Capacity Management Software

The only way to directly increase business performance is to manage capacity in real time and make changes that will increase productivity. Using traditional tools, capacity management can be difficult for managers. With the Quyasoft software, you can monitor, track, report, and even improve your company’s performance.

Capacity management software is a cloud-based IT service management platform that helps companies reduce costs and improve service. The platform allows organizations to implement ITIL framework, focusing on the process of Service Strategy, Service Design, Service Transition and Service Operation services.

The only way to directly increase business performance is to manage capacity in real time and make changes that will increase productivity. Using traditional tools, capacity management can be difficult for managers. With the Quyasoft software you can monitor, track, report and even improve your company’s performance.

If you want our advice, the first step towards the growth you wish to achieve is the implementation of an effective capacity management software. It is through this software that your business can benefit from increased productivity, better IT service continuity and fewer downtime incidents.

The purpose of this white paper is to inform the reader about Capacity Management Software. It is designed as a blueprint to assist novice readers in learning what Capacity Management Software is, and its benefits and advantages.

Capacity Management Software is the only solution that allows you to view and manage your system’s performance and health, detect resource conflicts and under-utilized resource pools, plus provides essential reporting capabilities.

When it comes to your business, you need to be able to manage your resources efficiently in order to meet customer demand. You need to make sure that your employees are working as efficiently as possible and that they are getting the right amount of training. You also want to make sure that your equipment is being used properly and not wasting valuable resources.

[company name] offers capacity management software designed specifically for businesses like yours. Our product is designed around your needs and will allow you to easily keep track of all the information that matters most for growing your company.

With our software, you will be able to:

  • Know which employees are working at their full capacity and which ones aren’t
  • Keep track of when each employee takes time off so there are no gaps in production
  • Keep track of who needs more training or more experience in order for them to be more effective in their job
  • Easily see what equipment is being used regularly so it can be scheduled accurately is the leading provider of capacity management software, helping companies improve their operations and maximize their resources.

Our solution is designed to help you manage your entire capacity planning process, from initial data collection right through to reporting and analysis. We also offer a number of powerful features that make managing your resources easier than ever before.

Quyasoft is a capacity management software that helps you plan, run, and analyze your AWS cloud infrastructure. By using Quyasoft, you can stay on top of your cloud spending and make sure that you’re getting the best possible value from all of your AWS resources.

Quyasoft gives you actionable insight into how your applications perform on AWS. You can see how much money each application is costing and how its performance impacts your company’s bottom line. It also provides recommendations for optimizing cost-effective capacity management strategies for your applications.

Among many other difficult jobs, project managers must plan to ensure their project team’s capacity and resource availability align with demands.

Effective capacity planning requires navigating the supply-and-demand relationship between how much capacity you have and how much capacity you need to complete a particular project. But determining these values isn’t always easy. This is where capacity management tools help.

This article will review how to use various capacity planning software and resource management tools to help streamline capacity planning and meet your business needs.

How do you do capacity management?

Capacity planning, also called demand forecasting, is the process of determining capacity requirements in the short or long term and if you have enough available resources or current capacity to meet those demands within the specified time frame.

Capacity planners typically perform the following:

  • Conduct a demand forecast. Determine what’s required to meet the upcoming demands of projects or workload.
  • Determine the required capacity. Use information about forecasted demand to estimate the required capacity. For example, this capacity may be the total number of work hours needed for a particular project.
  • Calculate resource capacity. Next, determine the capacity of your current team members over the period you’re planning for.
  • Measure the gap. Determine the size of the gap between demand and resource capacity.
  • Align capacity with demand. If capacity is greater than demand, you may be able to take on additional work, finish the planned work sooner, or downsize the team. If the demand is greater than the capacity, you may need to scale up your team or readjust priorities and timelines.

What are some of the top capacity planning tools?

Good project management software or capacity planning tools can make it much easier to stay on top of things. Resource allocation, consolidation, and the optimization of resource capacity planning are among some of what you can achieve with the right tools.

These tools vary in their functionality, but we’ll walk you through each one so that you can determine what makes sense to add to your project manager toolbox. The right software can help you avoid late projects, bottlenecks, and other problems.

Toggl Plan: Beautifully simple

Toggl Plan prides itself on being project management software for everyone. The software has three main interfaces: one for project management, one for team planning, and one for task management. All interfaces allow you to view the workloads and tasks assigned to each team member so that it’s easy to track and plan for capacity.

The nice thing about this tool is that you can try it for free. Toggl’s pricing tiers start at no charge for up to five users. For more users, you can choose from the Standard plan at $9 per user per month or the Business plan at $15 per user per month, which comes with additional access rights, data export, and priority support.

Teamup Shared Calendar: Organizing simplified

The Teamup Shared Calendar claims to simplify your ability to organize teams, schedule work, manage availability, share events, and more. As the name implies, the focus is on seeing all of the above in a calendar format, which allows for easy visualization of workloads.

Teamup has a free entry-level account, which not only allows you to try it and see if you like it, but also allows you to add up to eight sub-calendars and an unlimited number of viewers.

You can also try higher tiers of Teamup for free with a three-day trial. This includes the $8 per month Plus membership, the $20 per month Premium membership, and the $80 per month Enterprise membership.

Mavenlink: Plan and schedule resources in real time

Among other software, Mavenlink offers a resource management and optimization tool. As a full-service software with all the bells, whistles, and metrics, Mavenlink enables you to streamline crucial processes, intelligently align staffing and team configurations to business goals, and it has all sorts of forecasting and planning capabilities.

There are four pricing tiers for Mavenlink, and while the first two allow a free trial, all of them are paid. Their lowest tier is called Teams and is $19 per month for up to five users. Their Professional plan costs $39 per user per month, and their Premier and Enterprise plans require consultation for a direct quote.

Saviom: Redefine business efficiency

Saviom offers enterprise resource management and enterprise workforce planning software that claims to redefine business efficiency. This includes the ability to plan, schedule, and forecast in real time, maximize utilization, optimize workforce, and reduce project resource costs.

No prices are listed on the Saviom website. Instead, they ask that you contact them to request a quote. However, you can try one of their three tiers for free.

10,000ft by Smartsheet: Make confident operational decisions

Smartsheet’s resource management software boasts simple resource allocation, accurate project planning, effortless time tracking, and dynamic reporting. It contains all the tools you need for capacity planning with teams of various sizes. One of the nice things about 10,000ft is that it can integrate with many other types of project and team management software.

This is another company that doesn’t advertise its pricing online, although it offers a free trial. Their individual, business, enterprise, and premier levels vary based on report capabilities, customization options, and access to enterprise-level service. In addition, multiple add-on services are available.

Float: Capacity management used by 3,000+ teams

Float claims to be “the resource planner that keeps projects on track.” Its interface enables an accurate view of everyone’s workload and status, time off and public holidays, and future projects and capacity. This makes it an excellent choice for capacity planning.

You can try Float for free for 30 days to see if you like it first. After that, you can choose the Resource Planning plan at $5 per person per month or add Time Tracking for $10 per person per month. All plans include 24-hour support and personal data protection.

Resource Guru: Simple resource management software

Like some of the other tools in this list, Resource Guru prides themselves on their simplicity. But that simplicity comes with many capabilities, including resource scheduling, resource management, leave management, project scheduling, equipment management, meeting room booking, capacity planning, and project forecasting.

Their Grasshopper Plan is about $3 per person per month, the Blackbelt Plan is over $4 per person per month, and the Master Plan is around $7 per person per month. You can try all plans for free for 30 days, and paying annually instead of monthly comes with a discount.

Forecast: Automation workflow ability

Forecast is a platform that enables work automation, team collaboration, project management, business intelligence, resource management, and project accounting. One of the big selling points for this software is its ability to connect with multiple other tools, such as Azure, Google Drive, Microsoft Excel, and more.

With a high level of features comes a higher price. Forecast’s entry-level Lite plan is $29 per seat per month, and their Pro plan is $49 per seat per month. They also offer enterprise-level service, which requires a price quote. You can try all plans for free.

In the world of resource management, capacity planning software can make your life much easier. Automated updates and real-time visibility over resources means you can save time and money, completing projects on schedule and on budget.

Traditional manual capacity planning techniques are labor-intensive and error-prone. Spreadsheets might start out looking tidy, but require a lot of work to maintain. 

With resource capacity planning software, you can get much better visibility and insights over your resource capacity at the click of a button. You can share insights with managers and teams for resource synchronization, making your project run smoother and more efficiently.

In this article, we’ll run through some of the strengths and advantages of seven of the best capacity planning software on the market. 

The importance of using capacity planning software

A capacity planning tool is something that allows you to see your future resource needs and allocate resources at the right time. 

For example, if you’re running an IT company or consultancy, it will help you find unoccupied people with the right skills for the upcoming projects. Businesses that are rapidly expanding or experiencing bursts of high demand must ensure that they have the resources available to handle the increasing number of projects. As a result, capacity planning has become an essential aspect of many companies’ strategic planning.

This may seem like something you can do manually, but one of the big advantages of capacity planning software is that it accounts for fluctuations and changing situations automatically.

There are a large number of things that can affect the exact resource requirements and timings, particularly in projects with multiple stages and dependencies.

Capacity planning software provides visibility helping project managers understand exactly how things are playing out.

Other benefits of capacity planning software include:

  • Eliminating the guesswork from demand forecasts and resource planning
  • Identifying potential bottlenecks in advance
  • Analyzing team productivity and workload for better labor management
  • Automating resource scheduling
  • Avoiding wait times for pre-booked, critical resources

Capacity planning software also helps to avoid resource clashes, delays and confrontations. This is particularly beneficial in larger organizations with competing departments and priorities, and finite resources.

Key Features of Capacity Planning Software

  • Demand Forecasting: Gives real-time updates on capacity as it relates to your inventory and production schedule.
  • Manufacturing Resource Planning: Streamlines the manufacturing process by calculating material requirements.
  • Product Lifecycle Forecasting: Anticipates and meets market demands for products.
  • Warehouse Optimization: Coordinates inventory once it has arrived at your warehouse or distribution center.This uses a lot of the same tools as warehouse management systems.
  • Supply Chain Coordination: Oversees the flow of products between each echelon of the supply chain, starting with manufacturers up to retailers.
  • Workflow Audits: Generate a process map to locate likely sources of production bottlenecks.
PlanetTogether Analytics
Get capacity analytics with PlanetTogether.

Benefits of Capacity Planning

There are many benefits to using a capacity planning software for your business:

Fewer Bottlenecks in the Supply Chain

Multi-echelon supply chains are not easy to manage without a comprehensive management software. All it takes is one step of the chain to fall behind to set your entire business back. It could be as simple as a delivery vehicle breaking down or an accident on the shop floor. If a resource is unavailable or a manufacturer is falling behind, capacity planning software can help.

First, you have to identify the type of bottleneck. Is it short-term or long-term? A short-term bottleneck may be the result of being short on labor due to worker illness. A long-term delay could be the result of seasonal resources being out of stock. Legal issues from changing regulations can also cause delays. Planning software makes it easy to accommodate for both scenarios by process mapping the workflow to find these potential bottlenecks so you can plan ahead.

Mavenlink Gannt Chart
Create Gantt charts with Mavenlink software to adjust production schedules around bottlenecks.

Shorter Production Lead Times with Advanced Resource Planning

Once you’ve identified possible bottlenecks, you can plan around them in order to shorten production lead times. This will let you maintain or increase your production schedule. Manufacturing resource planning modules, along with advanced planning and scheduling, make it easy to coordinate your distribution schedule from raw materials to finished product. You should have a plan for resource shortages, employee absences, and other common supply chain disruptors.

Using a capacity planner may reveal extra steps in your current production workflow. Find these weak points in the supply chain and start working to remove them. Then enjoy even shorter lead times and faster product turnarounds!

Streamline Inventory Replenishing

Think you can replenish your stock based solely on previous product performance? Think again. All sorts of tiny changes to the market can affect the current demand. Capacity planning once a year is not enough. Demand forecasting can provide real-time data so you can continually update your capacity and accurately replenish your inventory.

When you use a capacity planning software, you can find out exactly how much you’re capable of producing without going overcapacity. Use a forecasting application to accurately predict your on-premise safety stock needs so you’re prepared for possible bottlenecks in the future.

Avercast Demand Planning
Forecast demand with Avercast software.

A Faster Supply Chain

The faster your supply chain, the faster you can satisfy customer demand. From the moment the manufacturer accepts raw materials, you should be planning how you can get the finished product to suppliers and retailers. However, you don’t want to overproduce and flood your warehouse with overstock.

Plan every step with capacity planning software. Scheduling applications help you control inventory arrivals and distribution. Inventory optimization applications are your solution for making sure your warehouse efficiently takes in and redistribute products.

Long-Term vs Short-Term Capacity Planning

Just like production bottlenecks, capacity forecasting is divided into short-term and long-term. The terminology can vary based on the scale of your operations. Short-term planning can go by day, week, or month. Long-term capacity planning can cover multiple years. Depending on your business, you might also have medium-term capacity, which is between the other two at quarters or a fiscal year. If you are running a small startup,

Capacity planning software lets you account for both long-term and short-term demand forecasting. Use your short-term planning to better plan out for the rest of the year. And use long-term planning to get ready for the future.

Experiencing a short-term bottleneck? See how it will change your long-term planning. Then adjust your product schedule to make up for potential losses and see if you need to start using your safety stock.

GMDH Streamline Demand Forecasting
GMDH Streamline provides data on demand forecasting to wrok around bottlenecks.

Pain Points of Capacity Planning

Common issues which occur without capacity planning software include:

Alternating Overstock and Product Shortages

Even with the best planning solutions, you can still encounter production bottlenecks. If you don’t use any sort of capacity planning you’re more likely to encounter issues with under- and overstocking. A basic ERP system may assist with some resource planning but a capacity-specific program is designed for handling this exact situation.

Supply Chain Communication Failures

When you use a capacity planning software to get real-time updates on production, you can keep your entire supply chain informed. For multi-echelon enterprises, you’ll need to ensure everyone is on the same page to avoid shortages or overproduction.

AnyLogistix Supply Chain Management
Monitor your entire supply chain with AnyLogistix.

Best capacity planning tools

There are a range of different capacity planning softwares on the market, so how do you know which is best for you? These tools can target a specific problem, or aim to deliver capacity planning solutions in different ways. 

These are seven of the best capacity planning tools available now, what makes them so good, and how they can help project managers today. 

1. Runn – Best capacity planning & financial forecasting software

Runn is a free sophisticated resource management tool that’s designed with project managers, operations leads and resourcing managers at the forefront. It’s highly visual and engaging, which brings insights to life and really aids understanding of your capacity management. 

Users can see all projects and resources at once with a bird’s eye view calendar, which makes it easy to identify resource risks and double-bookings. As well as high-level insights, you can drill down into specific team members to understand how well they’re being utilized, including in real-time. This includes monitoring an employee’s split between billable and non-billable work. 

The multi-layered universal calendar can be filtered down to departments, roles or other custom tags for specific visibility and understanding that you just can’t get in a spreadsheet. 

Runn is also one in a kind of its own that allows you to control your project financials. 

2. Toggl – Visualizing your team’s schedule

capacity planning tool

Toggl aims to empower project managers to utilize resources and staff as much as possible, without crossing over into over-working or putting too much stress on resources.

Toggl’s own message is Productive over busy, which illustrates what it’s designed to achieve. An Estonian software, Toggl is made to be easy to use, so you can get straight up and running.

Calendars and projects can be shared with clients on a customizable basis, and it’s also designed with remote teams in mind. Flexible tasks can be drawn up with as much, or as little, information as is needed, and drag and drop timelines enable visual roadmaps for specific projects and resources.

3. Float – for better capacity management

As well as being a fantastic capacity management and planning software, Float brings visibility and understanding to teams and individuals working on projects too. 

Teams and team members can be assigned titles and roles to bring universal project visibility across all departments. You can also set default work hours and have customized availability for individuals, which also boosts the understanding of all project stakeholders.

Another intuitive feature allows capacity planners to identify skills or resource gaps ahead of time, to assist hiring or contracting in advance.

Float integrates with common workplace systems such as Slack and Asana, and while it only has paid plans, it does offer a free trial. 

4. Resource Guru – Blissfully simple resource scheduling

capacity planning tool

Resource Guru offers different levels of paid plans to help manage human resources and other bookings. It’s useful for giving you visibility over in-demand individuals, or team members that are being under-utilized.

Features include alerts for booking clashes to avoid last-minute compromises, calendar visibility for all team members and departments, and an integrated leave management system for booking time off.

As a user, you can filter out custom resource features such as skills or business area, drag and drop functionality and an availability bar that helps you to see who’s available, when, and for how long. 

Resource Guru’s basic plan starts from $3/user per month.

5. 10,000ft by Smartsheet – For simple resource allocation and planning

tool for resource capacity planning

Workplace collaboration software Smartsheet acquired SaaS capacity planning company 10,000 ft in 2019, and the result is an excellent capacity planning software.

It has simple resource allocation that allows project managers to find the best team/individual for a given task, accurate pipeline projections, and pre-populated timesheets that make it easy for staff to submit their hours.

Smartsheet is also able to generate insightful reports that allow users to identify trends, understand business performance in different areas, and make further growth plans with the availability of resources front of mind.

Smartsheet also integrates with other CRM and workplace communication tools to create unified, simple project updates and communication. 

6. Mavenlink – Purpose-built for resource management

software for resource and capacity forecasting

Mavenlink provides connection, efficiency and insights that make capacity planning simple and easy. It pitches itself as a disruptive software that’s modern and in tune with what today’s project managers need.

Users get instant understanding of staffing demands both now and in the future, and can allocate additional resources to projects as needed. Up to the minute perspectives give real time visibility over budgets, spending, resourcing and timelines. There’s a strong degree of control that allows users to take action and make impactful changes at the click of a button. 

You can also forecast effectively and generate valuable reports that all contribute to sound capacity planning and productivity. 

7. Saviom – For resource capacity and demand planning

resource demand and capacity planning software

As with many other capacity planning softwares, Saviom illustrates resource utilization both in real time and into the future to allow for better planning. Users can see the demand for individual resources, book resources when they’re needed and build out strategies for times where resources are unavailable.

One of the advantages of Saviom over other capacity planning softwares is that it has features designed to adjust to changing circumstances. Users can adjust timelines, retrain employees and add to their workforce if needed – and Saviom helps to identify when these (and other) contingencies are needed.

Saviom also incorporates business-wide resource visibility for a total understanding of capacity and demand.

All in all, capacity planning software is a staple tool for project managers today – they’re generally fairly cheap and make a significant difference to the ease and efficiency of project planning. 

As with many other softwares, many have cheap or budget options that come without some of the most advanced features and functions. These value-add features can enable significant efficiencies in terms of fully utilizing resources. 


Capacity management software might sound like an esoteric term, but it has real-world implications for anyone in charge of a team. By helping you to understand how your team’s capacity is being consumed by various projects, you can be proactive about your scheduling and avoid getting stuck with a group that’s overworked and unable to function effectively. Using such software can be both useful and convenient in this regard, as it can provide you with insights about your team members’ availability for new assignments.

Instead of making you hunt for pictures and links each time, turns your ideas into a clear plan so you can focus on what’s really important: staying organized.

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