Task management software helps you to manage your employees’ tasks and projects more efficiently. This means that you can spend less time on administrative tasks and more time doing the things that only you can do—like making sure your business thrives! With Hubstaff Tasks, you can create a central place for all of your employees’ work (and everyone in your company will be able to see what everyone else is responsible for). You can assign specific tasks with deadlines so there’s never any confusion about what needs doing when or who should do it. Plus, because Hubstaff Tasks works directly within the Hubstaff app, all of this information stays up-to-date across all devices so there are no extra steps required once assignments have been placed into a project plan.
In this guide, we review the aspects of Employee Task Management Software, employee task management app, personal task management software, and best task management software for individuals.
Employee Task Management Software
Task management software is a tool that helps you manage your to-do list, deadlines, and workflows. It can be used by individual employees, or it can be used by entire teams. You can use to organize your team’s work and manage tasks on a daily basis. In this guide, we’ll go over what task management software is and why it’s necessary. We’ll also take a look at some of the top features offered by Hubstaff Tasks and how they help you get things done more efficiently.
What is Task Management Software?
Task management software is a tool that helps you organize and manage your team’s tasks. It allows you to assign tasks to your employees, track their progress and get alerts when they are done. It also allows you to collaborate with your team members so they can see what needs to be done and help each other out.
What Features Does Task Management Software Offer?
Task management software is a tool that helps you manage your team’s tasks. You can use it to organize, assign, and track their progress on projects. It’s ideal for small businesses or solo entrepreneurs who have a hard time staying on top of everything.
Task management software can help you manage your team’s tasks and time so you can focus on running your business instead of worrying about making sure everyone has what they need to complete their assigned projects.
How Does Task Management Work?
Task management software is a great tool to help you keep track of every project and task within your company. It allows you to assign tasks, set deadlines, and receive updates on all of your projects. Task management software is often used in conjunction with employee scheduling software so that employees can easily see what projects they are working on at any given time.
Task management software helps teams run more efficiently by reducing miscommunications and improving communication between team members. This makes it easier for everyone on the team to know exactly what their responsibilities are and when they need to complete them by (if applicable). With this information at hand, workers can stay focused on their work while still being able to collaborate effectively with others who have similar roles in completing larger tasks or projects within the organization
Why Do You Need Task Management Software?
Task management software is a great way to keep track of everything that your employees are working on. It’s also very useful for managing their tasks and making sure they’re working efficiently.
- You’ll know who is doing what, when and how much time they’re spending on each task. This helps you see which employees are working hard and which ones aren’t (and it lets you let them know if they could be doing more).
- With task management software you can also see who has been assigned which project or task, so that if someone needs help with something, you have an easy way of knowing who should step in.
How Do I Manage Employee Tasks with Hubstaff Tasks?
- Create tasks.
- Assign tasks to specific employees or groups of employees.
- Track time spent on tasks by individual employees and see which tasks take the longest to complete, as well as how much time you’re spending on each task yourself!
employee task management app
The way teams work in the workplace is changing rapidly. What was one restricted to the use of notebooks, notepads and reminders is now a tedious process of finding and using the right kind of cloud-based task management app. And it’s not just task management, anyone who has ever been a part of a project would vouch for the fact that everything we know about managing a project or business is changing with the increasing technological trends and automation.
So far, the changes have worked in the favor of business world. The reason is that every business, large or small, juggle a number of projects, plans, tasks, and people at the same time. And it turns out that it’s getting more and more difficult for project managers as well as teams to keep an eye on what they’re doing and what needs to be done next. Now, having a dedicated app or software solution that helps them plan better and stay organized throughout the day sure sounds promising.
What is Task Management App?
In the above lines, we’ve highlighted the fact that businesses are now considering technology and automation as a major investment. But here’s an important question: What is the most useful software or app for your business?
The answer is “task management app”. It’s basically a web-based platform that allows everyday users and businesses to manage their to-do lists in the most efficient manner. It provides you with the tools to create, assign, collaborate, track, and deliver tasks within the desired time frame and quality standards.
Why is Task Management Important?
To begin with, like most employees, you have at least 20 different tasks and activities in your to-do list for the day. Now, not every task in your list holds the same significance as the other. Some of them are urgent and some of them can easily be taken care of later in the day. This is where practices like task management and time management prove most useful.
Task management is deemed extremely important for every project manager and team because it allows them to keep a close eye on their priorities and become more productive each day. With the right task management app, it’s easier to set priorities, explore the art of delegation, communicate directly on tasks, track task progress in real-time, and stay on top of your routine work.
Let’s take a quick look at the key benefits that come along with a task management app. Usually, a task management software offers:
What is the Best Task Management App?
From the Fortune 500 companies to solopreneurs, more and more organizations and working professionals are using online task management app to stay focused and on top of things. There are some incredible task management apps available in the market. To make things easier, we have compiled a list of tools that make task organization, visual planning and scheduling easier and faster.
18 best task management apps for 2019
ProofHub is an advanced task management software that gives you full control over your tasks and helps you manage your projects effectively. Whether you’re a team manager or member, it acts as one place for all your projects, teams, and communications.
Essential – $50/month or $45/month (billed annually)
Ultimate Control – $99/month or $89/month (billed annually)
2. Workfront
In this digital age, Workfront is a great tool to manage tasks and keep things organized. Workfront combines project management, intelligent work automation, and in-context collaboration so your team can do the right work, and deliver that work faster.
Pricing details available by quote.
3. Ticktick
Ticktick is a popular to-do list, checklist, and task manager application. Millions of people are already using this task management app to capture ideas, organize to-dos, and make the most of life. It comes with a clean interface that enables users to manage tasks easier, faster, and better. It supports real-time syncing across multiple platforms. It can be easily integrated with third-party calendars and works well with Siri too.
Ticktick Premium – Annual plan for $27.99 (less than $2.4/month)
4. Podio
Podio is a customizable work management solution that leaders trust and employees love working on. With content, conversations, and processes structured and together on one tool, Podio creates the focus and clarity your people need to get their best work done.
Basic – $9 or $ 7.20 (annual)
Plus – $14 or $11.20 (annual)
Premium – $24 or $19.20 (annual)
Enterprise – Details available by quote
5. ProProfs Project
ProProfs Project is a feature-packed platform for planning and managing tasks without a hitch. It lets you set up project dashboards, assign tasks to team members, and visualize progress effectively. Its interactive Gantt charts and Kanban boards allow you to track how work is progressing in real-time. And the best part is that you can extract critical insights into team performance and work progress with detailed project reports. These reports are presentation-ready and can be shared instantly using a secure URL.
Why use ProProfs Project?
ProProfs Project – $39.97 (Billed annually)
6. Samepage
Samepage is one of those tools that make task management easier and faster. Share and edit content on living pages with other team members in real time. Whether it’s video conferencing, team chats, direct messaging – whatever your communication preferences are, Samepage has got you covered.
Pro – $8/member/month ($7 when billed annually)
7. Flow
Flow is a beautiful, flexible project and task management software. It can be easily customized to any workflow or project-type. It lets teams plan ahead, set priorities, and track projects from start to finish. Visually map out tasks and deadlines, share your plan with your team and easily update it as work progress and things change.
Basic – $4.79/member/month
8. Workboard
Workboard is a task management solution that provides you with a way to be aligned, fully engaged, and easily working towards the results at a high speed.
Goals & Metrics – $50 per month (group discounts offered)
9. HiTask
Hitask is a unique project and task manager for teams. It helps to focus on team collaboration, getting tasks done and manage an entire project. It removes the complexity from the project management and puts you in control. With Hitask, you and your project team can quickly set-up new projects, assign and share tasks, and synchronize everything across all devices.
Team Business – $4.98/user/month
Enterprise – $12.98/user/month
10. Meister Task
MeisterTask is the most intuitive collaboration and task management app on the web. MeisterTask’s customizable dashboard is your gorgeous starting point into a productive day. See what’s been done in your projects while you were away, get a quick overview of your open tasks, and decide what to focus on that day.
Pro Plan – $8.25/user/month
Business Plan – $20.75/user/month
Enterprise Plan – Details available by quote
personal task management software
We have the #1 Online Project Management Software for effective project management.
Have you been thinking of adopting a personal task management software but are not sure which one to go for, considering the overwhelming number of tools available on the market?
Well, don’t worry! We’re here to help.
Tools for managing personal tasks help outline your work in an easy-to-access place. Using these, you can set up project dashboards and create your to-do lists indicating the tasks to be delivered along with their due dates and level of priority. This way, you do not initiate work on other tasks and projects, pushing the ongoing work further down the schedule. If this happens, then you will not only delay the ongoing project but also end up disturbing the schedule of the upcoming projects and tasks.
Thus, these tools ensure you have your work clearly laid out and you do not take on more than you can effectively deliver.
Simply put, a personal task management tool offers a forward-looking plan of action, enabling you to follow a clear-cut path of project execution while achieving your goals on time and within budget.
In this blog, we will look at the top 15 personal task management software along with their features, pros, cons, and pricing in detail.
What Is the Difference Between a Personal Task Management Software and a Professional One?
Contrary to popular belief, personal and professional task management software are not the same. Yes, both help you manage tasks at the end of the day, but the capabilities required and the scale at which it is used are what differentiates the two.
While a professional task management tool will be equipped with capabilities such as instant messaging, resource management, and baseline comparison, a personal task management tool might not offer you these but work perfectly fine for handling personal tasks for an individual. Likewise, a personal task management tool might not offer scalability, which is again fine for an individual looking to keep track of their tasks during a certain duration of time.
Why Do You Need a Tool for Personal Project Management?
Let’s admit it! We all need an action plan to accomplish our daily tasks on time. For this, we require a medium that can help track tasks and tick them off once they’re done. This is exactly what a personal task management software does.
So, let’s check out the advantages of onboarding the best personal task management software.
1. Smooth Task Management
An ideal tool enables you to carry out your tasks smoothly from start to finish. It allows you to create your schedule, assign tasks to yourself, and define the due dates. This paves the way for hassle-free execution as you have a well-planned, crystal-clear workflow right in front of you.
2. Effortless Task Prioritization
While you go about setting up your tasks, it is important to establish their priority level. Setting taks priority ensures that you take up the time-sensitive or important tasks first. This further ensures that you are done with tasks that require your undivided attention and expertise. Thus, you can view the priority levels using the tool and approach tasks in order of their importance.
3. Real-Time Alerts & Notifications
We’re humans and we may miss out on important dates while managing tasks. For this reason, a tool offers real-time alerts and notifications that make sure that you are aware of an approaching deadline and start working on it immediately. So, set up task alerts and notifications and never let the deadlines bog you down.
4. Easily Customizable Views
The best personal project management tool offers easy customization. Whether you wish to analyze progress with a big-picture view of your tasks using a Gantt chart or want increased visibility into tasks with a Kanban board, a tool allows you to do it all simply by switching to a different view within seconds. Also, you can customize the way your dashboard looks or customize your workflows to adjust to changing needs and requirements.
5. Ready-to-Use Templates
Using a tool’s templates is a convenient and faster way to get started. These are professionally designed and easy to use. You simply have to tweak a few task names, add in the deadlines, and you’re good to go! Besides, you can prioritize tasks and view the progress the same way as you do when you build your workflow from scratch.
6. Accurate Time Tracking
The time tracking ability of a tool is your personal project tracker. With this, you can track which tasks end up taking most of your time so you can set a more accurate timeline the next time you set up a similar task’s deadline. This will ensure that you encounter lesser or no instances of missed deadlines due to misappropriation of the amount of work on a task.
7. On-the-Go Access
In today’s world, accessibility is a given. So, whether you need to buy groceries right from your couch or need to manage your tasks from anywhere and anytime, you don’t need to grapple with anything. The right task management tool will enable you to control all the moving parts of your workflow right from where you are.
List of the 15 Best Personal Task Management Tools
With hundreds of personal task management tools available in the market today, it’s not easy to select ‘the one’ for your business.
But, don’t worry. We have done all the heavy lifting and curated a list of the top 15 task management software that you can choose from.
Let’s get right into it!
ProProfs Project is a one-stop solution for all your personal task management needs. It promises a quick setup and ensures that you achieve what you’ve set yourself up for within the set timeline.
The tool acts as your personal project manager to help you stay ahead of your tasks and hit your goals faster. You can prioritize tasks and set dependencies between tasks, giving you ultimate control over how you execute tasks. Also, the tool comes with an impressive visualization ability that ensures real-time visibility into task progress. Besides, its reporting capabilities give rich insights into key project metrics effortlessly.
Key Features of ProProfs Project:
Essentials – $2/user/month
Premium – $4/user/month
Trello, a Kanban-style task management tool, is great for handling personal work. It lets you split your work into manageable lists. Using these lists, you can plan your schedule for the day and keep track of overall progress and upcoming events, thus boosting productivity.
Asana is a feature-rich personal task management app that offers a simple platform that is easy to onboard and navigate. You can view progress using List, Board, and Calendar view. Also, you can create sections for tasks and view work according to a specific category.
Airtable is one of the best personal project management tools for tracking personal goals and tasks. You can view your tasks for the week and check which tasks are completed and which are still pending. The tool lets you set up task status as ‘Canceled,’ ‘Needs Follow-up,’ ‘Started,’ ‘Not Started,’ and much more so that you know exactly what the task status is at a glance.
Key Features of Airtable:
Microsoft To-Do is one of the efficient to-do list apps. It is your daily planner that helps set up tasks, add due dates, and stay on track throughout the day. This way, you can speed up the workflow and get done with your tasks sooner than expected. Also, you can set up reminders for tasks so that nothing slips through the cracks.
Key Features of Microsoft-To-Do:
Capterra Score: Not available
Google task is personal project management software that helps streamline your day-to-day tasks. You can create and edit a task to adjust to existing task requirements. It lets you create task lists consisting of your most important to-dos simply by long-pressing the app’s icon.
Key Features of Google Task:
Get in touch with the company for a quote.
Todoist is one of the best to-do list tools. It helps organize your work by adding tasks and assigning tasks to yourself. You can even set up recurring task due dates, saving time and effort simultaneously. Moreover, the tool allows you to personalize your task views, thus making it easier to track progress on the go.
ClickUp is a personalized daily task management software for individuals. Using List, Board, and Calendar views, you can visualize how far you are from achieving your goals in real-time. This helps you stay informed and work towards your goals more efficiently. Also, you can prioritize work so that you start the important or urgent tasks first.
Any.do helps bring calm to the everyday individual project management process. It helps keep everything together and start-off tasks one by one with a crystal clear workflow in place. Its task management ability lets you create a task and sync the updated data to your laptop, desktop, mobile, and even your smartwatch within seconds!
Evernote is an excellent personal task management application. It helps organize your schedule and link tasks to the calendar with maximum ease. You can access text from anywhere within the tool, whether in a note or an attachment. Also, the app enables you to connect both personal, and workplace Google Calendar accounts as per your need.
Key Features of Evernote:
Starts at $3.21/user/month.
Notion, one of the best to-do list tools, helps manage personal tasks with maximum efficiency. You can categorize your tasks under different columns for enhanced visibility. These columns may be ‘Today,’ ‘Later,’ ‘Low Priority,’ ‘High Priority,’ ‘In Progress,’ or ‘Completed.’ Once you’re done, you can check off the tasks and achieve them.
Remember the milk is a personal task management software that caters to tasks much like its name! It helps set up your daily tasks faster with ‘Smart Add’ on the desktop using a keyboard shortcut. The platform’s ‘Favorite’ feature allows you to add your favorite lists, tags, locations, and contacts under a Favorites group.
Key Features of Remember the milk:
Things is one of the best to-do list tools for taking control of your workflow. You can add tags, checklists, and a timeline to your to-dos easily. You can even segregate tasks using separate lists for Morning and Evening. This helps in differentiating what needs to be done soon and what can be done later without affecting the final outcome of the scheduled tasks.
Get in touch with the company for a quote.
ToodleDo is great for structuring your everyday task list and checking how things are moving forward. You can make task notes that you can refer to anytime. The tool lets you set up custom alarms for tasks, ensuring that you get things done well within the defined timeline. Moreover, you can even track time spent on a particular task.
Key Features of ToddleDo:
Smartsheet, a spreadsheet-like platform, is one of the best personal project management apps. It lets you organize and prioritize your tasks so that you can get done with the important, urgent, or impactful tasks right at the onset. Also, you can set up subtasks for better task management and create dependencies between tasks so that you know which tasks to accomplish first.
Key Features of Smartsheet:
How to Choose the Best Personal Task Management Tool?
Choosing a personal project management software from hundreds of options available in the market is not easy. But you can make the process easier by taking into account some key criteria while selecting a tool for your daily goals management.
1. Core Personal Task Management Features
The best personal project management app offers some key features that are indispensable for good task management. These features include customizable views, task notifications, time tracking, and on-the-go access. These features ensure that you are equipped with everything you need for tracking and completing your tasks as per the day’s schedule.
2. Affordability
When you’re simply looking to streamline processes and increase the day’s output for your own work, you don’t want to spend a fortune on a tool, right? Thus, it is imperative that you take a look at a tool’s pricing structure before adopting it. Look at the features that it offers in its various plans.
Does it offer a free trial for you to test the tool’s efficacy before actually going ahead and investing in it?
Will you be able to invest in the tool even if you run into minor losses in the future?
These are some of the questions you must ask yourself before selecting a tool. After carefully reviewing, go for a tool that is affordable in the long term.
3. Android/iOS app version
For you to manage your daily tasks, you must be able to track your progress regardless of where you are. And for this, you need a tool that you can access using an Android/iOS app version. This powers you with the ease of handling tasks, leading to effortless personal project management.
best task management software for individuals
When it comes to different types of time management software, we’re certainly not starved of choice—and if you’re looking to organize and manage your workload more efficiently long-term, you’ll definitely want to think about investing in a task management app. The right task management tool helps you stay on top of all of your commitments and visualize progress as priorities change.
But of course, not all task management apps are created equal, and whether you intend to use the tool for personal or professional reasons can make a huge difference. To help you find the right solution for your needs, we’ve broken out the main difference between personal and professional task management apps —with best-in-class examples for both.
What are the main differences?
While many task management apps share similar features, they often have very different levels of detail, incorporation and control—and much of this hinges on whether you want to use the tool for professional or personal purposes.
If you want to use a task management app for personal use, you probably only require basic to-do list features to keep on top of things, but if you’re using the app for professional purposes, it’s a whole other ball game. To be able to track progress on work, report on where effort is spent, update status, prioritize tasks and create planning timelines, you’ll likely want feature-rich project management features, as well as budget tracking and time tracking capabilities. Some professional task management app also let you set deadlines, compare estimated time vs actual time on tasks, and set automatic reminders.
Then of course there’s the issue of whether you’re working as a team or as an individual. Not all task management apps offer team collaboration features, scheduling, and shared visibility. Even as a solo professional, you may want personal goal and milestone features which more basic personal task management apps don’t offer. With these nuances in mind, we’ve pulled together some of the best task management apps for personal and professional use.
Best task management apps for personal use
One of the most popular simple personal task management apps currently available. As the name suggests, Remember the Milk is designed for staying on top of life’s small to-dos. It’s powerful enough to let you organize task priorities, due dates, repeats, lists and tags, and get reminders via email, text and mobile notifications. You can also share your lists to keep friends and family in the loop, and integrate with Gmail, Google Calendar, Evernote and more.
With Google Tasks you can manage, capture, and edit your tasks anytime and anywhere, with to-do lists that sync across all your devices. Though this app is simple and clutter-free, you can still add details and sub-tasks. An obvious choice for people who use Google products, Google Task’s integrations with Gmail and Google Calendar make it easy to link up information across your personal online space.
Microsoft To Do is a cloud-based task management app that lets you manage your tasks from a smartphone, tablet and computer. The smart daily planner helps you stay on track, and you can break tasks down into simple steps, add due dates, and set reminders, as well as share your list with friends and family.
One for the Apple crowd. Things is an award-winning personal task management app that helps you achieve your goals. You can use checklists to break down the finer details of a to-do list, view your calendar events with your to-dos, which gives you an outline of your schedule, and plan your week ahead with the new Upcoming feature, which shows everything in your diary for the next week, including scheduled to-dos, deadlines, and calendar events.
First and foremost an app for capturing and organising ideas, Evernote also helps you stay on top of your tasks by creating to-dos in your notes, which puts your jobs in context. It also removes the need to switch between notes and a dedicated task management app, which can interrupt your flow. You can even add due dates, reminders and flags to help you stay on track and ensure nothing gets lost.
One of the more developed personal task management apps, OmniFocus is designed to capture thoughts and ideas and turn them into tasks and to-dos, helping you focus on the right things at the right time. Because it’s deeply integrated with Apple, OmniFocus can become a seamless part of your daily life, and allow you to stay organized on all devices.
Best task management apps for teams
Unlike most team task management apps, Timely marries task organization and automatic time tracking, helping teams effortlessly visualize progress and see how long different deliverables actually take. Teams simply create or assign new tasks, and drag and drop them to their calendar to plan their schedule. With live progress bars, deadlines, and capacity calculations, everyone can plan work, track progress and manage priorities from one tool.
Flexible, agile, and super easy to use, Todoist allows you to create a to-do list on an intuitive note-taking interface, and then assign work from there to your coworkers. You can use the app to upload files, notify people, set recurring due dates, centralize repetitive admin, and even color-code tasks by their level or urgency or importance. There’s even a productivity view called Karma that gamifies your progress against each task.
As a task management app that allows teams to collaborate, plan, analyze and manage everyday tasks, nTask is popular with both small businesses and individuals. It provides tools that enable collaboration between team members, and makes it easy to generate progress reports, assign tasks, set recurring tasks, and share files.
If your team uses Microsoft, you might want to think about using their Planner, which helps you organize teamwork using visual, intuitive and collaborative task management. You can use the app to create content-rich Kanban boards complete with files, checklists and labels, helping everyone on your team feel empowered, no matter their role.
One of the most popular task management tools for teams is MeisterTask, which provides all team members with an overview of work in progress, from conception to completion. The Kanban-style boards help digitalize workflows, and the Gantt-style timeline helps drive efficiency, ensure deadlines are kept, and keep teams aligned.
Toodledo is a collection of powerful tools that help improve your productivity by creating powerful to-do lists. You can use folders, tags, contexts and subtasks to ensure your lists are organized as competently as possible, and the app also allows you to sort and search through your tasks, create structured outlines, and track your working habits, as well as collaborate with coworkers, friends and family.