Recurring Task Management Software

We all need a little help keeping track of the things we need to do. With recurring tasks software, you’ll never forget another birthday or to clean out your closet again. Our favorite option is Taskade, which allows you customize your list settings but also provides smart scheduling (it’s like Alexa for your to-do list).

In this guide, we review the aspects of Recurring Task Management Software, best free task management app, deadline management software, and recurring tasks in microsoft lists.

Recurring Task Management Software

We’ve all been there: you schedule a recurring task, like dissembling your bookshelf or changing the air filter in your HVAC system, and then you forget about it. It’s been sitting on your to-do list since June! If this sounds familiar, then it’s time to take advantage of one of our favorite recurring task management tools. Whether you’re looking for a simple way to keep track of your personal routine or an enterprise-ready solution for managing projects across multiple departments at work (and everything in between), we’ve got you covered. Here are some of our favorite options for keeping track of tasks that happen on a regular basis.

Zoho Projects

Zoho Projects is a web-based task management solution that you can use to manage your recurring tasks. It’s easy to get started with Zoho Projects, as you’re not required to set up an account if you only have one user. You can also choose from three different plans: Starter ($9/month), Standard ($29/month), and Premium ($49/month).

Here are some of the features available in Zoho Projects:

  • Recurring tasks
  • Calendar View – shows the status of each task according to its due date; this feature helps prioritize tasks based on their due dates
  • Time Tracking – enables users to track time spent on individual projects or clients
  • Email Notifications – sends notifications when new tasks are created, assigned or completed in real time
  • Task Templates – allows users create custom templates for common workflows such as attending meetings, making sales calls or sending out invoices

Teamwork Projects

Teamwork Projects is a project management tool that can be used to manage recurring tasks. It is a great tool for teams of all sizes and can be accessed from anywhere. The online software has many features to help you manage projects and tasks, including:

  • Creating recurring tasks
  • Defining project timelines with due dates
  • Assigning team members with different roles like editors, writers or designers to specific tasks
  • Connecting the end-to-end workflow between teams by integrating third-party tools such as Google Drive or Zendesk into the platform


Asana is a project management and collaboration platform that integrates with Google Drive, Dropbox, Box and Slack. It has a mobile app for iOS and Android devices. The free version allows up to 15 members and 1GB of storage; paid plans start at $8 per user per month (with discounts based on volume) or $80 annually.

Asana’s strengths include the ability to create and assign tasks directly from emails or messages in other apps using its “@” feature; the ability to add comments or files directly onto tasks; many integrations available through third-party apps like Zapier; time tracking features for each task; basic notifications when tasks are assigned or due soon; easy user onboarding process


Basecamp is a project management tool that helps teams keep track of their projects. Basecamp supports all types of teams, from small businesses to large corporations, and it’s free for up to 10 users.

If you’re looking for a project management software that uses an intuitive interface and makes collaboration easy, Basecamp will be right up your alley. The software allows users to create tasks, assign them to teammates, attach files and documents to those tasks (and even allow others to view or edit those files in real time), set due dates and milestones for individual projects or entire projects in progress—all through a beautifully designed interface. It also has excellent mobile apps available on iOS and Android devices so you can stay on top of things while out in the field working on client sites or running errands around town during your lunch break from work!


Trello is a web-based task management software that’s great for managing recurring tasks. It’s free for up to 15 users, and has a wide range of features including card sorting, drag and drop functionality, checklists, labels and more.

Trello is also useful for project management due to its ability to create boards that can be used by multiple people working on different aspects of the same project. This means that you don’t have to manage all aspects of a project yourself—you can delegate different boards/cards to different people based on their expertise or interest in certain areas (e.g., if you’re managing a website redesign process with developers).


Workzone is a project management software that can be used to create and manage recurring tasks. It’s a cloud-based tool, so you don’t need to download anything on your computer — just sign up for an account and get started! There are different levels of plans available depending on your needs, ranging from free to $299 per month (billed annually).

It’s available for Mac, Windows and Linux users as well as mobile devices like iPhone/iPad or Android phones/tablets if you prefer working offline over WiFi connections. The interface is in both English and Spanish so everyone can use this software regardless of their native language or location.

There are many great tools to help you track and manage your recurring tasks.

Here are some of the recurring task management tools mentioned in this article:

  • Trello
  • Wunderlist
  • Google Calendar

best free task management app

The human mind is great at generating ideas, not retaining them. Since time immemorial, we have been using task management solutions. From clay tablets, notepads, spreadsheets to the task manager apps. We have always needed help in keeping track of work.

The advent of cloud technology has fuelled the rapid growth of business software of all kinds, including task/project management tools. When we first started Taskworld in 2013, we could count the total number of task manager apps on our fingers. Now there are hundreds and hundreds of them.

If you are someone looking to try out a free task manager app for the first time and are intimidated by the options, this post is for you.

Each of these tools offers the core features of task management – creating/assigning tasks, task comments, simple reports, and email notifications.

Here is a list of the top 11 free project management tools:

While free software can be a great start for any project, as you scale and get involved in more projects, finding a dedicated tool that can fit your needs is well worth the investment.

Taskworld has a 14-day PRO Free Trial which gives our users the perfect amount of time to see if it’s a good fit for them. After that, your account turns into a non-stop Free plan! You’ll still have access to your most important stuff, just with a couple of limits.

Task management by itself isn’t enough for modern teams to collaborate. Relying on integrations to solve other problems isn’t very efficient as most integrations are half cooked. For example, a Trello/Slack integration doesn’t let you seamlessly chat and move Kanban boards from the same tab.

That’s why it’s important to include core aspects of collaboration in one tool – task/project management, team messaging, performance evaluation, file management, and advanced reports. And that’s what Taskworld does. It has those features built-in.

One of the first kanban-based task management tools, Trello was originally developed by Fog Creek Software and is now owned by Atlassian.

For many users, Trello has been their first foray into visual task management. It provides a good clean Kanban experience. It’s one of the few tools that provide a free version to an unlimited number of users.

Trello has minimal onboarding and immediately draws you inside their app. It doesn’t require a verified email to use it. Trello has 200+ integrations, although the free version restricts only one per board. Trello also recently added a new integration called Butler, which helps automate workflow based on custom commands. It has tons of automation options.

Trello is a good, simple, and free tool for small teams. It does lack some important task management features such as assigning checklist items, recurring tasks, and syncing tasks across multiple projects.

Launched in 2017, ClickUp is a relatively new entrant in the task management space. It’s a solid all-around task manager app. It offers some important features in its free versions such as Gantt charts, goals, and mind maps. This is especially useful for teams who want a more feature-rich free task manager than Trello.

However, it restricts their usage to 100 times. Its free version also offers 10 automations per month, time tracking, and 50+ native integrations.

One big limitation of Clickup’s free version is its file storage limit of 100MB. This shouldn’t be a problem if your team isn’t sharing heavy files on it. But this can be a dealbreaker for agencies and teams that share hi-res files frequently.

Some users find Clickup’s feature-rich interface a bit overwhelming. However, once you are past the learning curve, ClickUp is one of the strongest free task management tools.

Todoist initially started as an online to-do list, but in recent years has added more features to become a task manager. It might not offer advanced task management features or Kanban boards like Trello and ClickUp, but it’s still a helpful tool for solopreneurs, students, and small teams.

Todoist’s free plan offers popular task management features such as recurring tasks, prioritization, subtasks, and visual reports.

If you are looking for a mobile-first task manager experience, then Todoist is worth a try. It also integrates with multiple SaaS tools, including other task management solutions. Todoist also has an interesting feature called Todoist Karma that gamifies task management by awarding you points for completing tasks and maintaining your streaks.

Created by MeisterLabs, MeisterTask is a Kanban-based popular task manager. It’s not as feature-heavy as ClickUp but instead focuses on its minimal UI. This makes it popular among users who are new to task management tools.

MeisterTask’s free version gives you unlimited users and up to 3 projects. You also have some simple customization options and time tracking. However, you have to subscribe to its paid plans to use more advanced task management features such as timeline, checklist items, and permission settings, and attachment limits over 20MB.

Overall, MeisterTask is a clean and easy task manager.

Basecamp is one of the first task managers. It has been in the market since 2004. Although most of its good stuff is part of Basecamp Business (paid version), its free version still offers great value. That’s why Basecamp is very popular among small teams, freelancers and students.

Basecamp’s free version gives you 1GB of storage space, 20 users, and up to 3 projects to collaborate. You have basic task management features and also real-time team chat. It has an interesting approach to notification settings where you can specify what times during the week you don’t want to be disturbed.

Timecamp is an automatic time tracker that also allows its users to monitor tasks done for free. This application was launched by the programmer Kamil Rudnicki in 2009, who is also the founder of Time Solutions. Freelancers and teams within a company widely use it because of its graphical timesheets that show activities that are best for professional B2B companies.

With Timecamp, you can track a team’s performance, a project’s profitability, and the productivity of each individual. It has a simple user interface that most users will utilize in a short period of time. With these features, this web-based application can speed up tracking billables, attendance reporting, and invoicing but can mostly be used with the paid version. The free version offers great features such as unlimited users and tasks, availability of project templates, and one integration.

Airtable is a project management tool that helps tasks be organized and filtered and for the team members to collaborate and unify their works aiming to attain a goal. This collaborative software was founded in 2013 by Howie Liu, AndrewOfstad, and Emmett Nicholas. Its free version is fit for small teams and individuals.

One of its most important advantages is the ability to create custom dashboards to present the facts you care about the most. External programs such as Dropbox, Google Drive, MailChimp, Slack, and several social media platforms are also supported.

Paymo is an online management platform that assures businesses in helping with their projects; however, its free plan is only limited to one user, making it ideal for freelancers.

To assure the success of a project, Paymo is confident in helping in the provision of accurate project estimates, improved planning processes, constant tracking of the team’s activities, easier collaboration, staying on schedule and within the budget, informing stakeholders, and hassle-free invoicing.

Infolio is a task management application that makes collaboration easy by mainly using the Kanban view boards that each user can customize a project’s list and status. It also showcases customizable fields in a posted project or task, chat spaces, team view, and smart filters.

Infolio’s free plan contains all of the usual capabilities, with the exception of storage as it has space having 1GB. The premium plan for a space upgrade is $4.99 per user per month.

nTask is another web-based software that is easy to learn, making it manageable even to users uninclined to technology. It is suitable for an individual or any team size that handles complex projects to help managers plan, schedule, execute, manage resources, and report about the projects within the platform.

The free version offers usage for up to 5 members that provide checklists, receive notifications on task assignments, track working time and set due dates, and manage priorities.

deadline management software

You’re likely handling many projects at any particular time, regardless of what your business card says. It’s certainly a regular weekday if you’re calling a foreign client with Chanty while also sending out meeting invites and emailing your current reports to your boss.

Multitasking isn’t just a hot trend; it has become the key to success. It’s not easy to manage so many responsibilities at once, but it’s relatively easier if you have great time management abilities.

You don’t have to feel like you’re being tugged in multiple directions to get through your workday without feeling accomplished.

The real kicker is that technology can act as a catalyst to improving your time management skills. Using a range of apps and tools, you may attain maximum productivity with minimal effort. Let’s look at ten of the best time management tools in more detail.

Take your team to next level of productivity with Chanty


Chanty is a team communication and collaboration tool that helps you get all your work done together. It promises to increase your productivity and work more efficiently than before. As a result, you save a lot of time being unproductive or feeling like you accomplished nothing even after a hectic day, 

Switching to the Kanban board can improve your workflow by allowing you to manage all of your tasks in one place from a bird’s eye view.

Chanty can also be used for more than simply communication by combining other apps and avoiding the hassle of switching between them.

Time Doctor

Managers, employees, leaders, and even freelancers are continuously seeking methods to boost their productivity and competitiveness at work.

To organize your time more successfully, you should be conscious of how you invest it.

Time Doctor keeps track of all of your weekday activities and provides you with real-time, actionable information to help you manage your time better at work.

Toggl Plan

This software will greatly assist you in getting things done if you are a busy project leader.

Toggl Plan gives you a live picture of your team’s goals, allowing you to track performance and react fast on adjustments. It also generates a visual roadmap that ensures that everyone is on the same track, facilitating improved team cooperation.

Toggl Plan’s Chrome extension connects to any other online tools you use, giving it the versatility that firms like Spotify, Buzzfeed, and Microsoft value.


Zapier is a web-based automation platform that allows you to link two or more apps to automate operations. With Zapier, you can link and automate your apps in a matter of seconds.

You may use Zapier to find your favorite apps and select from a list of “Zaps” (integrations), or you can construct your own process.

Take your team to next level of productivity with Chanty


ClickUp is a dynamic productivity tool that allows individuals or teams of any size to better manage their time, interact more efficiently, and keep all of their work in one place. It’s fully customizable and provides a feature-rich experience for staying on track, meeting goals, and keeping track of project updates.

With ClickUp’s global time tracker and time estimates capabilities, you can challenge yourself and increase your productivity on any job.


Are you looking for a time management solution that can help you enhance your time effectively and optimize your workflows? Scoro allows you to manage all parts of your business in one location, including time management, activity scheduling, and tracking whether everyone on your team is using their time effectively.

Scoro allows you to schedule activities and projects, define priorities and timelines, share calendars with your team so they are always up to date on updates, and track progress with the Project Timeline feature. Scoro’s Planner makes it easy to plan tasks, distribute resources, and keep track of time like an expert.


Harvest is a time tracking tool that can help you log time, build successful invoices, and keep a closer watch on your labor expenditures. It works across all of your devices, both on the web and mobile apps.

Harvest is one of the most well-known time and invoicing applications available. Harvest makes it simple to log time and charge your clients with its basic interface and feature set.


RescueTime is a desktop or mobile device tool that works quietly in the background and provides weekly reports outlining where you’re spending your time.

You may really configure notifications that appear when you hit a self-imposed restriction or prohibit your access to certain time-wasting websites.

RescueTime is a well-known productivity tool. To boost your productivity, you must be able to see where you spend the majority of your time. As a result, ResueTime’s insights will show you where you spend the most time.


Everyone has their own preferences when it comes to time management, which can make life difficult for time management software designers. Infinity’s primary idea is that you start small and work your way up to whatever goal you have in mind.

What you can do is only limited by your imagination. You may handle everything from a simple personal to-do list to extensive project management for several team members using the tool’s building blocks—workspaces, boards, folders, and items.

Every item has adjustable properties, which are the primary means of tailoring your time management system to your specific needs.


ProofHub is an easy-to-use time management program with robust project management and team communication capabilities.

It lets you construct timeframes and time summaries, which is an excellent method to keep track of how much time your employees spend on projects or tasks.

You have the option of manually monitoring time in timesheets or using a timer when it comes to time tracking. These timesheets can also be exported to make invoicing and billing more convenient.

recurring tasks in microsoft lists

Olga Makarova

There are a few satisfactory moments in a working day that we all have in common. One of those is scratching a task on a to-do list. Some prefer to do it on paper while others enjoy marking it done on a task management app. Today’s article is not about how to complete tasks, but rather choosing between two of the most popular Microsoft tools for task management – Planner vs Lists.

Breaking down the Planner app

As the name suggests, Microsoft Planner is a task management and planning application. Its key feature is that it employs the Kanban board concept to manage tasks in a visual manner. The Kanban board, invented in Japan by car manufacturer Toyota in the late 1940s, enables simple tracking of large-scale projects through a simple drag-and-drop interface. Each task appears as a card that can be moved across columns such as “In Progress” or “Ready for Review.”

Planner is fully integrated with Microsoft Teams, which means you can add a Kanban board as a dedicated tab to any Teams channel. Team members can access Planner at any time and manage their tasks as needed.

In addition to the Kanban-based project management, Planner offers the following features:

If you want to learn more about Planner with Teams, head over to this blog post.

How to use the Planner app?

To start using the Planner app within Teams, you need to add it from the App store and we recommend to pin it to the tab bar of the team where you plan to use it.

When it’s installed, you can create a plan, add tasks, create new buckets or comment on existing tasks. If you click on Charts or Schedule, you will be able to track your own tasks. 

Within each task, you can indicate if it’s a priority, update the status, set up a start and a due date, leave notes for the employee responsible for the assignment and even create a checklist within the task.

When should you use Microsoft Planner?

Microsoft Planner is best suited for high-level management of individual project tasks due to its emphasis on visual task management. For example, it’s an excellent task management platform for a team of developers, project, and product managers working on the same piece of software. It will help visually track the various development modules.

Moreover, Planner can be used in conjunction with existing groups from Outlook, Teams, or even Yammer. It makes it simple to visually track the progress of large projects at a glance. In addition to the larger progress, each member of the group can see only their tasks, giving them a clear picture of what’s on their plate.

Benefits of using Microsoft Planner

In short, Planner offers the following benefits: 

One downside of using Planner is that it is not possible to add custom metadata fields. Also, there is no such thing as granular security (everyone has the same access to a plan).

Microsoft Teams & Planner: Best practices

Learn how to make the most of Teams <> Planner integration and build teams with pre-built Planner task boards

Breaking down the Lists app

It may seem like Microsoft Lists is a new app that emerged recently. However, it is actually the rebranded, revamped, and modernized version of SharePoint Lists. Microsoft Lists helps with organizing work and the following information. It allows users to keep track of issues, assets, routines, contacts, inventory, and more with customizable views, smart rules, and alerts to keep everyone on your team on the same page.

We will go through the differences between Planner and Lists in a minute. But very briefly, Lists is a more advanced app than Planner. It goes beyond organizing and task management. It stands out with its use of a tabular format with custom columns, making it adaptable to almost any need.

The key features of Lists include: 

How to use the Lists app?

To get started with Lists in Teams, go to the channel where you want to add it, click on the + icon on the tab bar, search Lists and add it to your apps. When you’re done, there are four ways that you can create a list:

The templates are quite diverse, so do take advantage of them.

For instance, if you need a list of prospective candidates, you can use the Recruitment tracker template and your list may look something like this:

Within each item, in this case each candidate, you can fill out details such as the position they’ve applied for, upload their CV, indicate the interview date, etc.

Benefits of using Microsoft Lists

Consider using Lists for the following benefits: 

Microsoft Planner vs. Lists 

We already quickly noted that Lists is more advanced than Planner. Advanced in this sense applies to adaptability and flexibility. Lists is great for teams that need to customize their tasks and add additional metadata. For example, you can add location, name of the client, name of the supplier, department responsible for the task, and any other element that describes your tasks. In this way, Lists allows more customized task management.

Use Lists for a more personalized experience in which you want to control the task fields, their options, layout, views, and more. You might also prefer Lists if you’re attempting to manage things that aren’t strictly tasks. For instance, inventory management, asset management, event itineraries, or travel planning. Tasks (and other list items) can be viewed in a list or calendar view. 

On the other hand, if you want a quick, easy, simple, and user-friendly project management tool, use Planner. It is very effective as it includes a plethora of fields for your tasks, integrates with To Do and Tasks in Teams, and works well for both agile and waterfall project management, particularly for small teams (i.e., not enterprise portfolio management). Tasks can be viewed in a board or calendar view, and a nice dashboard overview is included. 

There are many similarities between Microsoft Planner and Microsoft Lists. Both can be used for task management, but while Planner focuses on tasks that must be done to complete a project using a Kanban board, Microsoft Lists is far more flexible and customizable.

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