Best Web Hosting For Email

Email is still one of the most popular ways to communicate. It’s fast, convenient, and has a high conversion rate. Email marketing isn’t an option for modern online businesses — it’s a necessity. But you can’t achieve this if your hosting isn’t up to scratch.

Best Web Hosting For Email

Clearly, email is still a force for communication. Suppose, if you want to go beyond the free email offerings, present a professional email address, and have some level of control over your corporate email communications. In that case, you’ll want to sign up with an email hosting provider.

In this article, we present you with a number of excellent email hosting providers who specialize in email and office productivity. Then, we’ll introduce you to some web hosts that also offer solid email hosting packages, in case you want to contract for web hosting and email from the same vendor.

Traditional email-focused hosting providers

Here are some of the top email-focused hosting providers. It’s probably no surprise we kick off with Google’s Workspace (formerly G Suite) and Microsoft’s Microsoft 365 and Exchange. But they’re not the only games in town. Keep reading to see some alternative options if you don’t want to live entirely in Microsoft’s or Google’s ecosystem.

Google Workspace (formerly G Suite)

Best email hosting service overall

Google Workspace (formerly G Suite)
  • Your domain name: Yes.
  • Mailbox size: 30GB, 2TB, and 5TB.
  • Spam and virus protection: Yes.
  • Aliases: Yes.
  • 24/7 support: Chat, ticket, or phone.
  • Archiving and storage: Depending on the plan.

It was really a coin toss whether we kicked this email provider list off with Workspace or Microsoft 365. Both are excellent. Workspace integrates an enterprise-level Gmail management interface with Google Docs, Meet, Calendar, and a wide variety of other tools.

Must read:

  • Why I bit the bullet and finally switched from Outlook to Gmail
  • Your questions answered: Why I switched from Outlook to Gmail

Pricing is a lot simpler to understand with Workspace than Office 365. Microsoft offers a wide variety of plans and options that also integrate into its other licensing pricing structures. Google gives you just three simple choices: $6 per month, $12 per month, or $18 per month per user, depending on what management features you want.

Unfortunately, when G Suite transitioned to Workspace, the non-enterprise plans lost their unlimited storage. While G Suite was compelling on its own, the unlimited storage made it a must-have. Removal of that capability has reduced Workspace’s appeal, but it still does a great job of mail management.

More details:

  • What happens to your G Suite unlimited storage when Google moves you to Workspace?
  • Re-homing G Suite storage: No, you can’t find out how much storage your folders use
  • Re-homing G Suite storage: Enterprise plan options seem unnecessarily murky

Here’s a special tip: If you want to get support from Google, get a Workspace subscription. As a Workspace customer, I’ve been quite pleased with the level of support provided.

Pros:

  • Up to 5TB of storage
  • Flexible pricing
  • Familiar to free Gmail users

Cons:

  • No unlimited storage for enterprises

Microsoft 365 Business Premium

Best for Microsoft customers

Microsoft 365 Business Premium
Microsoft
  • Your domain name: Yes.
  • Cloud storage size: 1TB and up.
  • Spam and virus protection: Yes.
  • Aliases: Yes.
  • 24/7 support: Chat, ticket, or phone.
  • Archiving and storage: Depending on the plan.

Office 365 is becoming Microsoft 365 because… why not? Except, not entirely. Home users will still get Office 365. This is a fabulous product, but I swear Microsoft goes out of its way to confuse folks with its branding changes. It’s like it’s a hobby or something.

That said, Microsoft 365 is all the Office desktop apps, all of the Office online apps, Microsoft Teams, all the benefits of Exchange, calendaring, mobile apps, and more. I also have a Microsoft 365 subscription, mostly for the Office apps. That said, you can not go wrong with Office, er, Microsoft 365. And if you love your Outlook email client, you’ll feel right at home with Microsoft 365.

Pros:

  • Starts at 1TB cloud storage
  • Spam and virus protection
  • 24/7 support

Cons:

  • Confusing branding

Amazon WorkMail

Best AWS email hosting

Amazon WorkMail
Amazon
  • Your domain name: Yes.
  • Mailbox size: 50GB.
  • Spam and virus protection: Yes.
  • Aliases: Yes.
  • 24/7 support: Chat, ticket, or phone.
  • Archiving and storage: Added fee.

So, let’s be clear. You’re looking at email hosted on AWS. That’s pretty much the gold standard of cloud environments, on a rarified level that coexists only with Google and Microsoft Azure. Because it’s an AWS-based service, WorkMail integrates with all the other AWS services, allowing you to build out a relatively rich cloud-based, customized infrastructure.

If you’re a small company, just trying to set up a few email boxes, I wouldn’t necessarily go with WorkMail. AWS can be a little challenging to get your head around. But if you’re building out a cloud-based corporate infrastructure where you need a lot of flexibility, security, and Active Directory integration, WorkMail is definitely a viable and proven solution.

Pros:

  • Custom domain names
  • Integrates other AWS services
  • Great for larger businesses

Cons:

  • Archiving costs extra
  • Not suited for small businesses

Rackspace

Best for migration assistance

Rackspace
  • Your domain name: Yes
  • Mailbox size: Unlimited
  • Spam and virus protection: Yes
  • Aliases: Yes
  • 24/7 support: Chat, ticket, or phone
  • Archiving and storage: Added fee

Rackspace is one of the original cloud infrastructure providers. Today, the company offers a wide range of infrastructure-as-a-service options, including full Exchange hosting, Microsoft 365 management, and traditional email hosting.

The company offers migration assistance from other hosts, a large team of MCSA certified staff, and the ability to support an existing Microsoft Enterprise Agreement.

Pros:

  • Unlimited mailbox size
  • Microsoft integration
  • Migration assistance

Cons:

  • Archiving costs extra 

IceWarp Cloud

Best for cloud email servers

IceWarp Cloud
Photo by Jacob Campbell on Unsplash

Your domain name: Yes.Mailbox size: 5GB, 100GB, and 500GB.Spam and virus protection: Yes.Aliases: Yes.24/7 support: Chat, ticket, or phone.Archiving and storage: Included.


You know, when you’re stuck at home during a worldwide pandemic, you have a lot of time to think. And, I’ve been thinking about the name IceWarp. It easily has to be the best name of all our hosting providers, hands down.

More to the point, IceWarp is a company that used to sell its own mail server software, an installable application that competed with Exchange. It has since pivoted to become a hosting provider, using software that runs on its IceWarp server. Its cloud offerings now included shared contacts and calendar, collaborative document editing, mailing list management, web meetings, audio and video calls, mobile apps, and archiving — all available from even the most basic plan. That said, it still offers a way to move off Exchange, claiming “You can easily replace Exchange with IceWarp to save half the cost.”

Pros:

  • Collaborative document editing
  • Up to 500GB inbox
  • Audio and video calls
  • Archiving included in plan price

Cons:

  • Larger inboxes only part of top-tier plans

Hostinger

Best email host with video calling

Hostinger
Hostinger
  • Your domain name: Yes.
  • Mailbox size: 10GB or 30GB.
  • Spam and virus protection: Virus.
  • Aliases: Yes.
  • 24/7 support: Chat, ticket, or phone (surcharge for priority support).
  • Archiving and storage: No.

We reviewed Hostinger quite positively when looking at website hosting providers. It should be noted that the company’s shared web hosting plan does include email accounts and mailboxes.

That said, the dedicated hosting service provided by Hostinger goes a step further, using the Titan email hosting service. Titan email hosting service that provides integrated calendaring along with email management and scheduling features.

Pros:

  • Email hosting included in web hosting plans
  • 24/7 support

Cons:

  • No archiving options
  • No spam protection

What is the best email hosting service?

Let me make this simple for you: If you want a no-brainer decision, just choose Google Workspace or Microsoft 365, depending on whether you’re more tied to the Google or Microsoft ecosystem. That’s it. Both are excellent offerings, that provide solid, if sometimes, frustrating support, and will get you where you need to go. Full stop.

If I were to pick the absolute best, I’d have to go with Google, and I have. That’s what I use to manage my email. I actually have a Google Workspace Enterprise account, but most folks can get by with one of the business plans. I found that Gmail and its tight integration to Google Docs was a bit more to my liking than Outlook — but both, as I said, are excellent.

Email hosting serviceStarting PriceStorageYour Domain
Google Workspace$6/user/mo30GB, 2TB, and 5TBYes
Office 365 Business$6/user/mo1TB and upYes
Amazon Workmail$4/user/mo50GBYes
Rackspace$2.99/user/moUnlimitedYes
IceWarp Cloud$2.80/user/mo5GB, 100GB, and 500GBYes
Hostinger$0.99/mailbox/mo10GB or 30GBYes


Must read: 

  • The best cheap web hosting services: How to find the right provider
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Which is the right email hosting service?

There are an absolute ton of email hosting providers. Every web hosting provider also offers email. We included one such player, Hostinger, in our recommendations. if you want special case situations, there’s undoubtedly a hosting provider out there that can help. But if you just want basic, solid email hosting and maybe collaboration and office productivity apps, it’s Google or Microsoft. 

Choose this email hosting service…If you want…
Google WorkspaceA comprehensive office suite and prefer the Google ecosystem
Office 365 BusinessA comprehensive office suite and prefer the Microsoft ecosystem
Amazon WorkmailAWS and are comfortable with the AWS ecosystem
RackspaceMicrosoft features, but want to work with a non-Microsoft provider
IceWarp CloudComprehensive email services, but prefer to avoid Microsoft and Google
HostingerEmail hosting and you’re also buying web hosting

How did we choose these email hosting providers?

I did some calculating back in the day and realized I’d sent out something in the order of 740 million email messages. I’ve built, coded, managed, sweated, and swore at email and list servers for a few decades now. From all that experience comes one unyielding truth: It’s far, far better to have another company manage your email.

I’ve personally done business and been a customer of about half the vendors on this list. I’ve run my email on Exchange servers, through Office 365 (now Microsoft 365) and G Suite (now Workspace). I’ve migrated email accounts across the internet and vendors. I’ve increased my profanity vocabulary by an order of magnitude.

My point is: I’ve been down this rabbit hole in just about every way imaginable. In making recommendations, I started with the vendors I’m personally familiar with and feel comfortable recommending. 

How to properly recover a stolen email account with a Google server?

This doesn’t just apply if you’re using Google for your email. If you’re using another hosting provider, but also using Gmail, you might need to get this answered. It’s obviously easiest if you can still log in. But even if you can’t, Google offers a set of steps for you to follow. Here’s Google’s page to get you started. But keep in mind that the best way to avoid having to recover a stolen email account is to properly protect it. Be sure to set up multi-factor authentication and get your recovery codes from Google.

What free email service ends in org?

There are free email services, but be careful: free services often come with other costs, including your privacy. Since it’s costly to maintain an email hosting service, those using free services may not get much support or may find the service just disappears one day. Also be careful of free services that are essentially phishing sites, capturing all the email you get, including personal identifying information. That said, mail.com is a fairly safe service that offers email addresses with the linuxmail.org and musician.org domains. Other free services, like Yahoo and Google, allow you to set up email aliases, so if you have another mailer that supports .org, you can get that email at your Yahoo or Gmail account.

My web hosted email stopped forwarding to my phone. How do I fix it?

There’s not one single answer for that. It generally depends on your email provider and phone OS. That said, if you use any of the common email providers, you can go to this troubleshooting page for iPhone, iPad, or iPod Touch and this troubleshooter for the Google Android email app.

Are there alternative email hosting services worth considering?

There are a tremendous number of hosting providers. As we said, just about every web hosting provider also offers email. But here are three more providers that specialize in email. They might be worth a look, especially if you want to stay out of the Google ecosystem.

personal email hosting

The best email hosting providers let you get hold of an email account easily by signing up with an ISP, registering with Google and buying a web hosting account.

Email hosting plans are an easy way to get a more efficient and reliable service, much like the best web hosting service . Exactly what’s included depends on the provider, but you might get support for larger attachments (up to 50MB), 50GB or more storage space for your inbox, online storage for easy file sharing, bundled apps like Microsoft Office online, Exchange and Active Directory support for business users – not to mention 24/7 support if anything goes wrong.

Your email will work with a custom domain ([email protected]), and it’s typically straightforward to set up. You can use an email hosting plan to effectively replace your web host’s service, or you can try one without having any hosting at all.

With quality services priced under $1 per month per user, and free trials available, it’s easy for anyone to check out the email hosting market. 

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Whether you’re after an individual account or would like to cover your entire business, we’ve tested over 160 hosting providers (a number that includes website builder services too) and have provided detailed summaries of five of the best email providers on the market right now that you might want to check out. We’ve compared these email hosting providers on aspects like flexibility, availability, support, and security. We also looked at their file-sharing tools, sending limits, and pricing plans, among other things.

Also, we’ve compiled the best cloud hosting providers,  best blogging platform, and the best SEO tools. 

The best email hosting providers of 2022 in full

Bluehost logo on blue background with spotlight effect
(Image credit: Bluehost)

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1. Bluehost email hosting(opens in new tab)

This is exclusive to TechRadar; you won’t find it anywhere else

TODAY’S BEST DEALS

BlueHost Choice PlusUS$5.45/mth

REASONS TO BUY

+

Very, very affordable+

Very easy to put in place+

Large 50MB file attachment limit

REASONS TO AVOID

No monthly billing option (minimum 1 year)

If you are a small business with a small headcount and don’t want to spend hundreds of dollars on email accounts, then consider this. From EIG-owned Bluehost(opens in new tab) comes an exclusive business email package for TechRadar readers where you get unlimited email accounts and email storage when you sign up to the Plus and Choice Plus plans. Is it truly unlimited though?

Bluehost says that they do not enforce any official limitations. Furthermore, they add “while email account creation is unlimited, these rely on the file storage available on the account. Therefore customers need to be operating within the Terms of Service to ensure resources are available to fully enable email functionality. Customers operating within the Terms of Service have yet to come up against technical boundaries for email, domains, or websites”.

What’s the catch then? For a start, while you get POP3 and IMAP4 plus 24/7 support, this is more of a barebone solution. You get to choose between three webmail applications (the equivalent of Outlook.com or Gmail.com); Horde, Roundcube or Squirrelmail.

You can of course configure an email client like Mail for Windows 10 or Mozilla Thunderbird to read your emails offline. Creating a new email address is a doddle thanks to an easy user interface.

  • Read our Bluehost review
  • Bluehost “Best for Business” Email Hosting, $2.75 per month, unlimited inboxes(opens in new tab)
Hostinger logo on light purple background with spotlight effect
(Image credit: Hostinger)

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2. Hostinger email hosting(opens in new tab)

The best email hosting provider for those on a tight budget

TODAY’S BEST DEALS

Hostinger Business EmailUS$0.99/mth

Hostinger Enterprise EmailUS$2.49/mth

REASONS TO BUY

+

Great value-for-money+

Unlimited email filters+

Calender app+

Mobile-friendly

REASONS TO AVOID

No phone support

Like Bluehost, Hostinger(opens in new tab) also offers email hosting with a difference, delivering the easy-to-use Titan interface to make it easy to use, send, and search your emails. This also includes a calendar app to make it easy to organize and set schedules, and the whole interface is mobile friendly.

Additionally, there is also video integration available for conferencing, which makes it especially useful for business use.

There are two main plans available, both of which come with up to 50 email aliases, antivirus checking, and multi-device support.

The Business email hosting plan offers 10GB of storage, 2 mail filters for just $0.99 a month per mailbox. The Enterprise email hosting plan increases these limits to 30GB of storage and unlimited mail filters, for just $2.49 a month.

All in all, the Hostinger email hosting plan offers simplicity yet usability for a very affordable price. Hostinger offers both email and web hosting on a single dashboard, which includes an advanced search function through Titan, and overall, has great email security.

  • Read our Hostinger review
  • You can sign up for Hostinger email hosting here(opens in new tab)
DreamHost logo on pink background with spotlight effect
(Image credit: DreamHost)

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3. Dreamhost email hosting(opens in new tab)

Reliable email hosting provider for your business needs

TODAY’S BEST DEALS

Dreamhost EmailUS$1.67/mth

VISIT SITEat Dreamhost

REASONS TO BUY

+

25GB storage+

Mobile and desktop sync+

Ad-free webmail+

Smart anti-spam

REASONS TO AVOID

Support isn’t great

Dreamhost(opens in new tab) offers standalone email hosting among the range of different packages that this established web hosting services provider offers.

Dreamhost’s email hosting offers 25GB of storage by default, with the ability to sync emails between desktop and mobile devices. Additionally, there’s an ad-free webmail software platform included.

Another key feature is a smart anti-spam filter, which ensures the filtering of spam messages, but also viruses, malware, and phishing attacks. The filter is adaptive to emerging threats, ensuring that you remain protected.

There are a couple of key advantages in having your own hosted email account. The first is that it remains connected to your company domain name, which looks far more professional than a free email account.

Additionally, it also means you have complete control over your own data, and that your emails won’t be automatically scanned to provide advertising at you, something free email providers do all too commonly.

Pricing is relatively inexpensive, and depends on whether you wish to pay on a monthly basis or commit to annual payments. Monthly plans cost just $1.99 a month, while a yearly commitment reduces this to the equivalent of $1.67 a month.

  • Read our Dreamhost review
  • You can sign up to Dreamhost email hosting here(opens in new tab).
Zoho logo on green background with spotlight effect
(Image credit: Zoho)

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4. Zoho Mail(opens in new tab)

Great email hosting provider with a range of options and a free plan to boot

TODAY’S BEST DEALS

Mail LiteUS$1/mth

Zoho ProUS$15/mth

REASONS TO BUY

+

Nifty free plan+

Bundled office suite

REASONS TO AVOID

Freebie offering is somewhat limited

Zoho(opens in new tab) Mail is a hosted email service with a bundled online office suite, and a stack of other extras. Several of the newest features Zoho Mail introduced, are: Offline Mode, undo mail, recall mail, huge attachments (up to 250MB), audio/video calls, and a few others. Zoho Mail also has an IMAP client, so you can configure, sync, and manage your other email accounts via IMAP.

A free plan gives you five mailboxes with up to 5GB per user, a 25MB attachment limit and webmail access. A referral scheme could get you support for a further 25 mailboxes (at the time of writing the referral program wasn’t available due to remodeling).

If that’s too basic, the Standard plan gets you IMAP and POP support, 500MB attachments and 30GB of storage, 5GB file storage space, and support for working with multiple domains. That’s more capable than some of the premium competition, and includes the same productivity tools as the free suite, yet still only costs $3 per user per month, billed annually.

Zoho made the list of the best email hosting providers because its Professional plan gets you 100GB of storage (per user), 1GB attachments, support for Active Directory groups, and more. It’s yours for $6 per user per month (billed annually), not bad at all for the storage space and features you’re getting. Also, Lite plan is available with less features, but it’s only $1 per user per month, billed annually.

  • Read our Zoho Mail review
  • You can sign up for Zoho Mail here(opens in new tab).
ScalaHosting logo on grey background
(Image credit: ScalaHosting)

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5. Scala Hosting email hosting(opens in new tab)

The best email hosting provider for storage

TODAY’S BEST DEALS

REASONS TO BUY

+

Generous storage+

Spam protection+

Multiple plans

REASONS TO AVOID

Not quite speedy

Scala Hosting(opens in new tab) offers a range of different business email hosting plans that offer generous storage allowances that few competitors aim to match. Additionally, there are also a number of useful security features for business email users.

For a start there’s a spam blocker that is advertised as being able to block 99.98% of spam emails. There’s also protection against brute force attacks to protect you from malicious activity. The email server also uses SSL protocols to encrypt your emails for added security.

The email interface itself is web-based, so you can access it easily from both your desktop and mobile devices.

Four email hosting plans are advertised, providing anywhere between 50GB to 150GB of storage, between ten and unlimited email boxes, and between one and unlimited email domains. All plans include spam protection and POP3/IMAP/SMTP.

Pricing starts at $2.95 a month, with the most expensive plan being $9.95 a month. However, these are introductory pricing offers, with renewals beginning from $3.95 to $19.95, respectively.

Overall, Scala Hosting offers a more serious business email hosting range of plans than many of its competitors, and the generous storage makes this one worth looking at.

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