Camping Management Software

Camping is a fun activity that allows you to spend time with family. This can be fun and entertaining but it can also be a pain in the neck when managing camping-related activities such as planning Itineraries, organizing transportation, reserving camping gears, monitoring budget, etc. Fortunately, there is an excellent solution for camping management software that automates all of your camp tasks. This can solve many problems of camping organization and help you enjoy this activity more.

Camping management software is the key to running your business better and more efficiently, and is the top solution in this sector. You can create, customize & maintain camping registration forms and events, manage accounting and HR, track incomes/expenses, generate reports, mail merge camping invitations, automate pricing calculation & marketing, automate campground reservation management.

Campanile is an affordable software from Quyasoft. It offers verities of benefits and facilities for camp owners. Campanile also helps operation team to manage camps in effortless.

Camping Management Software from Quyasoft, is a comprehensive software solution for campground owners and campground. It provides campsite rental management, billing management, group/cabin reservation, check-in/check-out to keep a detailed log of daily activities and events.

This camping management software is a comprehensive and versatile solution for all organizations or individuals who are passionate about camping, or in the business of providing campsites to their guests. The Camp Manager was developed by an experienced camper with over 15 years of security experience.

The camping management software from Quyasoft is the perfect solution for your campground. Our software is easy to use, scalable, and customizable. With our flexible pricing plans, you can get started with the right plan for your needs.

We offer different levels of service that are tailored to suit your business needs. With our packages you can manage everything from reservations and clients to payments and inventory tracking. We also provide training on how to get the most out of your system. is a camping management software that helps camp owners manage their camps with ease. The software is designed to help camp managers manage various aspects of their camping business, such as camp registration, reservation management, and customer relationship management (CRM).

The software allows users to create a complete customer database and grow their business by engaging more customers through email marketing campaigns and social media marketing campaigns. It also provides them with an easy way of staying in touch with their customers through SMS alerts and automated messages.

Quyasoft is a camping management software that helps you track your campsite, manage your inventory and customers, and create custom reports. We offer a free trial of our software so you can see how it works in your business.

What to Look for in Camp Management Software

The best camp management software should provide you with specific features that can let you dedicate your time to the fun stuff. From camp registration to end-of-camp events, having every important detail automated makes running a camp so much easier. 

Here are some key features to look out for when considering the right software for your camp:

  • Staff management: This kind of software should allow you to manage camp staff, handling everything from schedules and time tracking to communication and training.
  • Online registration: Camp management software can benefit both your camp counselors and your campers. With this feature, you can create easy-to-follow registration forms for potential customers.
  • Calendar management: This feature allows you to create, edit and share camp calendars with all of your counselors so that they know what’s happening at all times and there is no confusion along the way. 
  • Attendance management: Plan events and manage attendance so that you always know how many campers are attending each camp event.
  • Online forms: Create forms or use premade templates that campers and their guardians can easily fill in.
  • Customer management: Collect and analyze customer data to better inform decision-making for future camps.

Now that you have a better idea of what’s required from this kind of software, it’s time to check out some of the best camp management software solutions on the market today.

The 10 Best Camp Management Software of 2022

Best all-in-one camp management software

Platforms: Web, iOS, Android

Quyasoft is an award-winning camp management software that helps directors and managers provide their counselors with the tools they need to run their camps to their full potential. 

Used by 20,000+ companies, this all-in-one solution includes a wide range of features to boost team collaboration, ensure health and safety are maintained at all times, and guarantee all camp activities run smoothly. With Connecteam, you can:

  • Streamline communication between all staff members, with the ability to engage in private 1:1 or employee team chat. 
  • Maintain camp compliance by creating your own digital forms and checklists or selecting pre-made templates. Staff members can fill in clearance forms and bunk cleaning inspection forms with the click of a button.
  • For staff members who need to leave and return to camp for any reason, they can easily clock in and out with the employee time clock feature.
  • Eliminate time theft or buddy punching with geofence technology, ensuring staff members are clocked in within the confines of the camp.
  • Build a simple employee training software experience so that staff members are aware of all essential camp policies and have the skills they need to thrive.
  • Store all important documents from each camper and staff member without worrying about taking up storage space on your phone.

In theory, you can provide campers’ parents with Connecteam’s mobile app and customize it to operate as a private network, where parents can receive photos and current camp ongoings.

But the reality is that this software works at its best as an employee management solution. As a result, there may be other solutions on this list whose features align more with your camp’s specific needs.

Key Features

  • Internal communication
  • Staff scheduling
  • Document storage
  • Employee training
  • Digital forms and checklists
  • Employee time clock

Pros & Cons

  • All-in-one software solution
  • Easy to manage camp staff
  • Excellent customer support
  • Affordable solution 
  • Doesn’t include camp registration features yet


  • Starts at just $29/month for up to 30 users
  • Free 14-day trial
  • Unlimited free plan for up to 10 users

RMS Cloud Parks

Good for: Camp financial management

Platforms: Web, iOS, Android, Windows, Mac

rms cloud parks camp management software home page

One of the most popular property management software systems in Australia, RMS Cloud is an ideal software for camp directors looking to manage booking processes and revenue generation more easily.

The relationship between the camp director and the customer is arguably the most crucial part of RMS Cloud. Through its reservation screen, admins can view client details, their reservations, and account information.

There are arguably more effective solutions on this list if you are looking to focus mainly on employee management. With that said, RMS Cloud does include a staff-focused app, which directors and counselors can use to view and manage daily tasks, track time, and communicate with each other.

Key Features

  • Reservation dashboard
  • Guest portal
  • Automated pay rates
  • Staff mobile app

Pros & Cons

  • Great for camp financial management
  • Good customer support
  • Not the most ideal solution for staff management
  • Prone to bugs and crashes


  • Parks Standard plan starts at $185 AUD per month for one user and varies in pricing until 6 users ($795 AUD/month). After this, each additional user costs an extra $35 AUD/month.
  • Free trial: Yes
  • Free plan: No


Good for: Camp registration

Platforms: Completely web-based

regpack camp management software home page

Not many software solutions handle camp registration as seamlessly as Regpack does. This camp management software provides camp admins with the business tools to easily handle registration and online payments. 

For example, you can embed the solution’s online form builder on websites, making it simple for parents to register from anywhere. Camp directors can also review registration submissions via its online dashboard.

While there’s no denying that Regpack’s financial management features are its strength, it also plays a part in its main downside. Unlike other solutions on this list, Regpack doesn’t include a wide range of features to encompass other aspects of camp management. 

Apps like Connecteam allow users to onboard employees, access camp calendars, and communicate with each other – all features that Regpack lacks.

Key Features

  • Camp registration
  • Online payments
  • Online form builder
  • Registration reporting

Pros & Cons

  • Fantastic solution for camp registration
  • Accurate payments
  • Limited camp management features
  • Not the easiest software to use


  • Starts at $125 per month/admin. Contact Regpack sales representative for more details.
  • Free trial: Yes
  • Free plan: No


Good for: Scheduling activities

Platforms: Web, iOS, Android

sawyer camp management software home page

Another valuable software solution from a camp registration perspective is Sawyer. This camp management software allows admins to easily integrate onto websites, facilitating registration, online payments, and parent communication.

One of Sawyers’ standout features is its activities schedule. Camp directors can create and manage all kinds of events, such as camps, appointments and parties. They can also drag and drop these events onto required dates and edit them to determine how many people can attend, how long each event is, and more.

A crucial feature that Sawyer lacks is the ability for camp staff to communicate with one another. This is something that other solutions on this list, like Connecteam, include.

Key Features

  • Parent-approved registration
  • Activity enrollment
  • Payment processing
  • Events schedule

Pros & Cons

  • High-quality financial management tools
  • Easy to upload camp forms
  • Poor customer support
  • Lack of communicational tools


  • Launch plan starts at $109 per month (billed annually)
  • Free trial: Yes
  • Free plan: No


Good for: Camp Directors

Platforms: Completely web-based

campminder camp management software home page

More than just a camp registration tool, CampMinder covers many key aspects of camp management. Through this software’s detailed dashboard, admins can manage transportation for campers, handle financial matters, and stay on top of camper’s healthcare, among other things.

CampMinder also includes a mobile app that allows parents to keep up to date with their child’s camp experience through a social media-style feed – which is ideal for security reasons. 

However, other solutions on this list include a wider range of features via their own mobile apps, such as employee training resources, cross-camp communication, and the ability for staff to clock in and out.

Key Features

  • Online camp registration
  • Staff hiring/onboarding
  • Organizational dashboard
  • Companion app

Pros & Cons

  • Attractive user interface and easy to use
  • Regularly adding new features
  • Forms features can be complicated
  • No autosave when entering information


  • Contact CampMinder sales representative for pricing information.
  • Free trial available: Yes
  • Free plan: No


Good for: Health and Safety

Platforms: Completely web-based

campdoc camp management software home page

As the name suggests, CampDoc is a camp management software designed specifically to prioritize the health and safety of campers. With this solution, users can upload and store all relevant healthcare forms, records and allergies for each camper, ensuring that every medical detail is accounted for.

With CampDoc, families can send instant messages to the software, which admins can digitally relay to the relevant campers depending on the session or cabin they are located in.

One of CampDoc’s standout features is its text message alerts. In the event of an emergency, camps can send out mass texts to families to keep them updated in real-time. While this is an ideal feature, there are other solutions on this list which include similar capabilities.

Key Features

  • Health records and forms storage
  • Online registration
  • Emergency text notifications
  • Parent-camper communication

Pros & Cons

  • High storage capacity
  • Supports multiple languages
  • Uploading forms can be complicated
  • Poor customer support


  • Simple pricing starts at $250/month
  • Free trial available: No
  • Free plan: No

Amilia SmartRec

Good for: Safely storing information

Platforms: Web, iOS, Android

smartrec camp management software home page

Probably SmartRec’s most valuable feature is it’s information storage capabilities. Admins can store, update and access all of their campers crucial information inside the software. This includes Photo IDs, emergency contacts, medical forms, and more.

SmartRec also includes useful features from a staff point of view. For example, flexible scheduling ensures that both counselors and campers alike know where they are supposed to be and when. Staff can submit availability to ensure that camp schedules are convenient for all parties. It’s also possible for parents to pay for their child’s camp sessions via SmartRec.

Though users might be frustrated with the software’s inability for staff to communicate with each other or to clock in and out.

Key Features

  • Form storage
  • Staff and camper scheduling
  • Payment options
  • Staff calendar

Pros & Cons

  • Effective mobile app
  • Good customer support
  • Lacking essential features
  • Lack of reporting


  • Essential plan starts at $99 per month
  • Free trial: Yes
  • Free plan: No


Good for: Camp teams who need a wide range of features

Platforms: Completely web-based

campsite camp management software home page

Arguably, Campsite is one of the most dynamic camp management systems on this list, primarily due to the wide range of features included.

Campsite includes “core features,” which includes online registration, advanced reporting, staff communication, and a parent dashboard. Then there are what the website describes as “A La Carte features,” such as attendance tracking, transportation management and activity scheduling, to name a few.

One detail that might dissuade potential clients is the lack of pricing transparency on the product’s official website. Though it is possible to request a demo or contact Campsite directly for pricing information.

Key Features

  • Online registration
  • Staff management
  • Financial management
  • Parent dashboard

Pros & Cons

  • All-in-one capabilities
  • Simple UI and easy to use
  • Lack of pricing transparency
  • Limited storage space for emails


  • Contact a CampSite sales representative for pricing information.
  • Free trial: Yes
  • Free plan: No

Active Camps

Good for: Camp security

Platforms: Completely web-based

active camps camp management software home page

From a security perspective, Active Camps is an ideal camp management software solution. Not only is all information protected when digitally stored, but payment processing meets PCI Level 1 compliance.

With Active Camps, staff can digitally stay up to date with when and where they are working with online attendance tracking. And it’s possible for admins to easily assign access and permission rights to other staff members. 

Truth be told, there are some essential features that Active Camps lacks that others on this list include, which could be a crucial factor when deciding which solution to choose.

Key Features

  • Online registration
  • Payment management
  • Attendance tracking
  • Camp Database

Pros & Cons

  • High-level security features
  • Compliant payment processes
  • Lack of important features
  • Prone to bugs and errors


  • Contact a sales representative for pricing information.
  • Free trial available: No
  • Free plan: No


Good for: Camp staff management

Platforms: Web, iOS

campwise camp management software home page

When it comes to staff management, not many solutions do it better than CampWise. Via the main dashboard, it’s possible to handle every aspect of recruitment, from advertising openings and receiving applications to issuing contracts.

Admins can handle all aspects of camp registration, with the ability to receive registration applications from customers. They can also provide accurate billing, organize transportation and schedule activities, amongst other features.

While CampWise does in include the ability to send mass emails and texts to campers, parents and staff, other solutions on this list have more robust communication features.

Key Features

  • Staff management
  • Camper check-in
  • Online registration
  • Medical app

Pros & Cons

  • Good customer support
  • Aligns all camp members
  • Dashboard only works well on Google Chrome
  • Can have registration issues


  • Contact a CampWise sales representative for pricing information.
  • Free trial: No
  • Free plan: No

How Much Does Camp Management Software Cost? 

While most camp management software is priced per month, they can vary quite heavily depending on how many users and what features are required.

It’s important to mention that many of the solutions on this list do start on the pricier side, with one of the cheapest options (SmartRec by Amilia) starting at $99 per month. Also, when it comes to many camp management software solutions, customers are required to contact their respective sales teams for pricing information.

connecteam camp management software user interface

With all of this in mind, we do recommend selecting a solution that provides the widest range of features at the most affordable price. While Connecteam does lack some key features associated with camp management, such as registration and payment, its basic pricing plan of $29 per month for the first 30 users provides key employee management capabilities that are definitely worth considering.


What is camp management?

Camp management is the organization, maintenance and overseeing of all aspects of an organized camp. This can range from financial management, registration management, and staff management to activity scheduling and logistics. The health and safety of both campers and staff is a core focus of camp management.

Who requires camp management software?

Camp management software appeals to a wide range of audiences. While typical users include residential camps and day camps, other organizations like YMCAs, after-school programs and specific educational institutions also benefit from its capabilities. Depending on its features, individual users include camp directors, counselors, staff members, parents, and campers.

What should I consider when purchasing camp management software?

There are two factors worth taking into account when purchasing camp management software:

  1. Integration with other applications: If your camp is already using specific software, then any new software should be able to integrate with what you’re currently using (like payroll software such as Quickbooks Online).
  2. Overpaying for unessential features: If your camp only requires some features, you’re better off purchasing a simpler software that only includes the features you need.


The Quyasoft camping management system is packaged in a single, seamless software application. The entire platform is web-based, so your campground management software can be accessed from virtually any computer with internet access. This means no more software installation hassle and no need to worry about staff working without constant connections.

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