Are you looking for business software to manage your cleaning business? Maybe you already have a few teams cleaning for dozens of clients. Are you tired of paper invoices and receipts? Maybe you are being audited by a government agency and need a way to prove your cleaning services were provided. You might want to know how much money is coming in or if someone has missed a payment. Don’t you think managing your cleaning business would be easier with easy-to-use, affordable software that provides powerful analytics, handles payments, and simplifies taking care of your customers?
Businesses are operated in many different ways and start-ups are created each day around the world. The flexibility to make independent decisions is one reason why so many business choose to employ freelancers. However, even these companies operate based on a set of common processes derived from experience and research. Running a carpets cleaning business is challenging because it’s not easy to find good cleaners for that matter as for you, therefore you can afford outsourcing. If you’re looking forward to starting your own carpet cleaning company, here is our guide on how to establish a successful business that will keep its operation running smoothly from the first through the last day.
Carpet cleaning business software helps you with managing and administrating your cleaning company easier, cheaper, and lets you spend more time with your family.
We all know businesses need software solutions in order to scale and be successful. In the age of cloud computing, new software companies are starting to pop up everywhere. Among those, a new breed of software companies have emerged: the ones that provide simple yet powerful solutions to specific business challenges.
Carpet Cleaning Business Software
Quyasoft is a tool for small businesses to manage their operations. Our software is designed to work specifically for the carpet cleaning industry, helping you to manage your business and keep track of your clients.
We have created our software to be intuitive and easy to use, so you can get started right away. We believe that by making this process simple, you will be able to spend more time on what matters: your customers!
Whether you’re a professional carpet cleaner or a small business owner, Quyasoft’s software can help you make the most of your business.
Our software is designed for efficiency, with features like:
-Track payments and manage clients
-Auto-book appointments and assign them to team members
-Know which areas need attention and how much time is spent on each job by each person on your team
-Customize invoices, estimate quotes, and estimate orders.
What Is Carpet Cleaning Software?
You may be asking why you need specialized software to manage a small or even midsize carpet cleaning business. The main reason is that it can simplify most time-consuming tasks, such as responding to customer emails and calls. It can also reduce the risk of missed appointments and help you with staff scheduling.
Using separate tools to manage your service requests, track accounts and schedule employees can take a lot of time and increase the chance of human error.
GPS tracking in Housecall Pro
By integrating these tasks on one single platform, you can see the exact state of your business more clearly. Moreover, some software options also provide smartphone apps, so your staff can update a job’s status from the field.
An integrated software platform can increase efficiency and reduce overhead costs in the long run. It can also eliminate paperwork and provide a more reliable record of job history and customer accounts.
Common Features of Carpet Cleaning Software
Here are some common features of carpet cleaning software:
| Work order management | Organize work order requests to make accurate estimates or proposals for each job. Helps prioritize and schedule jobs and invoice customers. |
| Workflow management | Manage workflow by the day, week and month by syncing your work calendar to the work order management feature. This will help you schedule employees based on their availability, task duration, travel time to the job site etc. Some solutions also include timesheets and time-tracking. |
| Invoicing, billing and payments | Keep an accurate record of each job for easier payment. A payments platform securely stores crucial data such as credit card information for recurring payments. You can also track balance amounts and payments due. Generate invoices on site using mobile invoicing functionality. |
| Client communication | Send clients emails, text messages or alerts about new work requests, upcoming appointments or completed jobs. Keep records of past invoices, emails, texts, phone calls etc. Offer work request forms through your website and social media channels. |
| Customer relationship management | Maintain a detailed database of customers, contractors, property owners etc. Customer relationship management (CRM) software helps you track existing clients, leads and sales opportunities, as well as potential customers. |
| Routing and scheduling | Create accurate estimates of job schedules (based on time for a task) and routes (grouped by zip codes) for efficiency. GPS tracking can integrate schedules with maps, making it easy to locate employees. |
| Equipment tracking | Track the status of equipment to maintain accurate and complete service records. This helps you schedule regular maintenance and manage your current schedule based on which equipment is available. |
| Reporting and analysis | Gain insights over time on how the business is performing through reports and analytics that track schedules, revenue, expenses, routes and more. |
What Type of Buyer Are You?
What your carpet cleaning business needs in a software platform will depend on your size, number of employees and other factors. Here are a few common types of cleaning businesses, and what they should look for in a software platform.
Single-person cleaning business. These businesses are restricted by geography and manpower. Solutions that offer robust mobile apps are ideal, so you can manage your business while in the field.
Multiperson business. A multiperson business usually has two or more service employees, a manager/owner and possibly other support employees, such as a receptionist. At this size, a detailed workflow management tool is essential, so the admin user can track schedules, jobs, changes and customer queries and requests.
Contractor or third-party service provider. These businesses mediate between customers and cleaning companies. They may work with one or more cleaning businesses, which would require multiuser access and more than one admin account.
Multilocation business. While the above business types may be largely focused in one particular geographic area, multilocation cleaning businesses require a more complex setup. They may also need their cleaning software to integrate with other systems, such as human resource management, accounting or help desk software.
Benefits and Key Considerations
Carpet cleaning companies can benefit greatly by using software that helps them run their business more efficiently and increase revenue. Here are some of the top benefits:
- Avoid costly scheduling errors. Creating schedules manually is time-consuming, and it can also be costly if there are errors. Software can automatically account for how long a job will take, based on the average time spent on tasks earlier. Real-time routing can help employees avoid traffic jams or being late for a job.
- Increase efficiency. Automation helps you eliminate redundant processes and reduces manual effort and time. You can save tons of money by cutting down on administrative work.
- Improve customer satisfaction levels. An organized schedule lets you focus on each job without having to rush from/to other jobs, which can affect how satisfied customers feel. Also, customers will appreciate having the ability to schedule appointments through your website or social media channels.
While these benefits can help transform your business, be sure to do your due diligence when choosing the right software for your needs. Keep in mind the total cost of any software option, and whether it requires a one-time fee or an ongoing subscription.
You will also want to schedule enough time to thoroughly research any software option you’re considering, and to schedule demos with multiple vendors. Also, be sure to budget time for software setup and installation, and to train staff on the new software.
What features can you find in the best carpet cleaning software?
Whether you own a residential or commercial carpet cleaning business, you can benefit from using software in your business operations. The key is to find a solution with the right features for your workflows.
Here are some of the top features you’ll find in the best carpet cleaning software options.
- Customer management features keep track of your customers’ data and provide the tools for a positive customer experience.
- Single dashboard for dispatching teams to job sites and receiving real-time updates from your workers.
- A financial management app that gives your field staff billing & invoicing capabilities on the road and integrates with your accounting software.
- An inventory management system with real-time sync and equipment tracking capabilities.
Before adding carpet cleaning software to your business processes, you must make sure you know how to choose the right one.
How to choose the best carpet cleaning software for your business?
There are many field service management software solutions out there. So you might be wondering: How do you narrow down your options to find the best carpet cleaning software for your business?
Your first step is to request a demo from each company you’re interested in so that you can see exactly how it works. During the demo, keep the following factors in mind:
- User-friendliness: A powerful platform is useless if the people on your team can’t wrap their heads around using it. Make sure your software of choice comes with intuitive tools and a user-friendly interface that even non-tech savvy folks can adapt to.
- Security: Always ask your prospective software provider how they intend on keeping your customers’ data safe. Ask about the security systems they use and what their protocols are in the event of a breach.
- Customizations: Is the software customizable, or is it more of a “one-size-fits-all” solution? Even if you get a solution that is considered the best carpet cleaning software by other companies, it wouldn’t matter if it can’t address your business’ needs.
- Integrations: Most carpet cleaning companies use apps and software solutions for different tasks, from QuickBooks to Google Calendar. Make sure the software you choose can support the integrations you need.
Ready to choose the best carpet cleaning software for your business? Keep reading to get a head start.
Best carpet cleaning software solutions
Now that you know what to look for when shopping for the best carpet cleaning software, it’s time to narrow down your options. Below, you’ll find 12 industry-leading cleaning service software providers.
- Method:Field Services
- CleanGuru
- Janitorial Manager
- Clean Calculator
- Workwave Service
- CleanMaint
- Vonigo
- Kickserv
- CleanTelligent
- Zenbooker
- ServiceTitan
- Less Paper Co.
Method:Field Services
First on our list of the best carpet cleaning software solutions is Method:Field Services.
Method:Field Services is a cloud-based field service management software that simplifies all aspects of your carpet cleaning business, from customer management to job tracking and payment collection. The two-way QuickBooks sync ensures that information flows quickly and your team always stays up-to-date.
Method:Field Services’s top features include:
- Convert work orders into invoices with a few clicks.
- Customization options to tailor-fit the solution to your business needs.
- Optimized routing for increased efficiency.
- A mobile app for real-time insights.
Plans and pricing
Method:Field Services offers a 30-day free trial for first-time users. After that, pricing starts at $25 per user per month.
Drive sales and efficiency with Method:Field Services.
CleanGuru
Next on our list is CleanGuru.
CleanGuru is a janitorial and cleaning business software solution with two primary products:
- Janitorial bidding software called CleanBid, which allows businesses to build detailed and accurate cleaning proposals.
- Inspection app called CleanQC, which makes quality control inspections quick and easy.
Whichever option you choose comes with the following features:
- A drag-and-drop scheduling app that can be used to assign jobs, monitor field workers’ schedules, and dispatch cleaning crews.
- A mobile timekeeping and GPS solution that keeps track of where field workers are and how many hours they put into each job.
- A CRM database where businesses can easily access customers’ contact information, appointment history, invoices, inspections, and more.
Plans and pricing
The janitorial bidding software costs:
- $49 per month for the Basic plan
- $69 per month for the Deluxe plan
- $89 per month for the Max plan.
- $119 for the Max Plus plan.
The Inspection app costs $59 per month. First-time users can start with a 30-day free trial for solutions.
Janitorial Manager
Janitorial Manager is a cloud-based software that is made by janitors for janitors. This software solution primarily boosts employee and customer retention.
One of Janitorial Manager’s key features is a mobile app that allows office managers and cleaning crews to stay in touch while they’re on the field. This app enables actions, such as:
- Tracking.
- Client messaging. Image-sharing.
- Geo-fencing.
- Timekeeping.
Better yet, Janitorial Manager has another mobile app specifically to optimize inspections.
Plans and pricing
A personalized pricing proposal is available upon request.
Clean Calculator
Clean Calculator is one of the best carpet cleaning software solutions for its affordability and impressive range of powerful tools made specifically for cleaning companies.
Clean Calculator’s key features include:
- An advanced estimating tool that includes pre-loaded pricing and customized quote templates for every kind of cleaning job.
- Online booking capabilities that enable businesses to accept customer requests straight from their websites.
- A dashboard for tracking all relevant data, from customer information to employee hours and appointment schedules.
Plans and pricing
Clean Calculator’s pricing options include:
- Bronze plan costs $39 per month for up to 3 users.
- Silver plan costs $49 per month for up to 6 users.
- Gold plan costs $59 per month for up to 12 users.
First-time users can sign up for a 14-day free trial.
WorkWave Service
WorkWave is a software solution that has a range of products made for specific field service industries, including a pest control solution (PestPac) and a fleet management platform (RouteManager).
Carpet cleaning businesses can get the most out of WorkWave Service, which offers robust features such as:
- A “unified system” for storing and accessing customer details, service history, appointments, and more.
- A Business Reviews platform to request online reviews from customers.
- A mobile app that lets field workers access important details about jobs, accept multiple payment methods from customers, and get turn-by-turn directions for their routes.
Plans and pricing
Pricing is available upon request. New clients can request for a free demo as well.
CleanMaint
Next on our list of the best carpet cleaning software companies is CleanMaint.
CleanMaint is a cloud-based application designed to help businesses navigate the increasingly demanding cleaning industry.
With CleanMaint, you can:
- Automatically create reports based on your current data, then output them as either text, PDFs, or graphs.
- Provide cleaning crew with a convenient mobile app that lets them track their work hours, access service requests, check out job details, and more.
- Monitor your supplies inventory with a comprehensive inventory management tool.
Plans and pricing
CleanMaint offers three plans:
- The CleanMaint Base plan costs $33 per user per month.
- Premium plan costs $85 per user per month.
- Enterprise plan costs $120 per user per month.
Vonigo
Vonigo is one of the best carpet cleaning software options thanks to its suite of powerful tools and excellent support team.
With Vonigo’s field service software, businesses can:
- Allow customers to book jobs and get estimates through their website.
- Send clients branded invoices based on work orders, minimizing double data entry.
- Use a mobile quotation tool to quickly create quotes and impress customers.
Beyond field service management solutions, Vonigo also helps small-to-medium businesses scale up with their flagship Vonigo Growth Program.
Plans and pricing
Vonigo has three plans:
- Starter plan costs $98 per user month.
- Professional plan costs $119 per user per month.
- Premium plan costs $139 per user per month.
Kickserv
Kickserv has been in the business o for over 15 years. No wonder that it’s one of the best carpet cleaning software solutions today.
With Kickserv, carpet cleaning companies can:
- Get an overview of all schedules, leads, appointments, and invoices in an instant.
- Monitor cleaning crews that are out in the field, from job status to locations to hours of operation.
- Send estimates and invoices to clients from their mobile devices and accept digital payments as well.
Plans and pricing
New clients can take advantage of Kickserv’s 14-day free trial, no credit card required.
From there, Kickserv Lite starts at $47 per month, while the Starter plan starts at $79 per month. The Business plan costs $159 per month, and the Premium plan is $239 per month.
CleanTelligent
CleanTelligent has been around since the 1990s, so they have a lot of experience in the cleaning services industry.
This fully customizable software improves service contracting operations through:
- Anonymous cleaning satisfaction surveys to gain real customer insights on cleaning crew capabilities and identify weak spots in your service.
- Business intelligence software that monitors team performance, identifies cleaning trends, investigates pain points, and more.
- A mobile app that enhances communication between office staff and cleaning crews, plus allows teams to assess and solve problems in real time.
Plans and pricing
Pricing starts at $17 per license per month.
Zenbooker
Zenbooker is an online booking and scheduling software made for home service contractors.
With scheduling, job tracking, and accounting capabilities, Zenbooker is one of the best carpet cleaning software options out there.
Zenbooker also provides the following features:
- Service territory management, which is useful for businesses that have multiple branches with different hours, price points, and services.
- Online booking widgets that can be embedded onto businesses’ websites. This allows customers to complete a transaction without leaving your website.
- Real-time pricing estimators that show different prices depending on certain variables.
Big Advantages of Using Carpet Cleaning Software
Providing the best carpet cleaning service to your customers is most likely the aim of your business, whether your organisation is commercial or residential. However, in this climate one thing that can make it more difficult is if competitors are taking advantage of the latest tech developments, and leaving you behind.
Fortunately, this factor doesn’t need to hold you back. By equipping your team with an all-in-one solution, you can bridge the gap. Cleaning service management software helps to take the stress out of manual tasks by performing them automatically; allowing you to pack in extra time to grow your business.
But if you’re still asking why you should use an electronic system to manage your cleaning service, here are the five biggest advantages of investing in high-quality carpet cleaning management software.
1. Everything Is All in One Place
Controlling all your business aspects with multiple systems adds unnecessary difficulty to everyday work life. With carpet cleaning software, you will benefit from having all your customer’s information (e.g. job details and asset descriptions) in one single dashboard. This information can also be provided to your customers via our client portal software, to ensure clear communication and remove any uncertainties on either side.
2. Easy Asset Management
It is practical to keep an organised record of your client’s assets with everything you need in one place. With the right carpet cleaning business software, you can enjoy the flexibility to do this. Typically, the asset management system enables you to quickly search your entire inventory for any part, as well as the ability to add and edit stock.
3. Real-Time Information and Scheduling
With a cloud-based system, data can be viewed anytime, anywhere, making it very easy to see the information you want to see. An easy-to-use interface makes scheduling carpet cleaning jobs a breeze. It makes routine tasks easy to complete while keeping all your departments in the loop. For example, Joblogic’s job scheduling feature allows you to ‘drag and drop’ jobs easily to an empty time and date slot.
It is essential to keep an up-to-date scheduler to not only keep up with customers’ demands but keep your business in order. Last-minute requests or cancellations are no problem when you manage your service with this all-in-one tool.
4. Powerful Reporting Tools
Businesses thrive on results and people like to see that their efforts have not gone to waste. Visualising your company’s efforts via pie charts and bar graphs not only adds a layer of professionalism to your service but increases workforce motivation. Carpet cleaning business software allows you to see accurate real-time data for every aspect of your business. From completed jobs to invoices, daily mileage to custom exports, see where your business can improve.
5. Streamlined Communication with Carpet Cleaning App
Joblogic provides a mobile app for your field workers alongside software for carpet cleaning companies, enabling your team to receive real-time job information while working out in the field. Your current system might involve your engineers travelling to and from the office resulting in wasted time – our cloud-based software solves this problem.
This carpet cleaning mobile app is designed to give your workers instant information while out in the field. As your back office is busy scheduling and deploying cleaning jobs to your field crew, your business is using time productively.
Conclusion
We create the software of your dreams! If you own a carpet cleaning business we can help you thrive by automating your business. We provide multiple solutions for managing your company and keeping owners and employees in sync. Contact us today!
The best Carpet Cleaning Software for busy Carpet Cleaners, Quyasoft is the easiest and most powerful way to keep track of your Carpet Cleaning business and generate new business.