Employee Attendance Management Software

With the help of an attendance management software, you can easily manage your staff. You can keep track of their attendance and hours. In addition, you can also automate the calculation of employee vacations and leaves. This will make it easier for you to manage your employees and their leaves as well as their working hours on a daily basis.

In this guide, we review the aspects of Employee Attendance Management Software, attendance tracking software for small business, attendance and time tracking software, and student attendance tracking software.

Employee Attendance Management Software

SysTime is a system that helps you manage employees and their attendance. It offers an easy way to keep track of employee attendance, automate the calculation of their vacations, and much more. In this article, we will discuss employee attendance management software and how it can help you manage your workforce.

Keep track of employee attendance and hours.

Employee attendance and hours tracking is a critical function for any business. It’s essential to know who is present and working, especially when you’re looking at employee attendance in the context of managing overtime or sick leave. As a manager, you need to be able to see your employees’ schedules, notes on their performance and much more.

Keeping track of employee hours has never been easier with time clock software that integrates with our award-winning payroll system. Our timekeeping software empowers managers by providing them with insights into employee behavior patterns so they can make informed decisions about hiring, scheduling or firing based on real data versus hunches or assumptions. Employee attendance management software helps businesses identify trends in employee attendance while minimizing errors associated with manual timekeeping processes such as punch cards or spreadsheets—or even worse—no process at all!

Automates the calculation of employee vacations and leaves.

It automatically calculates employee vacations and leaves. It also determines overtime, sick leave, other leave types such as bereavement or jury duty.

Simplifies the whole process.

If you’re looking to streamline your employee attendance management process, then look no further than a comprehensive employee scheduling and attendance software solution. With this software, you’ll be able to manage all aspects of the employee schedule—from scheduling work shifts and breaks to keeping track of time off requests and absences.

This software will also help managers create an accurate picture of their workforce by providing data on average hours worked per day/week/month, average hourly rates for each employee (based upon seniority), overall productivity levels in terms of revenue generated per hour worked, etc.

Employee time tracking software can assist in reporting on attendance trends by tracking frequency of employee tardiness or absence across different departments or regions. This is useful information when it comes time for budgeting purposes as well as planning team meetings that take place outside normal working hours (e.g., weekly departmental meetings).

One can create multiple shifts and assign these to employees.

You can create multiple shifts and assign these to employees. In addition, you can set up rules for automatic shift assignments based on availability, skills, seniority and other factors. This way the software automatically assigns the most suitable employee for a particular shift without any intervention from your end.

Set up rules for automatic shift assignments based on availability, skills, seniority, etc.

You can also set up rules for automatic shift assignments based on availability, skills, seniority, etc. For example:

  • Assign employees to shifts based on availability
  • Assign employees to shifts based on skills (for example: assign a skilled employee who has time-off restrictions).
  • Assign employees to shifts based on their work history. For example: assign an employee with a high attendance rate to more difficult shifts that require more experience in order to ensure they don’t get bored or lose interest in the job and start slacking off.

Easy attendance tracking

You can easily track employee attendance, hours and vacation time with this software. It automates the calculation of employee vacations and leaves, which saves you from doing it manually.

One can create multiple shifts and assign these to employees as per their availability or skillset. In addition to that, one can also set up rules for automatic shift assignments based on availability, skillset etc.

attendance tracking software for small business

Time and Attendance systems aren’t the magic solution to time theft and optimizing workforce management that many small business owners think they are. While these time tracking systems do help in a variety of ways (most notably by increasing employee accountability and streamlining payroll), there are some common drawbacks depending on which software you choose to use.

The Downsides of Choosing the Wrong Attendance Solution

Keeping these downsides in mind, it becomes clear that the wrong choice of time clock software could end up setting your small business back. Not to worry – we’re going to list out some of the top 12 choices of time and attendance software, based on the features they offer, the customer support they provide, and their ability to avoid the pitfalls we’ve outlined above.

Time and Attendance Software for Small Businesses

Kicking off our list of the best time and attendance software we have Buddy Punch. In addition to avoiding most of the pitfalls we listed above, Buddy Punch offers responsive customer support, simplicity for the sake of your employees, and a wide range of features that empower business owners to manage employee hours.

Being able to monitor clocking in and out is one thing, but Buddy Punch goes above and beyond with features like GPS Tracking, Biometric Facial Recognition, OT Calculations, Notifications, Self-service Employee Shift swaps, Automatic Punch Outs, Payroll integrations, and more.

To illustrate the power these features have, we’re going to detail how you can make use of them to improve your workforce management.

Note: If you’d rather get hands-on experience with Buddy Punch, it’s worth making use of Buddy Punch’s free 14-day trial. You can see first-hand how simple and powerful this timekeeping solution really is.

Struggling with making adjustments due to the growing popularity of Work from Home and remote working? Buddy Punch’s GPS tracking feature gives you the same level of control you’d have if you were working with your team on site. Log the location of every employee when they clock in, group them by location, or disable this feature outright for employees that have earned more trust.

Completely eliminate your fears of time theft or buddy punching by completely eliminating the capacity for it to even occur. Facial Recognition turns any device your employees are using into powerful security measures, taking a photo to ensure that the person clocking in is who they say they are (and when).

Never lose track of overtime payments again. What small business owner wants to keep paying out time and a half? You can select from over a dozen overtime types to calculate compensation on a per-employee basis. If Buddy Punch is missing the type of overtime your business needs, you can reach out and we’ll get it added.

How often are you or your employees caught off guard by issues with staffing? Maybe a worker needs to request time off and is afraid to approach you, or you reschedule a team member and they’re somehow unaware until it’s too late. The notification feature resolves all of these types of issues.

Speaking of staffing, the Shift Trades and Covers features allows employees, managers or administrators to initiate shift trades between employees. The covers feature also allows someone to take over for a team member’s shift, when that team member is unable to work for whatever reason.

Dealing with forgetful employees who tend to let the clock run a little too long at the end of the day? The Automatic Punch Out feature lets you designate a time when they have to be signed out automatically, reducing overtime and encouraging your team to better manage their work-life balance.

Buddy Punch integrates seamlessly with a lot of the most popular Payroll software on the market. We’re talking big names like Zapier, ADP, Paychex, and more (click here to view the full list). This was accomplished to make it easier to use Buddy Punch as a time tracking solution without having to change your payroll process.

Buddy Punch Offers Many Other Features

Even with all we’ve mentioned so far, there’s still more that Buddy Punch has to offer small business owners. We know that every manager has their own style, their own requirements for their business, and their own workforce to manage – so we give you all the tools to mix and match as you need.

And even that isn’t the end of everything Buddy Punch delivers. There’s also a help doc center which answers FAQs and contains useful articles on how to best utilize Buddy Punch. Additionally, our support team is always available via live chat to answer questions or to provide a one-on-one personalized demo of our software (book by clicking here).

Buddy Punch’s Online Reviews

What do business owners have to say after using our software? As of this post’s writing, Buddy Punch has 4.8 out of 5 stars and 673 reviews on Capterra.

Let’s pull a few reviews and hear directly from users with less than 10 employees in their workforce… (Alternatively, click here to explore the full list of reviews.)

“This product was easy to use from day one and entering the employees took no time at all. Everything is easily accessible and you can check on employees to be sure they have arrived on time to their jobs.”

“This software is a great alternative to paper records, especially for a small company that has hourly employees. I have no idea how easy/hard setting up accounts is, but for me–a regular employee–it works wonderfully. If I knew someone starting their own business, or someone who has their own business, I would recommend this product.”

“Turns out its preetttyyy gooood. Was looking for an app that helped manage employee punching in/out for small businesses and did a bunch of trials before finding BuddyPunch. The other apps that I found were often not what I was looking for or did not have a focus on employee punch-in/outs. Found buddypunch and it does exactly what I need it to. The UI is very well designed, the administrator makes employee accounts and employees just go to the website, log in, and push the big green button.”

“I can customize its features in a way that work for my situation! My employees can clock in and out from the free app on their phones, and I can limit that ability by ip address and location of timecard punch. I also like that it is so easy to review original punched, and to accept or decline requested modifications if employees have erred or forgotten to clock in or out.”

As these reviewers noted, Buddy Punch is easily accessible for employees and customizable for managers. But if you don’t believe them, you can always find out for yourself.

Try Buddy Punch for Free  

Buddy Punch offers a 14-day free trial with each of its pricing plans. You can also book a one-on-one demo, or view a pre-recorded demo video here.

Findmyshift is a time attendance software with both a free and a paid plan. Like Buddy Punch, simplicity is at the core of this software. Some of its features include:

As of this post’s writing, Findmyshift has 687 reviews and 4.6 out of 5 stars on Capterra. Here’s one review indicating why it’s a solid free timekeeping system for small businesses:

“ Easy to use and set up. All of the staff find it a lot easier to log in and check shifts than rely on printouts. It makes it a lot easier to make up rotas when you can see a couple of weeks at a time and can see the overall picture to juggle shifts about, can also copy and paste which makes it easier. Also makes it a lot easier when trying to find cover, you can see easily who is available and find their contact details.”

Quickbooks is one of the biggest time and attendance companies out there, and their scheduling software QuickBooks Time (formerly known as TSheets) has features that include but are not limited to:

Small business owners might take comfort in working with such a large company, and QuickBooks as a whole also offers a Payroll System and HR Softwarel. QuickBooks Time has 4.7 out of 5 stars and 5,552 reviews on Capterra.

“I have to be honest, I am not one to usually take the time to write reviews, but when I receive really good support from a product/service/software it really means a lot to me because as a small business I don’t have the time or resources to be down and waiting indefinitely for solutions. To me, there are a lot of software companies out there they provide similar products. The difference is in the support. .”

This versatile tool works on iOS and Android devices, and offers various features and functionality such as:

As of this post’s writing, Connecteam has 4.7 out of 5 stars and 148 reviews on Capterra.

“We are very satisfied with the app, as well as the service! Thank you for helping us work through the initial transition and we appreciate your team’s attention to detail. Our staff have adapted to using the app with incredible ease and we are looking forward to using this as a tool moving forward.” 

When I Work is the type of attendance system that prides itself on helping you save time in all aspects of business. It offers various features, including:

It’s also versatile, operating on mobile devices (iOS or Android) just as well as it works on PC. As of this post’s writing, When I Work has 4.5 out of 5 stars and 911 reviews on Capterra (see here).

“I loved the when i work app very much. I was able to look at my shifts as well as change and drop shifts, There is also the ability to chat with other employees about changing or swapping shifts.”

Clockify is another time tracking software that small businesses can get started using for free, though you’ll have to go through their pricing plans if you want to add more features. Some of your options include:

At the time of this post’s writing, Clockify has a total of 4101 reviews on Capterra, with an average of 4.7 out of 5 stars.

“I tried a lot of time trackers so far, but Clockify was the only one that stuck with me. It was easy to set up and it is easy to use, and you get quickly in the habit of tracking time with it. The dashboard is great to see what is your focus so far and helps you optimize your workload and enables you to work smarter not harder. ”

Hubstaff offers easy and accurate time tracking across devices (desktop, web, mobile, and Chrome). Calling themselves a “complete platform” when it comes to time tracking, workforce, and project management, its features include:

As of this post’s writing date, Hubstaff has 4.6 out of 5 stars and 1243 reviews on Capterra.

“It allows us to easily calculate the hours worked by our remote team whilst ensuring the team are focused and easily shows us how much is owed at the end of the month. Vital tool for outsourcing.”

OnTheClock is a web-based time clock software with a base fee that varies depending on the size of your team, which can be an advantage for small business owners. Some of its features include:

As of this post’s writing, OnTheClock has 4.7 out of 5 stars and 509 reviews on Capterra.

attendance and time tracking software

ADP’s employee time tracking software is an easy-to-use, all-in-one solution for scheduling, timekeeping and attendance management.

Time tracking that can help save money and improve productivity

Your people are your biggest asset – and your biggest expense, but technology can transform the way they work. ADP’s employee time tracking software eliminates the need for paper timesheets, tedious data entry and manual calculations. As a result, your workforce may be more productive and make fewer costly timekeeping errors.

Employee time tracking features

From timekeeping and scheduling capabilities to insightful analytics and mobile self-service, ADP’s software can help your business manage time and attendance.

Time tracking dashboards

Dashboards, analytics and reports put essential employee time tracking, scheduling and attendance data at your fingertips so you can better control labor costs and manage productivity.

Online schedules

Advanced employee scheduling capabilities reduce the amount of time it takes for you to create schedules and fill last-minute shift vacancies. They also allow employees to report their availability and easily swap shifts or pick up additional shifts.

Manager to-do list

Monitor hours and timecard exceptions, approve or deny requests, and check that employees are entering all hours worked in line with schedules.

Paid time-off tracking

Real-time access to time off balances lets employees easily see if they have vacation days or sick time available and helps managers make faster approval decisions.

Mobile time tracking app

Mobile timekeeping, time-off requests and schedules are available as part of the ADP Mobile app, along with payroll, benefits and other information that can assist you with HR management.

Automated time tracking

Workers enter their time online and the time and attendance software takes care of the rest. It calculates hours from the punches and automatically flows the data to payroll, saving time and reducing errors.

Employee time tracking is part of your ADP HR and payroll solution

At ADP, we realize that timekeeping is just one piece of the bigger HR picture, which is why our employee time tracking is part of the same system as our payroll and benefits administration. Information that’s updated in one place will update everywhere and your employees will only need one set of login credentials.

Employee time tracking benefits

ADP’s time tracking technology can help you create schedules strategically and improve communication and collaboration between your managers and your employees.

Seamless payroll integration

Calculate hourly totals based on your payroll policies, including overtime, and track changes to hours data to help stay compliant with wage and hour regulations.

Improve time tracking accuracy

The time tracking system collects hours worked, applies the necessary rules and computes the totals based on real-time punches, eliminating the need for mistake-prone data entry.

Easily submit time-off requests

Employees have 24/7 access to tools that enable them to check PTO balances or submit time-off requests from the web or a mobile device.

Eliminate buddy clocking

You can require workers to identify themselves using biometrics, such as finger scans or recognition. This helps ensure people are not clocking in or out for each other.

Curb employee lateness

Proactively spot trends and address attendance issues before they negatively impact your work environment.

Report time from a variety of devices

If you have workers on location and off site, you need convenient ways for them to log their hours. Our employee time tracking software is compatible with:

Employee time tracking for any business size

Time tracking for small business employees

If you have workers on location and off site, you need convenient ways for them to log their hours. Our employee time tracking software is compatible with:

Time tracking for mid-sized and enterprise business

Employee time tracking FAQs

See what other time and attendance professionals are asking about our employee time tracking software:

Time tracking systems help organizations manage time, accruals, leave, absences and schedules. They’re available as either a stand-alone workforce management tool or an integrated solution with online payroll and HR. Many time tracking systems today are automated to improve productivity, reduce payroll errors and mitigate compliance risk.

Yes, time tracking is available via the ADP Mobile solutions app for a more engaging employee experience. Workers can clock their hours, view schedules, check time off balances and more from their phones 24/7.

Designed to make work more open and flexible, ADP’s employee time tracking captures hours at the source and processes time worked and time off based on your company rules and policies. Security features, such as biometric identification, help ensure integrity of the timecard data. Our software also has geofencing features so you can ensure that employees using mobile devices are in the proximity of a pre-defined work location.

All ADP time and attendance products are compatible with time clocks, as well as other options that simplify data collection and improve accuracy. These include phone-based interactive voice response (IVR) systems, basic and robust hardware devices, and a Time Kiosk app that works on tablets. ADP time clocks also offer a variety of identification methods, including badge, barcode, proximity readers and biometrics (finger and facial recognition), which help prevent employees from clocking in and out for one another, also known as “buddy-punching.”

student attendance tracking software

It is a common issue in schools globally to see the teacher take students’ attendance at the beginning of each session, and sometimes even multiple times during the day. Even in virtual classrooms, taking attendance is a mandatory routine at the start of every class.

Tracking student attendance helps teachers keep track of student absenteeism and punctuality. It helps schools understand the average percentage of students attending school each day in the given year and helps them find ways to avoid dropouts.

However, there are many disadvantages of manual attendance tracking, as it is an extremely time-consuming process, involving a huge amount of paperwork. Additionally, this duty reduces the classroom teaching time and productivity of the teacher. Finally, students can manipulate the system in many ways.

Manually tracking attendance has always been a complicated and cumbersome task. Over the years, several solutions have been developed to record student attendance in an automated manner. Nowadays, the most popular is Student Attendance Tracking Software.

What is a Student Attendance Tracking Software?

A Student Attendance Tracking Software eliminates the pen and paper attendance marking process and promotes online attendance recording with just in a click. With such software, teachers can manage and track student attendance information from both mobile and desktop devices. Moreover, with an RFID device integration, the entire process becomes automated as students can scan their digital cards in front of an RFID device, and attendance gets automatically recorded in the attendance management module.

The Benefits of a Student Attendance Tracking Software

The key purpose of using a student attendance management system is to automate the attendance process. However, there are a few more important reasons to invest in student attendance tracking software.

#1 Fast & User-friendly

Using a student attendance management system eliminates the need for manual attendance taking, which is a long and cumbersome process. The teachers just log on to their portal and register attendance, saving the extra time and effort that will go into marking attendance. Such a system is much faster and more accurate than the manual attendance software, avoids any incorrect data entry, and helps to reduce mundane paperwork and duplication.

#2 Accurate and Secured Data Collection

Manual checking of attendance is susceptible to human errors. Data collected by an automated system is more accurate because the process is carried out by a computer. A student attendance management system will be able to record the exact time that a student gets to school. Since everything is automated, the moment the student scans their biometrics or logs into the system, the time is recorded.

#3 Generate Reports & Analytics

A student attendance management system can generate reports on demand. This is one of its most important benefits, as the user can identify the attendance trends. Reporting can be customized to analyze a certain grade level, a particular class, or a specific student.

#4 Attendance Tracking In Real-Time

A student attendance management system helps track and store the attendance data in real-time. Besides student attendance, the system also helps school admins in maintaining and monitoring arrival & departure times, lunch breaks, and vacations.

#5 Improves Punctuality

In many schools, especially the higher grades, students manipulate the daily attendance with proxies, buddy punching, or tampering with records as a matter of concern. Using a biometric/RFID system with an attendance module makes it impossible to fake attendance, as each individual’s biometric information is unique. This ensures that the attendance is accurate with no opportunity for student manipulation. It also improves the punctuality and the discipline of the students.

#6 Keep Parents in the Loop

The inclusion of alerts that enable parents to know about their child’s absence from school is one additional benefit. Weekly and monthly reports can also be for informative purposes. The parents get aware of their child’s performance, they are able to check their attendance themselves through personalized portals and get regular reports to be delivered to their mobile app and mailbox.

#7 SMS Integration

The SMS Integration is also one of the most beneficial features of an attendance management system. Having an SMS integration, schools can easily send the attendance report of students to parents in real-time in case a student is absent from a class.

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