charge you access fees while you work down your old Outstanding Medical Claims by doing A/R Follow-up.

6. Buying PT EMR Due to Brand Name Recognition.

In the business world, there was this old saying in the 90’s: ‘Nobody ever got fired for choosing IBM’. The meaning of that saying was that it’s better to choose the safe company which, in the case of IBM, was safe because they were large and reliable. No doubt, sometimes when you choose a large company’s products, there is safety because they have a large number of customers, but sometimes you may follow the pack right off the edge of the cliff.

The problem with buying from mega-large PT EMR companies is that their marketing budgets are so large they can use them to mystify potential new PT buyers who don’t understand all the problems associated with the company’s products. We’re not saying it’s a mistake to buy from a company just because they’re well known, but we are saying don’t let that be the only reason you buy from them because it may just mean you’re suffering with tens of thousands of other customers unaware that there is something better they could be using.

7. Using PT EMR That Doesn’t Have A Retail & Cash Pay Platform.

Today’s PT Clinics want to run hybrid clinics. Insurance Reimbursements are shrinking, becoming more laden with challenging compliance requirements, and the cost to run a clinic is going up, so PT Cash Pay Software is becoming a more important thing. If a Physical Therapy Clinic wants to run a cash pay clinic, they need to setup a retail management platform that allows them to do the following things:

The Criteria for Our 2022 Physical Therapy EMR Reviews

Before reviewing any software, we wanted to define our criteria for each review. There are many metrics we could use to measure the quality of our 2022 top PT EMR reviews. We have rated each one of the 7 EMRs here according to the following criteria.

best physical therapy documentation software

HENO is a PT EMR company that owns (2) Physical Therapy Clinics in Orlando, FL. We are actively treating patients, and both of our clinics are run and managed on HENO’s EMR. So, we know a thing or two about running PT clinics and we live with the pros and cons of using physical therapy EMR. When we launched our clinics, we searched far and wide for the right EMR. All the Electronic Medical Records companies told us they built their EMR just for Physical Therapists, but we didn’t really trust what they were saying because their PT Software all seemed to be built for MDs and just modified for PT. They didn’t seem to actually understand how therapists think.

Looking back, we were not satisfied with the demonstrations we saw because they all looked the same to us. We just had the feeling each system was actually designed by a software developer who didn’t treat patients or understand Physical Therapy.

So, after reviewing 20 or so of the Top EMRs, we gave up the idea that we would ever find a true Physical Therapy EMR. We finally decided we might just need to build our own EMR. How does the saying go? Sometimes, if you want something done right, you’ve gotta do it yourself? So, what you’ll find on this page are some potential mistakes to avoid when buying your new EMR, and a free, impartial review of the top PT EMRs. If any of the EMRs below look familiar, please take time to post a review of any software package you’ve used before.

Considering Your Options

When it comes to adopting the right physical therapy EMR for your practice, you have many options on the market to choose from. And, while having options is a good thing, it can also be confusing. Investing in new software is a big decision and the last thing you want to do is select a system that you’re going to hate over the long haul. So, we created this guide to help you select a system that you love by giving you some criteria you can use to review vendors, and even letting you see what other Physical Therapists just like you are saying about the Top 7 PT EMRs.

At HENO, we understand that it can feel overwhelming to choose between the top physical therapy EMRs when all the vendors are telling you essentially the same thing such as we’re easy to use and designed specifically for PTs. You may not know what to look for — or how to choose the option that makes the most sense for your physical therapy practice. You may even get vendor blur which is a side effect of talking to several EMRs and not being able to notice a single difference between them

Because there’s a lot to consider, we think it’s helpful to look at side-by-side physical therapy software reviews in one place. That way, you can compare features, prices, system requirements, and other key elements that may influence your decision.

Choosing the right EMR software for your needs is the key to success.

Top 7 Mistakes to Avoid When Selecting a New Physical Therapy EMR

1. Thinking Only About Documentation.

We get it, we’re PTs too. You’re a busy therapist treating lots of patients, so it’s natural for you to want to find the best Physical Therapy documentation software on planet earth. We’re not saying ‘don’t get an EMR that has great Physical Therapy documentation’, but remember that there’s a risk of being a PT who buys new software because your bias for good documentation software may subconsciously downgrade the importance of other parts of your new EMR such as billing, collections, reporting, and general business management.

There’s a risk that you, as a PT, might disproportionately prioritize the importance of the documentation section of your new PT EMR over all of the mission critical business sections within the EMR. PT Clinics need a myriad of different functions in an EMR with documentation being just one of them. If you have a great documentation module in your new EMR, but the claims always get lost, then your business will fail. So, to help keep yourself honest just remember that cash keeps the lights on, and you need to look at the big picture.

2. Buying an EMR Interfaced to Other Billing Software.

The rule of thumb is: Don’t buy an EMR that has a data interface with Medical Billing Software that has a different name. Note, we said if the EMR & the Billing Software have different names, avoid it because it will create lots of hassles for you and your team, and maybe even cause you to lose thousands of dollars in revenues. Run fast when you hear the word interface because it will hurt your PT clinic. Unfortunately, many PT EMR programs build data interfaces with Medical Billing Software programs. These data interfaces are very risky, even when the EMR company owns both EMR and Medical Billing Software.

Why are they risky? Fair question. EMRs that interface with separate, external medical billing software often require the user of the software to remember a long list of potential landmines or rules they need to avoid, or adhere to respectively, in the software. For example, one large PT EMR company recently acquired a billing software, and they published a list of (7) dos and don’ts that look like a complicated map of landmines the user must avoid. Busy PT Clinics don’t have time to memorize long lists of interface problems between their EMR and medical billing software company- it completely defeats the purpose of buying digital software to improve the practice. Just remember to run for the hills, and fast, when you hear interface.

Here are some of the risks Physical Therapy EMRs cause when they develop EMR and medical billing software data interfaces:

Additional risks include:

3. Buying EMR that requires you to buy many other software platforms.

We get it, it’s difficult to run a PT practice without many different business systems and Physical Therapy EMR is only one of them. But it doesn’t have to be that way. Try to find an EMR that covers 90% of your practice needs so that you don’t have to work with 10 different software companies.

If you can, try to find a PT EMR vendor that has EMR, Billing, Documentation Scheduling, Retail & Cash Pay Features, Product Inventory Features, Credit Card processing, Online Patient Appointment Scheduling, eFaxing, HIPAA compliant 1-1 patient texting, and PT Clinic Marketing. The fewer vendors you have to deal with, the more simple your life will be.

4. Clearinghouse Enrollment Forms Problems.

Make sure you understand the complexities of switching to new PT Billing Software. Your PT Clinic cannot afford to lose tens of thousands of dollars due to your new vendor making mistakes with your clearinghouse enrollment forms. Many Insurance Companies like Medicare, Medicaid, Blue Cross Blue Shield, Anthem, and others require you to fill our Electronic Claims Clearinghouse Enrollment Forms and Electronic Remittance Advice (ERA) Clearinghouse Enrollment forms.

Approval for these forms can range from 1-4 weeks depending on the Insurance Carrier because these forms are required for Physical Therapy Billing. So, if you are switching systems, be ready to do so at least 2-4 weeks in advance. Ask your vendor for specifics about how long it will take to complete the new forms.

5. Forgetting to Budget Duplicate Fees.

If you are switching from one Physical Therapy EMR & Billing Software to a new one, make sure you have adequate budget to pay two companies for 3-4 months minimum. The reason for this is because you’ll need to run (2) concurrent Medical Billing Software programs simultaneously in order to work down the old Accounts Receivable in your previous Medical Billing Software while entering all of your new patient demographics and claims in your new Physical Therapy Billing Software. This is typically done by establishing a cut-over date.

For example, you may decide that on December 1st you will enter all new patient demographics, appointments, and claims in your new PT EMR and Billing Software, and from that day forth, you will only use the old software to work down the old Accounts Receivable balance for all outstanding Insurance A/R and Patient A/R. Your old Medical Billing Software company will most likely continue to charge you access fees while you work down your old Outstanding Medical Claims by doing A/R Follow-up.

6. Buying PT EMR Due to Brand Name Recognition.

In the business world, there was this old saying in the 90’s: ‘Nobody ever got fired for choosing IBM’. The meaning of that saying was that it’s better to choose the safe company which, in the case of IBM, was safe because they were large and reliable. No doubt, sometimes when you choose a large company’s products, there is safety because they have a large number of customers, but sometimes you may follow the pack right off the edge of the cliff.

The problem with buying from mega-large PT EMR companies is that their marketing budgets are so large they can use them to mystify potential new PT buyers who don’t understand all the problems associated with the company’s products. We’re not saying it’s a mistake to buy from a company just because they’re well known, but we are saying don’t let that be the only reason you buy from them because it may just mean you’re suffering with tens of thousands of other customers unaware that there is something better they could be using.

7. Using PT EMR That Doesn’t Have A Retail & Cash Pay Platform.

Today’s PT Clinics want to run hybrid clinics. Insurance Reimbursements are shrinking, becoming more laden with challenging compliance requirements, and the cost to run a clinic is going up, so PT Cash Pay Software is becoming a more important thing. If a Physical Therapy Clinic wants to run a cash pay clinic, they need to setup a retail management platform that allows them to do the following things:

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