Accounting software with inventory tracking

Cloud based accounting software with inventory tracking to simplify your business. Track and manage customers, inventory, purchase orders, bills, accounts payable and receivable, purchase history, products, sales history and taxes. Easily view products carried in multiple warehouses or stores with a map view.

Choosing the right accounting software is important for any business regardless of its size or selling model. As a seller, accounting software can help you pay the right amount of tax, keep inventories and track physical assets, reduce errors and provide valuable performance metrics. As a buyer, you need to know your seller is using accounting software that provides valuable insights on your behalf.

Inventory tracking is an important part of running a successful business. It allows you to know when to reorder, how much inventory you have left, and how much it costs you to keep that inventory.

If you’re looking for accounting software with inventory tracking,

is the right choice for you!

Inventory tracking software is a tool for businesses that need to keep track of the items they have in stock.

This kind of software can track the quantity of items you have, as well as the date they were received and when they will expire.

It can also be used to set up alerts so that you know when an item is about to expire or if you have received too many of it at once.

Accounting software with inventory tracking

Knowing what is stocked in your warehouse or on the shelves of your retail store is only the starting point of what inventory management software can do for your business. The best inventory management systems will also know what parts can be combined into other products and services, can sync with your supply chain partners to ensure you are always in stock, and notify your customers of what you have available for the most up to date shipping estimations.

What Is Inventory Management Software?

Accurate, up-to-date inventory management software is critical to business success due to its ability to reduce costly inventory errors, improve your ability to meet customer demands, and lower your operational costs. Also known as inventory control software, inventory management systems keep track of all information about the items your company builds, buys, stores or sells. Inventory software simplifies pricing products and helps maintain the most effective stock levels.

How Do You Determine The Best Solution?

Understanding the different features and capabilities available to you is the first step in making sure you make the right decision. Together, these factors will combine to let you know what the best inventory management software is for your business. We’ve taken the time to research a variety of different options and collected what we feel are the top inventory management systems available:

Best Overall

inFlow Inventory

★★★★★

★★★★★

(4)

Product Details
Sales Order
Purchase Order
Invoice
Inventory Summary

What We Like

Base package includes sales and purchasing

Warranty verification of products

User-friendly

What We Don’t Like

Difficult for multiple warehouses

Limited integrations

No lot code tracking

Overview

Price Range: $$

Starting Price: $69/month

Client OS: Web, Windows

inFlow Inventory is a powerful and easy to use inventory management solution. On top of managing inventory, the solution tracks sales and purchases and generates reports. inFlow Inventory hosts data securely in the cloud–letting your business access it anywhere you have access to the internet via their primary Windows app, or their mobile app found on iOS or Android devices.

Basic inventory features such as item name and description, cost and price, and inventory location/quantity are only the tip of the iceberg. Custom fields let you create the inventory product listing you want in case inFlow has left something out.

The purchase order module will keep track of past POs and autofill relevant vendor details. Implementing the barcode feature will let you easily scan items into a purchase order. This is a great tool that saves time having to locate a similar product in your item list when creating a purchase order for more.

Best for Warehouse Management

Logiwa WMS

★★★★★

★★★★★

(3)

Order Picking
Purchase Order Information
Consolidated Inventory Report
Carrier Rate and Label Operations
Order Management
Dashboards

What We Like

Highly customizable

7+ available integrations

3PL friendly

What We Don’t Like

Poor user task management

Limited out of box features–requires personalized support

Unfriendly user interface

Overview

Client OS: Web, iOS, Android

Logiwa is a cloud-based warehouse management system providing inventory management tools for your supply chain. Logiwa markets themselves as a warehouse inventory management software for “new age” businesses looking to fulfill B2C and B2B sales in a highly mobile cloud environment.

This solution is favored by businesses with a multi-client or multi-warehouse environment, or simply by larger businesses with in-depth functionality needs. This is due to it’s scalable nature, and ability to plug into a variety of marketplaces, ecommerce platforms, shipment carriers, and accounting and ERP systems.

The carrier management feature of Logiwa integrates with a number of shipping carriers that lets you compare rates. Capturing the tracking number lets you easily create a shipping label. The item management feature in Logiwa lets you edit product information and create unique barcodes for advanced traceability tracking.

The inbound process lets you create purchase orders and receive inventory against these purchases. Logiwa will show you expected quantity and what was actual received in the order. All of this can be handled via a mobile device hooked up with an industrial scanner that helps speed up the processing of inbound shipments.

Best Free

Zoho Inventory

Dashboard
Item Groups
Items
Sales Orders
Packages
Reports

What We Like

Simple interface

Easy to transition into paid versions

14-day trial of paid versions to determine the free version’s volume limits will suffice

What We Don’t Like

Limited integrations with non-Zoho products

Limited to 20 orders/labels per month

Can not handle multiple currencies well

Overview

Price Range: $$

Starting Price: $39/month

Client OS: Web, iOS, Android

Zoho Inventory is a free inventory management software designed for growing businesses with little to invest financially in a software. The free solution provides more than just inventory control by also offering stock management and order fulfillment features. The solution lets you manage stock flow across multiple channels, contacts, currencies, and locations.

The free version is best used by micro online sellers, drop-shippers, retailers, and distributors who deal with products on a daily basis. Since the solution was built for any size business, there are a variety of plans available to meet your needs and budget. The solution is cloud-based and can be accessed by virtually any mobile device with an internet connection.

Many free inventory tracking solutions may only focus on simple stock count tracking, which only provides a visual advantage over a simple spreadsheet method. Zoho Inventory lets you manage your sales process by adding in leads and prospects, creating sales orders, invoicing customers, and managing sales channels and inventory levels on online marketplaces. Some free solutions may also be very limited and slimmed down versions of the paid version. With Zoho Inventory, you’ll have ecommerce integrations, automated workflows, and 1 Shopify store integration right off the bat.

Best for QuickBooks

Fishbowl Inventory

★★★★★

★★★★★

(11)

Calendar
Dashboard
Part List
Purchase Orders & Sales Orders

What We Like

Allows for LIFO accounting

Provides multiple levels and stages to bill of materials

Adds group and cost-plus pricing

What We Don’t Like

Complex reporting

Customizations can lead to difficult support scenarios

Does not store quotes

Overview

Price Range: $$$

Starting Price: $4,395 (perpetual license)

Client OS: Mac, Windows

Fishbowl has long been the #1 inventory management software intended for integration with QuickBooks. This is due to it’s ability to “fill in the gaps” with regards to QuickBooks inventory capabilities, which includes barcode scanning, part tracking, and advanced manufacturing tools. Fishbowl holds strong in the manufacturing community, as it provides sales order management, bill of materials, and shipment tracking all on top of it’s base inventory features.

Fishbowl was one of the first third-parties to receive Gold Developer status from Intuit–a title they held for nearly a decade. This status with Intuit gave them key information to remain compatible with all new versions of QuickBooks that continued to roll out over the years. This show of commitment from QuickBooks helps illustrate how dedicated Fishbowl is to allow businesses to use the accounting system they are most comfortable with.

Fishbowl streamlines your work orders process into efficient work flows, helps generate bill of materials, monitor purchase orders, and control inventory levels in real-time. The solution als integrates with EDI software, eCommerce solutions, and shipping carriers.

Best for Small Business

QuickBooks Commerce

Dashboard
Products
Sales Order
App Store

What We Like

Low cost entry-point with discounts for annual pricing

Mobile sales app and credit card payment processing

Serves multiple currencies

What We Don’t Like

Limited sales orders in starter packages

Advanced features only available in premium versions

Limited customization

Overview

Price Range: $$

Starting Price: $20/month

Client OS: Web

TradeGecko’s inventory control software is a perfect choice for a small business that owns their own online store. Small businesses need all the help they can get when it comes to tracking sales channels, shipments, and their production level. These indicators can help you see what products are selling the best and improve your supply chain planning.

Most people using TradeGecko are coming from a time-consuming manual spreadsheet method and are looking to automate their inventory record keeping. What used to take hours to do weekly stock takes can now only take minutes and eliminate manual errors, double counting, and dealing with backorders.

The inventory control capabilities offered by TradeGecko work hand in hand with other features offered by the solution–such as accounting, backorder management, CRM, and order management/fulfillment. A business wanting to track sales and assets across multiple retailers (such as Amazon or eBay) will be best suited to use TradeGecko.

Best for eCommerce

ecomdash

All Inventory
Product Details
Dropship Inventory
Ready to Ship Orders
Sales Order Details
Multichannel Listing

What We Like

Track product quantities and sales across unlimited integrations

Product SKU mapping

Handles bundles and multipacks

What We Don’t Like

Steep learning curve

Confusing filters

Barcodes generated in software can not be printed directly by a label printer

Overview

Price Range: $$

Starting Price: $60/month

Client OS: Web

ecomdash is a multi-channel inventory management software built for eCommerce businesses. The solution is best known for connecting the dots between inventory, shipments, and suppliers by consolidating the sales order information into one location. This helps avoid overselling items and lets you handle complex inventory needs such as kitting and bundling.

The core benefits of ecomdash include the ability to manage inventory across multiple platforms, consolidating multichannel orders from one dashboard, and better controlling your multichannel product listings. An order placed on one platform, such as Amazon, will automatically update your master inventory database, which will help reflect your stock count on other platforms (such as eBay).

In addition to handling sales channels, this type of inventory management software will also help you check stock levels across multiple fulfillment centers–allowing you to pick the location closet to your customer to ensure they receive their shipment as quickly as possible. Developed by Constant Contact, ecomdash can connect to over 50 platforms, such as Shopify, eBay, Amazon, Walmart, Etsy, WooCommerce, and more.

What Is Inventory Management Software?

Inventory management software (also known as inventory control software) keeps track of all information about the items that your company builds, buys, stores or sells. Inventory management systems simplify pricing products and helps maintain the most effective stock levels.

Considered to be the key part of a distribution software, inventory management software lets you know exactly what you have on hand and where to find it. A smart inventory control module will also alert you when it’s most advantageous to re-order stock.

Critical business benefits enabled by inventory management systems include:

  • Reduced stock level requirements and lower warehousing costs based on better understanding of stock movement and inventory items
  • Decreased expenses related to tasks such as picking, packing, kitting, and shipping of inventory based on more intelligent inventory movement management
  • Higher customer satisfaction via visibility to on-hand stock-levels and improved ability to set delivery expectations
  • Minimization of theft and loss based on improved visibility of stock counts and movement histories that make forensic inventory loss analysis easier to conduct
Fishbowl Inventory Dashboard
The dashboard in Fishbowl Inventory showing items to be picked, open sales orders, and more.

Features of Inventory Management Software

The features of inventory management software can be broken down into basic features, traceability features, and advanced features.

Basic Inventory Management Software Features

  • Inventory costing: Provides the means of establishing the cost value of inventory for profitability tracking and tax accounting (cost methods include: FIFO, LIFO, average costing, and others).
  • Location tracking: Aids in picking/packing/shipping tasks related to inventory items and helps improve inventory loss prevention
  • Stock count tracking: Provides a record of the on-hand units for each SKU and helps maintain accurate stock levels.

Traceability Inventory Management Software Features

  • Bar-coding: A scanning technology that allows for greater efficiencies in inventory look-up activities compared to systems that require manual part # entry.
  • Serial number tracking: Allows for identification of the particular unit being sold/repaired/built etc.
  • Lot number tracking: Allows for inventory tracking of groups of inventory and is often used for management of inventory that cannot be easily tracked as individual units.
  • RFID tracking: Radio Frequency Identification. Accurately track items via microchips. RFID readers send radio waves and interpret frequencies into inventory data.

Advanced Inventory Management Software Features

  • Kitting Allow for multiple items to be combined to form another item.
  • Pricing management Allow for the association of price info with particular SKUs and can be used for more sophisticated pricing tasks such as determining discount eligibility.
  • Bill of materials Lists material quantities and assemblies needed to manufacture an end product. Can be referred to as a “manufacturing recipe”.
  • Inventory audit management Helps reconcile inventory records with actual item stock counts.
  • Color/size matrix Minimizes the number of records required to track different product combinations that vary by color or size.
  • Landed cost tracking Looks at all costs associated with acquiring inventory (including shipping, duties, and related fees) to provide for more accurate per product costing.
  • Unit of measure conversion Handles standard conversions (eg, yards to meters, pounds to kilograms) as well as user-definable ones (pallets to cases) allowing for greater flexibility in item quantity tracking.
  • Catchweight tracking Provides for a means of managing where items are tracked by one unit of measure (for example, packages or cases) but priced on the basis of weight (or another measurement).
  • Back order tracking Provides the ability to reserve incoming stock to meet the obligations of pending customer orders.
  • Inventory hold management Reserves existing stock to fill customer orders and helps prevent duplicate promising of inventory which can cause customer satisfaction issues and negatively affect customer retention.
  • Replenishment thresholds (reorder points) Provides a means of systematically specifying the stock count level which should signal re-order of the inventory item; can be connected with system alert/notification capabilities to ensure that out-of-stock situations do not occur.
  • Quality metrics Enables track information about the condition of individual inventory items, which can be used in supplier selection and other inventory related decisions.
Sortly current inventory
View your current inventory in Sortly.

Benefits of Inventory Management Software

The top benefits of implementing an inventory tracking software include:

Managing Your Products for Sales Success

Maintaining the right amount of stock is critical to meeting customer demands. But it’s not as easy as just having extra stock on hand. Over-purchasing stock can tie up valuable cash resources, incur warehousing expenses, and create losses on items with sell-by restrictions. Inventory management software provides comprehensive control of your products, including pricing lists, item counts, and location tracking.

Maintain Accurate Stock Counts

No matter what size your company is, you need to accurately track inventory and sales to maximize your profitability. When you automate your inventory you’ll always have an up-to-date item count that allows you to quickly determine which products are selling and which are not. By understanding sales trends, you can accurately plan your purchases to lower costs associated with storing physical items. Stocking the right items at the right time is one of the main factors in ensuring you are meeting customer demands and enhancing your ability to increase revenues.

Save Time By Automating Inventory Tasks

Inventory management solutions offer a variety of tools for automating time-intensive tasks related to keeping track of stock. Bar-coding and RFID compatible options are available to allow you to gather individual item information by scanning the item rather than manually keying in data. Additionally, inventory management solutions can store precise information on item locations, so you always know where to find your products and don’t lose time trying to locate stock in your POS system.

Veeqo Stock Count
View your products and stock count in Veeqo.

What Type of Inventory Software Does Your Business Need?

To determine which solutions to look into, you may look at options intended for your size of business:

New Buyers and Small Businesses

Most basic accounting software will have a straightforward inventory tool, primarily for inventory costing and simple stock count tracking. Most small businesses will look to have inventory as a feature included with an accounting software or POS systems, rather than purchase an expensive stand-alone.

Existing Users Desiring Functions Beyond Basic Inventory Management

Growing businesses with large enough inventory will look for stand-alone solutions to work alongside existing financial systems they already utilize for purchase orders. Manufacturers will desire a bill of materials that they can replicate for commonly produced goods. Distributors will desire a better track of their assets and an ability to automatically reorder materials in real time as it’s depleted.

Large Companies

Enterprise-level organizations will typically have inventory solutions included in their enterprise resource planning (ERP software) as part of a fully integrated software solution. They may also manage multiple warehouses, in which case a warehouse management software (WMS) may be the better fit for them.

If you’re looking for a more specific piece of inventory software, these related solutions may be worth looking into:

Zoho Inventory Item Groups
Create item groups in Zoho Inventory.

Inventory Management Software Pricing

The cost of inventory management software will depend on the:

  • Number of users
  • Deployment method
  • Number of warehouses
  • Level of inventory being tracked (total SKUs)
  • Any needed implementation or training

The cheapest inventory solutions will usually be add-ons for inexpensive accounting programs such as QuickBooks, with pricing starting at around $500 upfront for purchased solutions or around $40/month for a subscription-based option. Buyers looking at stand-alone inventory systems should expect costs to go up from there depending on the above criteria.

To figure out an honest price quote for you, software vendors will usually ask the following critical questions:

  • What do you need?
  • How big is your inventory?
  • How many employees do you have?

In the world of inventory, there is no one set price for an inventory product. You can imagine that an inventory system that is built with handling a few spare shelves in the back of an ice cream shop is not going to be able to manage the inventory of a company that needs 5 warehouses and has over 250,000 SKUs.

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