Best Crm For Musicians

As a musician, you’re likely juggling many different relationships throughout your career. From booking agents to managers, publicists and more, it’s important to keep track of all these people in one place so you can easily remember who you work with, stay in touch with them, and share the right information at the right time.

In this guide, we review the Best Crm For Musicians, crm for music producers, music catalog management, and best crm for recording studio.

Best Crm For Musicians

CRM is a term that’s thrown around a lot in the business world, but what does it mean for musicians? A CRM is a system of managing contact information and activity. For example, if you’re working with a manager or agent, then they might be your primary point of contact for booking gigs. But if you have multiple managers or agents representing different parts of your career (like touring vs. recording) then you need to keep track of all these relationships in one place so you can give them all the same information at once without having to track down each person individually—and without forgetting anything important!

Best CRM for Musicians: Infusionsoft

Infusionsoft is a great CRM for musicians.

It’s easy to use, has a lot of features, and it’s not cheap. However, it is worth the price if you can afford it because it has features that are useful for musicians, such as email automation and email marketing.

Here are some of its best features:

  • It offers an attractive interface with many customizable widgets that make managing your contacts easier than ever before. You can also manage your clients directly from the platform itself which saves you time since there won’t be any need for switching between different tools like Gmail or Outlook anymore!

Best CRM for Musicians: Salesforce

Salesforce is the best CRM for musicians because it’s a great way to keep track of your sales and marketing efforts. For example, it can help you keep track of contacts, leads, and opportunities.

Salesforce also has a lot of integrations with other apps that are useful for musicians. For example, if you’re using MailChimp to send out emails about upcoming shows and albums, Salesforce can automatically update your mailing list every time you have new information about something like an album release date or tour schedule change (which is important for marketing purposes).

Best CRM for Musicians: Hubspot

Hubspot’s CRM is a good fit for musicians. It’s also great for small businesses, but we’ll get to that later.

The thing about Hubspot is that it allows you to create an account, set up your business and put yourself out there without having to learn about marketing or sales. It does everything for you by pulling in data from social media and email subscriptions, saving time and money that would otherwise be spent on getting new customers manually. This means more time for practicing music!

In addition to helping with sales strategy, Hubspot also helps with marketing automation so that when someone visits your website they’re immediately greeted by a personalized message based on their interests (which are determined by what they do online). This makes people feel special because they know they’ve been noticed; it also gives them confidence in your brand because they feel like part of the team already–and this increases conversions at every touchpoint along their journey through the buying cycle!

You have to have a way of tracking who you’ve talked to, what they’re interested in, what their pain points are, and so on and so forth.

When you’re starting out, it can be hard to remember all of the people you’ve spoken to, what they were interested in, and whether or not they expressed any pain points. You have to have a way of tracking who you’ve talked to and what their interests are so that when someone else comes into the picture with similar interests (or wants to collaborate on something) that it’s easy for everyone involved.

You also need a way of keeping track of all these conversations and interactions in one place so that as time goes on, this information doesn’t get lost or scattered across multiple platforms.

crm for music producers


Hubspot is the undisputed king of full-stack marketing software. With excellent CRM features.


A sales-focused CRM that uses AI to automate repetitive tasks and manage leads and sales.

Customize your workflows to track all aspects of the sales cycle, from lead gen to post-sale support.

So, you are in the market for a CRM that suits musicians.

Ideal, because in this article we have our compilation list for our top picks, and we compare the features and pricing for you. 

If you just want the best choice, we’ve added that right at the top of the article as this was what is most requested by our customers. So, that’ll be the “can’t go wrong” option. 

Otherwise, feel free to explore all the options we’ve reviewed on the market to find something that might fit you a little better.

What is the #1 Best CRM To Use?

It’s very well rounded, well priced, feature-rich with a large community of support and a very top-notch set of tutorials for every use case. You can’t go wrong with Capsule.

Hubspot is a user-friendly CRM platform that provides advanced solutions with its robust marketing tools. It allows larger companies with complex workflows to perform efficiently and produce nifty results. Hubspot has you covered for your: Service, Sales, CMS, Operations, and Marketing needs.

For more details, read our Hubspot Review.

The Best CRM Specifically for Musicians

As a musician, you have to manage concert schedules, plan album releases and maintain engagement with your listeners. A CRM that connects with outside channels to provide quality insights and includes a scheduler to help you stay on top of tasks will be the perfect fit for this category. Have a look at the products below to choose the best CRM for musicians:

1. HubSpot

HubSpot is one of the best known CRM tools in the world, and one of the undisputed references in the field of inbound marketing. Hubspot’s CRM functionality allows you to manage all marketing and sales activities as you see fit. For example, it allows us to group by campaigns that generate detailed reports of metrics on the real return on investment in the entire conversion funnel experienced.

In addition, it is a complete CRM tool that is completely free of charge. 56,500 customers in more than 100 countries trust HubSpot for their growth.

Hubspot Features

Hubspot is a user-friendly CRM platform that provides advanced solutions with its robust marketing tools. It allows larger companies with complex workflows to perform efficiently and produce nifty results. Hubspot has five modules: Service, Sales, CMS, Operations, and Marketing, so you can include them in the package as per your business requirements.

Here are some impressive features available on Hubspot:

Hubspot Pricing

Hubspot offers you the option to create a customized subscription plan by adding the required services. Alternatively, you can choose from the existing bundles and get a general subscription. The “Starter” plan costs $45/month and offers fundamental marketing and sales features. The “Professional” plan starts at $1600/month with advanced marketing tools and customer service software. The “Enterprise” plan offers all available features of Hubspot and is priced: at $4000/ month, with the price set to go up to $5000/month From December 1, 2021.

2. FreshSales

FreshSales currently has more than 10,000 satisfied customers with its refreshing interface, which offers – at a glance – everything needed on the customer flow. You will be able to have information about conversations with customers, agreements, tasks and scheduled appointments with them, as well as find out how they have interacted with the website and the product, among many other functions. In addition, it allows you to control potential customers to know when it is the key moment to impact them.

Freshsales Features

Freshsales provides a modern-day sale engagement solution to users that want to expand their business and maximize their marketing efforts. Managing leads takes up a lot of effort and hours of scouring through various sources, but Freshsales eases that with a smooth transition of Incoming leads onto the next phase.

Here are some dedicated features of Freshsales:

Freshsales Pricing

Freshsales has 4 pricing options available for businesses looking to expand their sales through CRM. The “Free” version provides basic management services free of cost. The “Growth” plan is a CRM tool with automation that can boost your sales and prevent respective tasks; It is priced at ₹999/user if billed annually. The “Pro” subscription will help you customize the tools to your liking and increase sales revenue; It costs ₹2799/user if billed annually. The “Enterprise” plan gives you the AI forecasting to know the shortcomings and modify the strategy accordingly; It is priced at ₹4999/user if billed annually.

3. Bitrix24

Bitrix24 is a free CRM full of customer management tools, support and marketing automation features. Available in the cloud and locally, for mobile devices and desktops. Includes all essential tools: sales funnels, channel management, sales reporting, 360 degree customer view, repeat sales support and sales automation.

In addition, it comes with dozens of available integrations, and you can also create your own applications using its REST API.

Bitrix24 Features

In the corporate world, most of the marketing-related work is done collectively, and using different software for each task can be costly as well as inefficient. Bitrix24 offers all necessary tools for businesses within a single platform and makes it easier to collaborate with your team members. Bitrix24 has its virtual ecosystem where you can tackle every task with ease on an interface.

 Here are some exclusive features of Bitrix24:

Bitrix24 Pricing

Bitrix24 currently offers 4 pricing options for users interested in getting the most out of CRM services.

The “Free” plan is best for the new users who want to get accustomed to CRM software and costs absolutely nothing.

 The “Basic” plan is priced at €49/month and offers customer support service along with some simple collaboration tools. 

The “Standard” plan offers advanced collaboration tools and an increase in user capacity. It is priced: at €99/month.

The “Professional” plan is worth €199/month and unlocks all features of Bitrix24. You can add unlimited users, which makes it suitable for established businesses.

4. Netsuite

NetSuite Customer Relationship Management software is a cloud-based CRM that offers a 360-degree view of your customers in real time. NetSuite CRM provides a continuous flow of information across the entire customer lifecycle, from leadership to opportunity, sales order, fulfillment, renewal, up-sell, cross-sell or support.

NetSuite Features

NetSuite has developed over the recent years and was one of the first cloud-based ERP+CRM systems. It is a multi-tenant SaaS solution that helps small and medium-sized organizations grow faster with customizable workflows. NetSuite provides unmatchable visibility and control over your entire business with its cloud-based applications that improve organizational productivity.

music catalog management

Who Needs Magnetracks?

If you make your living in music (or hope to), you need this..

You’ve got musical assets worth organizing and protecting. You also need powerful-yet-straightforward tools to promote and distribute your music that make it clear you’ve got your act together.

You need easy tools for collaborators to share your work, collect feedback, manage tasks, and centralize your paperwork. You also need to distribute polished mixes through industry-standard delivery channels.

Your reputation of delivering great music on-time and beyond expectations depends on whether you can stay organized and schedule effectively. Magnetracks just raised your game.

You’ve got rightsholders to manage, licensing to administer, and relationships to protect, all while maximizing the revenue of a constantly-evolving catalog. You need tools you can run a business on. Not the next shiny thing.

You have between three and three hundred contributors to coordinate with. You need a robust public-facing search / licensing site that reduces friction with your clients. We check both boxes.

Your success depends on efficient scheduling, simple file and contract management capabilities, and an easy way to post mixes and collect feedback. Magnetracks scores on all fronts.

best crm for recording studio

Running a successful business takes a lot of time and effort. For photographers, that also means taking time away from doing what you do best to focus on the minutiae of business operations. Thankfully, digital tools can help streamline and simplify things. One of the most important tools for photographers is a CRM, or customer relationship management platform.

Why a CRM?

Why bother with a CRM? There are plenty of other business software options out there that seem to speak to the time/work issue, so what makes a CRM the right tool for you? Really, it all comes down to the focus here. CRMs focus on, well, customer relationships. And what do photographers need to thrive? A steady stream of leads that convert to customers and then stick around. Whether you focus on portraiture, wedding photography, boudoir photography, or something else, your business cannot thrive without customers.

CRMs vs. studio management software

You will quickly find that there are both CRMs and studio management suites on offer. While they do share some similarities, they are not quite the same. A CRM tends to focus solely on things that help you build stronger relationships with clients and convert more leads, while a studio management suite provides tools to help manage all aspects of your studio, from calendaring to sales and marketing to process automation and more.

Which is right for you?

There’s no one size fits all solution here. What works for one photographer will be the wrong choice for another. We’ve created a list of the top 10 CRMs for photographers featuring some of the top-rated options on the market, including a couple of studio management suites in addition to standard CRMs. Explore the list below and learn more about what’s possible with the right technological tools.

Don’t neglect the human touch

CRMs are great – they’re all about simplification, streamlining, and automation. They make things simple for you and your clients, from online appointment booking to mass emailing special deals. However, they can be impersonal. At, we realize just how critical it is that you stand out from the competition. Our 24/7 Live Answering Services ensure that’s possible. From appointment setting to reminders, answering basic questions to blocking spam and sales calls, we help you focus on the bigger picture. ‍

1. ShootQ

We’ll start the discussion with ShootQ – a purpose-built studio management suite that combines powerful CRM functionality with other tools to help you manage and grow your business. According to the website, ShootQ helps its customers save an average of 15 hours per week – that’s a lot of recovered time that you can spend taking photos and serving your clients.

There’s a lot to love with this platform. You get access to customizable contracts, email templates, custom workflow creation, flexible invoicing tools, lead tracking capabilities, and a lot more. You also get access to both an Android and iOS mobile app. Some of the top features to know with ShootQ include the following:

2. Studio Ninja

Another studio management suite, Studio Ninja was created by a photographer for photographers. It delivers critical functionality that your studio needs for growth and success, without unnecessary features that just bog you down or add to your costs.

With Studio Ninja, you can say goodbye to forgetting about client follow-up and hello to better communication, while also enjoying better lead conversion and being able to stay on top of all your work-related tasks. You also get mobile access through the iOS or Android app. Some of the more compelling features on offer with this platform include the following:

3. Agile CRM

If you’re looking for an all-in-one CRM solution, consider Agile. As the name implies, it is built with flexibility and agility in mind and can work for any size photography studio. It provides the means to unify your sales, marketing, and service activities, while integrating with the technology you already use, such as RingCentral, Google Apps, and more.

With Agile CRM, you get a full contact management tool, as well as deal tracking capabilities. However, this platform goes deeper than some others out there and provides project management capabilities, as well as the opportunity to add a little gamification to your sales efforts. Some of the features of. Note here include the following:

4. Bloom

Bloom is a CRM designed to fit the needs of creatives, from photographers to videographers, tattoo artists, and more. An all-in-one CRM (but not a studio management suite), Bloom offers help in capturing leads and sending invoices, as well as scheduling events, automating emails, and signing contracts.

From task tracking and management to payment organization to integration with tools like Google, Stripe, and Square, Bloom brings a lot to the table. It’s also available through an iOS app (no Android app yet at the time of this writing, but the company promises it’s under development, so Android users won’t be left out in the cold). Features of note with this CRM include the following:

5. 17hats

Every photographer can relate to the need to wear multiple hats. You’re not just a photographer and business owner, but you also handle marketing, billing, contracts, and just about everything else. 17hats is designed to help you take off at least a few of those hats, so you can focus on what you do best – taking amazing photos.

17hats helps you organize and systemize your business with invoicing, contact management, in-depth reporting, and more. It also brings lead management and onboarding help to the table, as well as automation for your fulfillment process, and it integrates with platforms ranging from Stripe and Square to Chase and ShootProof. Some of the features you’ll want to know about with this tool include the following:

6. HoneyBook

Looking for a CRM that works for your photography business but doesn’t bog you down with unnecessary features or functions you’ll never use? Consider HoneyBook in that instance. Lightweight and flexible, this CRM helps you manage projects, send invoices, and stay profitable, all while building strong relationships with your clients.

From project tracking to branded client-facing templates, mobile apps (both iOS and Android) to robust contract management, HoneyBook delivers critical features and capabilities. This platform also integrates with the technology you’re already using, such as Gmail and Google Calendar, QuickBooks, and more. Some of the features of note with this CRM include the following:

7. ShootZilla

ShootZilla is a full studio management suite that combines CRM functionality with plenty of other features. Unlike some of the other options on our list, this one was built from the ground up specifically for photography businesses, and it’s designed to speak to your business’s unique needs and challenges.

From the business overview function and calendaring to email templates, website contact forms, task management solutions, and at-a-glance contact cards, ShootZilla helps you streamline, automate, engage your audience, convert more leads, and build a stronger business. Some of the features of note here include:

8. Pixifi

A full CRM designed for photographers, Pixifi delivers lots of capabilities and promises to “streamline your business in ways you’ve only ever dreamed of.” From its online booking and appointment system to e-signable digital contracts, a visual lead pipeline and workflow tool, event timelines, and more, this is certainly a contender for your money.

Everything within Pixifi is accessible from a central dashboard, putting power right at your virtual fingertips. The software also integrates with your other technology, including MailChimp, Square, Stripe, Constant Contact, ShootProof, SmugMug, and more. Some of the features you’ll want to know about with this CRM include the following:

9. Tavé

Designed and developed by ShootProof, Tavé is a flexible yet powerful CRM for photographers. If you have been looking for a way to automate your workflows, connect with your existing customers in new ways, and drive more leads into the sales funnel, this could be it. Tavé claims to help “photographers organize, optimize, and ultimately automate complete workflows. Cut out busy work and save hours previously spent on repetitive, manual tasks.”

There’s a lot of value offered within this CRM. For instance, the custom contact forms make it simpler to collect information from leads, while digital contracts offer security. You can quote online, track down information in lead and job reports, and even create custom questionnaires to help segment your audience. Some of the features you will want to know about with this CRM include the following:

10. Dubsado

“More business, less busywork,” promises Dubsado, a CRM designed for fast-growing small businesses that require agility fused with today’s best technology. From forms and templates to automation, you’ll find no lack of valuable features or must-have functionality here.

Dubsado does a lot of things right, and it does so without bogging you down. The CRM is lightweight and flexible, cloud-based so you can access it from anywhere, and it puts everything you need within a single place. Create custom forms, send invoices, automate workflows, send automated emails, organize customer communication, and even handle your finances with ease. Some of the features you’ll love with Dubsado include the following:

We bring success into focus

The right CRM will help ensure success for your photography business, no matter its size or specialty. From full-blown studio management tools to streamlined CRMs that deliver scalable capabilities, there is something out there for you. However, don’t forget that the true measure of success for any photographer is client satisfaction. And, while technological tools can help, customer satisfaction primarily revolves around human interaction.

That’s where’s 24/7 live receptionist services come in. We help ensure that you never miss another phone call, text message, or other client communication. While you’re busy focusing on taking photos that capture moments of life, we will focus on capturing leads and ensuring that your clients always reach a human being no matter when they communicate. If you’re ready to take the next step, learn more about Live Chat features and integrations, or schedule a free Live Chat consultation to discuss your needs and goals. You can also reach us directly at or (650) 727-6484.

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