Scheduling meetings, conferences, and other events and managing the same is one of the most back-breaking tasks to do. With most people running after deadlines, meeting with clients, attending meetings and conferences, it becomes very tough to schedule a meeting date and time that suits everyone.
Many of the great life’s accomplishments are presented in a chronology of events. Your children’s birthdays, your book releases, and your family vacations, just to name a few. As the owner of an up and coming software firm this lesson has had an important impact on my business plan. And that is why today I have decided to give away a free trial of my new business management software for small businesses called Quyasoft.com.
If you are looking for easy to use calendar management software then I have the perfect solution for you. We all realize that there is just too much to do, and too little time to do it in. That’s why we need to utilize our calendar effectively for better productivity.
There are many calendar management software out there. All you have to do is choose the one that suits your needs and your budget. Here are 5 things to look for when searching for a calendar management solution provider.
Quyasoft is a comprehensive calendar management software. Quyasoft is created to be able to handle all the kinds of calendars in most organizations today. Quyasoft is web-based and can be accessed by an easy-to-use browser. It runs on the servers of Quyasoft and makes data easily accessible through mobile application. An internet connection is required for the software to work properly and send/receive data from supported devices and applications.
Quyasoft.com is a calendar management software that allows you to manage your calendars in a centralized location.
You can create, edit and delete events on your own time using the calendar software, and you can even schedule appointments with other users using the calendar software.
The calendar management software also has a built-in scheduling feature that allows you to schedule events based on time or date. This means that you can schedule an event for any time of day or any day of the week without having to worry about what day it is.
The calendar management software also comes with an automatic reminder feature that will remind you when an event is coming up so that you don’t miss it!
Our calendar management software is free for all users. You can access it from anywhere in the world and it will be available on your desktop or mobile device.
With the Qyasoft Calendar Management Software, you can manage your calendars, events and tasks from any device. The solution is compatible with Outlook, Google Calendar and Office 365.
The calendar management software lets you create and manage events, meetings and appointments in one place. It also allows you to add notes and files to your events, which makes it easier for you to keep track of important information related to each event.
You can easily share your calendars with other people by creating a link for them. This allows them to view your events online or on their mobile device without needing to have the Qyasoft Calendar Management Software installed on their computer or mobile device.
The calendar management software comes with several features that make it easy for users to manage their calendars efficiently:
- Create events quickly by entering details such as location, date/time and duration;
- Schedule recurring events so they automatically appear at the same time every week or month;
- Set reminders for upcoming deadlines so you don’t forget about any important tasks or appointments;
- Print out copies of your calendar so that others can see what’s happening at different times throughout the day
My Project Management Calendar App Comparison Criteria
What do I look for when I select the best project management calendar? Here’s a summary of my evaluation criteria:
- User Interface (UI): I’m looking for a tool with a clean user interface and pleasing design. The calendar should be readable, flexible, and customizable.
- Usability: I’m looking for software that’s intuitive to use when it comes to setting deadlines and milestones for newbies and advanced users alike.
- Integrations: I’m looking for software that allows the integration of a wide range of productivity tools for communication, HR, ERM, CRM, and whatever else you need.
- Value for $: I’m looking for software with many features but is not too expensive with a transparent and scalable pricing plan.
Project Management Calendar: Key Features
- Customization: Allows users to add events, projects, or tasks to shared calendars.
- Reporting: Allows users to pull up data for reporting purposes.
- Time tracking: Enables users to track the time spent on tasks.
- Data filtering: Choose what content you are seeing on the calendar.
- Color coding: Help organize the calendar with visual cues.
- Drag-and-drop: Quickly rearrange deadlines without menu diving.
- Priority tags: Know the priority levels of upcoming tasks.
When is that kickoff meeting scheduled? When is that milestone? When’s a good time to sit down with the development team and talk through that task? When is the entire project supposed to go live?
There’s no doubt about it — when you’re managing a project, questions like these come up all of the time. That’s exactly why a calendar is your very best friend for keeping things on track. You’re overseeing meetings, deadlines, resources, progress, and more, and not having a reliable calendar or event schedule template makes that job a whole lot tougher.
Fortunately, there are numerous calendar tools you can rely on for a variety of different project-management-related tasks. We’re sharing a few of our favorite options here.
Microsoft Excel
Excel is considered the default calendar because most people use excel to mark their assignments and schedules. On that note, it is a common calendar creation app. In reality, Excel’s functions traverse much further than helping to set up schedules and other such activities.
Excel functions and cell sorting functions are efficient but they are not suitable for day to day tasks and assignments.
Because the perception that Excel is very easy to use; the phenomenon gets passed towards the employees too. It is a little complex to use because you are dealing with cells, rows, and formulas at a very technical level.
Compared to other native project management calendar apps, the big letdown about Excel is the sheer amount of manual work. With apps, at least you get to click various icons, without having to “create” everything at cell by cell level.
Use It for this project management need: Creating simple schedules and agendas
Excel is familiar and accessible, which means that many project teams still rely on it for a variety of project management tasks.
Here’s the good news: Excel definitely has its time and place. For example, if you’re hosting a meeting and need an agenda for what will be discussed and how much time will be allotted for each topic, Excel is a straightforward choice. Or if you’re managing a booth at an industry event, Excel can help you pull together a simple schedule for that day.
However, it’s when project teams try to use Excel as a complex scheduling calendar or project management platform that various pitfalls become apparent.
Creating a calendar in Excel will require a lot of manual work upfront — which could be completely avoided with a tool that was specifically designed for calendar management.
Additionally, Excel can be inflexible. You’ll either need to understand complex formulas to automate your calendar, or you’ll need to invest the time to make manual updates when something changes with your project or your schedule (which is inevitable).
Put simply, Excel is much better suited for simple and oftentimes short-term agendas or schedules. It really isn’t built for complex project calendars, as it lacks a lot of the features that are beneficial to project managers.
Google Calendar
Use it for this project management need: Scheduling meetings and important milestones
Out of the free calendar management tools available, Google Calendar is one of the most popular. That’s because so many project teams already use Gmail, making the native calendar app one that’s integrated and easy to access.
Google Calendar allows for easy calendar availability sharing, which makes it a great choice for things like scheduling kickoff meetings or dropping important milestones (like a project go-live date) on everyone’s calendars.
This tool’s customizable event notifications also mean that users can be reminded of those upcoming meetings or commitments.
Scheduling a quick meeting or checking someone’s availability is easy. But Google Calendar isn’t a project management or task management platform, which means it lacks a lot in terms of project scheduling.
This tool doesn’t offer an easy way to keep project details, attachments, or other important information directly in the calendar — meaning Google Calendar often needs to be used along with another project management tool.
Additionally, managing tasks and deadlines can become challenging and cumbersome. There’s no easy way to display dependencies or tie tasks to each other, which means a lot of manual updating is required when the schedule changes or the scope of the project shifts.
In my view, google calendar is not the main avenue for the management and scheduling of the task rather it acts as a mid-card and reminder for daily operations. But then again, you cannot ignore its usefulness.
It gives you the freedom to quickly implement changes without any difficulty. Google Calendar does that by notifying everyone regarding the changes that have been updated so in that way everyone gets to know where the project is going.
Besides obvious benefits, every tool has its own pros and cons. In my opinion, if the pros outweigh the cons, then the tool is worth a shot. Some people spend a long time looking for a perfect project management calendar maker. I can guarantee that you won’t find any “ultimate” or final version of an application. No matter how good it is, it will always have some setbacks.
Anyhow, coming back to Google Calendar, you can do a lot more with it than merely sticking to calendar-related stuff. Just install the application on your cellphone through the official PlayStore link and give it a good whack.
Wrike Calendars
Use it for this project management need: Overseeing entire projects, including tasks, deadlines, and dependencies
Wrike Calendars address many of the pain points that tools like Excel or Google Calendar don’t.
For starters, it can be overwhelming to look at everything a specific team is working on in a single scheduling calendar. Maybe you only want to see what the marketing team has in the works for that upcoming webinar (and not eBooks, blog posts, case studies, and other current projects on their plate).
Wrike Calendars allows you to create different calendars based on project type. These are color-coded and can easily be viewed individually or layered on top of one another. Gone are the days of going cross-eyed trying to figure out what dates and deadlines are pertinent to a specific project.
Wrike Calendars are more than just schedules and due dates. They’re connected to underlying Wrike projects and tasks. This means that you can get the big-picture view from looking at the calendar, but you also have the option to drill down to specific tasks, milestones, and important context — directly from the calendar.
You know that transparency is key, which means you need to keep many different teams and stakeholders in the loop. For that reason, Wrike Calendars are easy to share across internal teams. External links also remain updated so that you can keep vendors, clients, and other outside parties updated on your project progress.
Calendly
Use it for this project management need: Painlessly finding suitable times for meetings and appointments
Aside from your overall project calendar and team-wide schedules, you still have individual calendars to concern yourself with. Maybe you need to schedule a time to sit down with a web developer on your team or to chat with a vendor.
People aren’t always great about blocking times or recording everything on their own calendar, which makes it challenging to know when they’re actually available to connect.
You can skip all of the back and forth emails and scheduling headaches with a free scheduling app like Calendly. Using this calendar tool, you can set your availability and then generate a calendar that displays only your available times.
Calendly will create a link to your scheduling calendar that you can share with others, who can then immediately book meetings times — without having to confirm whether or not that time actually works for you.
That means you can spend less time scheduling meetings and more time actually preparing to have a productive conversation.
Workato
Use it for this project management need: Automating and streamlining clunky scheduling processes
Alright, you caught us — Workato isn’t actually a calendar tool itself. However, it allows you to connect all sorts of different apps that you use (like Slack, Google Calendar, Outlook Calendar, Calendly, and, yes, even Wrike) and then automate common interactions between them. That means you can use it to make various schedule-related tasks faster and far more painless.
For example, you can create a “recipe” (that’s what they call an automated workflow) to automatically create an Outlook Calendar event whenever a new Wrike task is created that includes a start and due date.
Or when you create a new invoice in QuickBooks, you can set up Workato to automatically create a new task in Wrike and a new event in your Google Calendar so you make sure to actually send and follow up on it.
Think of Workato as a perfect complement to whatever calendar management tool you’re using, as it can take a lot of the repetitive tasks and mindless work out of the scheduling process.
Use these calendar tools to overcome common project management hurdles
In project management, a reliable calendar is a must-have for overseeing tasks, deadlines, meetings, and other important obligations. Fortunately, there’s no shortage of calendar management tools available — and they all have their time and place.
The ones we covered here include:
- Excel: For simple agendas and short-term schedules
- Google Calendar: For scheduling meetings and important milestones
- Wrike Calendars: For overseeing and managing entire projects
- Calendly: For painlessly finding mutually agreeable times for meetings and appointments
- Workato: For automating time-intensive scheduling tasks and processes
For further reading on choosing the right project management calendar, check out these follow-up articles:
- 3 Capabilities Your Team Calendar Needs
- Leading Content Marketing Share the Best Way to Make a Publishing Calendar
- Secrets for Building an Integrated Marketing Campaign Calendar
We might be a little bit biased, but we think that Wrike Calendars offer all of the features and benefits you need to make project and calendar management a breeze. Plus, it can be used in conjunction with a lot of the other tools mentioned on this list.
Conclusion
Do you want to organize your daily life, events and meetings? QuyASoft Calendar is the appropriate program for you. It is an easy to use software that can help you to organize your busy life. With its help it is very simple to create all kinds of calendars or a diary, or simply store various events. As a result, analyzing all future events will not be such a problem for you and your activities will not fall into oblivion. You can schedule all your time for the whole week by creating a calendar in this program and check your schedule monthly. In addition, with this calendar application you are able to keep track of birthdays, anniversaries and any other personal dates with just one click of your mouse. In conclusion this is just one of the numerous opportunities that offer this tool!