Cap Table Management Software

Have you ever had to create an Excel spreadsheet to track investments in your company? It’s a daunting task, isn’t it? We found ourselves in that boat several years ago, and it really took the focus away from building our product. Not to mention, it was time-consuming. Cap Table Management Software has since revolutionized how we manage investments and created amazing value for our own investors.

Have you ever struggled to keep your company’s cap table in order? If you have, this guide is for you. This guide will cover the basics of what cap tables are, why they’re important and how to manage them using my software (of course).

Quya helps entrepreneurs manage their cap table and get a high-level assessment on their startup. Our software makes it easy to keep track of investors, whether they’re stakeholders or advisors. Our free product connects with your Google spreadsheet, so you’ll always have everything in one place.

An expected cap table is a business plan for your startup and contains some essential information such as the number of authorized shares and number of issued shares, the basic information of investors, the provisions of each series share in details, the main financing events in the past and future.

An entrepreneur’s business is only as good as the decisions made. When it comes to business planning and finance management, entrepreneurs need to make conscious decisions about the Cap Table.  In an unconventional move, Quyasoft has developed a cap table management software that can help business executives make the right decisions with relative ease.

Cap table management software tracks shares issued to investors and employees during the course of a startup’s life cycle. In addition, it can be used to help with investment and stock allocation. Cap table management systems are most often used by startup founders, venture capitalists, angel investors and board members. is a cap table management software that helps entrepreneurs, investors and business owners to manage all the information about their company. It offers a solution for companies who want to control the cap table information of their companies. It is compatible with all the operating systems.

Quyasoft Cap Table Management Software is a tool that helps you manage your company’s capitalization table.

Our software allows you to:

-Create, modify and delete new share classes (Equity, Convertible, Warrants)

-Manage the cap table of your company in real-time

-View all details of each class at a glance (shares issued, cash balances, conversion ratios)

Cap Table Management Software is the perfect solution for your company’s cap table management needs. Our solution is designed to help you streamline the process of managing investor information and making it available to everyone on your team. It also provides an easy way of calculating performance fees, which can really help you save time and money—and the hassle that comes with calculating them manually.

This software gives you all the tools you need to keep tabs on your investors and make sure they are happy with their investments in your company. You can easily track who owns what shares at any given moment, so if someone needs to be paid out for their investment or sold more shares in order to maintain their percentage ownership, it’s super easy! The best part? This kind of information is always available whenever you need it—which makes it much easier for your team members to stay up-to-date with what’s going on in terms of shareholder information.

The two best cap table management software providers right now are Carta and Shareworks (formerly known as CapShare, now owned by Morgan Stanley). Shareworks used to have a free version, but now it starts at $3 per month. Carta is more expensive, starting at $2800.00 per year, but it is a good solution. There are also 3 decent “startup” cap table players we are tracking. Pulley seems to have the most traction amongst these three, and we are starting to see early-stage companies using them with success. A second, Adnales, appears to have been acquired by a blockchain startup that is trying to do a ‘crypto-based stock market.’ We haven’t actually used their cap table management software, so can’t speak to it’s quality, and we are a little worried that it’s now just a feature of a startup trying to do something tangental. Finally, is now owned by the LTSE; it has a pretty good UX.

For many reasons, it’s very important for a young company to keep careful track of equity ownership and stock options. Most importantly, it’s very likely that the majority of your employees (and founders!) are working hard to try to make their ownership and options worth something – so you owe it to them to keep careful track of each and every share. Your cap table matters, so pick a good software vendor to help you get it right and keep it straight.


Carta is clearly the leading cap table management solution in the VC backed startup scene. However, there are some legitimate Carta alternatives:

  • Shareworks – the biggest enterprise alternative to Carta, great for companies that are rapidly scaling
  • Pulley – best alternative for very early-stage companies
  • Capbase – currently only for pre-valuation companies (i.e. super early-stage)
  • Adnales – a new player with attractive pricing, but we have yet to actually get our hands on it / see any clients use it; now owned by a crypto company
  • – owned by the LTSE, has a good UX. 


Carta has maintained a lockhold on the capitalization table software market for quite a while. While new players like Pulley are entering the market, they have yet to take market share from Carta. Instead, Shareworks has given up some of their position to the new players, while Carta continues to make gainse. We believe this is because capitalization software purchasing decisions are typically made by the law firms that assist startups in their earliest fundraises – and attorneys are notoriously slow to make technology changes.

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How startups initially set up their ownership split between founders is a question that we get a lot! Here are some important things to think about as you set up your capitalization table. 

Tips for setting up your cap table

  • Founders always take Common Stock
  • Include vesting period to protect founders that stay with the company
  • VCs want to know that founders are emotionally and financially invested in company
  • Not all founders will have equal ownership – have this conversation early to avoid resentment
  • PRO TIP: File your 83B within 30 days of founding and buying your stock

Founders should always take common stock, everyone on the management team should get common stock. You don’t want to have one of the founders having preferred and a liquidation preference over everyone. That’s just weird, it can lead to misaligned incentives down the road and VCs will probably not like it. 

The second thing is you really need to have is a vesting period on everyone’s shares. What this does is that it protects the founders that end up staying with the company for many years from some of the other founders who might leave after a year or two. By having a vesting period, (typically it’s a four-year or a five-year vesting period) where your ownership vests, if it’s a five-year vesting period you vest 20% of your stock every year and usually there’s a one-year cliff, so you vest 20% after the first year and then you do the rest of it on a monthly basis. 

But what that does is if someone decides they need to leave because they don’t believe in the vision anymore, they can leave and their remaining unvested equity can be used in the stock option pool to attract other senior-level, really strong talent to help the company be successful. What you don’t want is to have everyone vest everything on day one and then one of the two founders decides they’re going to go live in Hawaii and take off and not actually do any work for the startup and not advance the cause. Because then a big piece of your cap table is owned by someone who isn’t helping the business. 

So vesting periods are really, really important. It’s very friendly to the founders that are gonna stay there, it’s also something that VCs want. When they invest in a company, they’re really investing in the founders; there may be some great technology, maybe it’s a great vision, but venture capitalists know that the founders and the executive team are the ones that are going to make it happen and bring the company to success. So they want to make sure the founders are emotionally and financially vested in the company. 

Now there’s another thing that gets discussed, it’s kind of a tough topic, but sometimes you do not want equal ownership between the founders. Not everyone should have the same percent of the cap table. Now this is the case when one of the founders is going to make a more significant contribution than the others. A typical founding pair might be one kind of business or sales or strategy person and a technical founder. That’s kind of the combo we see quite a bit at Kruze Consulting, but maybe the technical person was recruited late to the idea and they weren’t the person that really took the germ of the idea and really built it out. Or maybe everyone knows that the CEO’s is going to do a lot of product stuff while also raising money and doing a lot more work or maybe a lot more important to the company’s future. 

It’s much, much better to have that conversation early in the startup. You don’t want a lot of resentment building over the years where someone feels like they didn’t get their fair share or someone feels like maybe the cap table being equally split wasn’t the right amount because they’re doing so much more. This is a really tough conversation to have, we really recommend having it on day one or day two instead of day 365, where tensions could be much higher. Do it right away, before you and your co founders really start working on the project. 

Feel free to lean on your angel investors for advice here or even your CFO firm like Kruze. We have helped hundreds of companies manage their cap tables (using software of course!) and see this a lot – our basic advice is to align the ownership amounts with the expected contribution amounts. 

The vesting period and these ownership splits are really all about doing the right thing for the company and making sure everybody is aligned. These honest conversations between founders really sets the stage for you to have many more honest conversations down the road. There’s is going to be a lot of tough stuff that comes up over the years and having just this first one around the ownership split will really help you and be beneficial going forward. 

We have one other pro tip for all the founders out there. This isn’t about the ownership split but instead is for your taxes – file your 83b filing with the IRS within 30 days of founding the company and buying your founder shares, it is so important. Make sure that it is certified mail, keep that receipt for the rest of your life. You do not want to screw up the 83b. This happens occasionally, it is really hard to reverse. The 83b basically gives you a really low cost basis and you can get capital gains on all your appreciation after that. It should save you a ton in taxes. 

So have the tough conversation with the ownership split, have the tough conversation around the vesting period, and then after you have that conversation shake hands, hug, and then fill out that 83b form and walk over to the post office and mail it together. 

Once you go beyond the founders, it’s time to get a cap table management software to help you keep careful track of everyone’s ownership and vesting. Again, Carta and Shareworks are the two biggest players in the space.


No discussion about cap table management would be complete without going over what a vesting period is. For a typical stock option plan, a vesting period is the amount of months/years that a startup employee must stay employed at that startup in order to be allowed to exercise their stock options.

A vesting period or schedule prevents a startup employee from leaving the company early-on and taking a large piece of the company’s equity, leaving no room on the capitalization table or options pool to hire another employee. 

In Silicon Valley, the typical vesting schedule is over four years, with a one year cliff. More notes on stock vesting: 

  1. Startup employees who receive stock options do not receive the stock in one lump sum
  2. The stock options are vested over a certain period
  3. The purpose of the vesting period is to retain employees
  4. Vesting Period is typically 4 or 5 years
  5. Vest on a monthly basis after the 1 year cliff


The typical capitalization table is a spreadsheet with a list of the investors and equity-holders on the left. The columns across the top will list the type of security/equity (i.e. common stock, preferred by round or class, etc.). The corresponding cells will show which equity owner has what number of that particular share type. There is usually an ungranted option pool amount, and finally, a sum total of the shares outstanding given conversion.  There should be calculation of the percentage owned by each entity, which sums up all of their share types, on the far right of the table. 


The output of a typical, detailed capitalization table will be a spreadsheet tab with names of stockholders/investors in the left most column, one listed in each row. The next column(s) will contain the number of shares held of the specific share classes by each investor; common shares, Seed shares, Series A Shares, etc. Don’t forget option holders granted, vested and exercised shares (exercised are usually listed in the “common” column). The next columns will have total shares owned on an undiluted and diluted basis. Then there are ownership columns which show the percent of the company owned for diluted and undiluted ownership. Finally, at the bottom, the last row will summarize the totals for each column. 


You’ll need to include the total shares outstanding, by class, plus information on your investors, founders and other stock holders.

  • Names of shareholders
  • Number of shares outstanding and authorized (both common and preferred)
  • For option and warrant holders, vesting schedule and shares vested
  • Percent ownership
  • Stock class
  • Price per share
  • Value
  • Date the shares were acquired and cash paid


The right cap table software, like the ones we mention in this article, will make it easy to add VC investors to your cap table after you raise a Series A (or later round). Hopefully you are working with an experienced law firm that has put you into a solid software system for managing your company’s investors, shares, options, etc. If not – the Series A is the time to do it!!!! Don’t delay; mistakes could cost millions of dollars at a successful exit. 


This is a pro-tip for companies that are raising venture capital (and especially raising seed financing) – don’t forget to reconcile your cap table! Your cap table software won’t do this for you, ask your accountant to do this (if they don’t do it automatically after you’ve raised). This is a service that we regularly provide for our clients after they’ve raised a funding round, and it matters because if you don’t it’s possible that an investor’s wire may have not come through, meaning you don’t actually raise as much capital as you sold! Basically, your accountant will review your cap table line by line and match them the stock purchase agreements and the bank account wires to make sure all the money you are supposed to have raised has arrived. 


The Cap Table Management Software enables companies to track and manage multiple cap tables. For more information about how this platform can work for you, please contact us today.

What’s more, since the system is cloud-based, it can be accessed from any device with an internet connection. The tool also comes with two levels of security: the first can only be reset by a company employee or your accounting department, and the second level is only granted to managers who you want to have admin access to your Cap Table. This extra layer of security protects your most sensitive company data from contractors or interns who don’t need that kind of power.

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